Submittal Instructions RFP-191-25.pdf

PDF 224 KB Posted Jul 31, 2025

Attached to: Rental House Program Solar System Installation and Maintenance Projects
Solicitation number: RFP-191-25
Issued by: Broomfield County, Colorado

About this file

Written by GovTribe AI · Jul 31, 2025

This document is a Request for Proposal (RFP) Submission Instructions issued by Boulder County Procurement for the Parks & Open Space Rental House Program Solar System Installation and Maintenance Projects (Reference Number: RFP-191-25). The project seeks qualified Solar Companies to provide comprehensive solar energy system services for six County-owned and leased rental houses, including initial site assessments, system design, equipment procurement, professional solar panel and battery storage system installation, and final commissioning. The selected contractor(s) will also handle all required permits, inspections, and utility interconnection processes, with the option to evaluate and repair or replace existing systems. All project services must be completed by December 31, 2025, and the County reserves the right to award projects to multiple contractors.

Proposals must be submitted electronically through the Boulder County Bonfire portal, with no submissions accepted via email, fax, or hand-delivery. Potential bidders must register on the Bonfire portal to ask questions or communicate with Boulder County Purchasing, with all inquiries to be received by the specified Deadline for Submission of Clarifications. The county emphasizes accessibility, offering accommodations for individuals with disabilities and providing support resources for platform registration and use. Vendors can amend their submissions only before the Close Date, and the county may modify the proposal terms or extend the Close Date at its discretion.

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Boulder County Procurement 1325 Pearl Street

Boulder, CO 80302

SUBMISSION INSTRUCTIONS

Reference Number: RFP-191-25

Project Name: Parks & Open Space Rental House Program Solar System Installation and Maintenance Projects

Background:

The Boulder County Parks & Open Space (BCPOS) is soliciting proposals from qualified Solar Companies to provide end-to-end solar energy system installation and maintenance services to six

(6) County owned and leased rental houses managed by BCPOS. The selected Contractor(s) will be responsible for providing an initial site assessment, a detailed system design, procurement of all necessary equipment, professional installation of solar panels and battery storage systems, and final commissioning. The selected contractor(s) will also be responsible for all required permits, inspections, and utility interconnection processes, including evaluating and repairing or replacing existing systems.

All houses are located within Boulder County. All services must be completed in a timely, cost effective and quality workmanship manner and meet the Project completion date of December 31, 2025.

At the County’s discretion, the Projects may be separated and awarded among multiple contractors.

Instructions:

Boulder County uses a Boulder County Bonfire portal for accepting and evaluating proposals digitally:

● To post the Proposal

● To receive any questions or inquiries

● To issue any associated addenda

● To post award notices

Proposals must be submitted electronically on or before the Close Date at Boulder County Bonfire portal.

Important: Submissions will not be accepted by email, fax or hand-delivery; unless otherwise noted.

Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

Contact:

To contact Boulder County Purchasing or ask questions in relation to this proposal, respondents must register on Boulder County Bonfire portal and initiate the communication electronically through the Vendor Discussions or the Ask a Question feature.

All questions must be received on or before the Deadline for Submission of Clarifications, as specified in the Schedule of Events. Boulder County will not accept any respondent’s communications by any other means, except as specifically stated in this proposal.

Addendum:

At any time prior to the Close Date, Boulder County may alter, clarify, amend, delete or add to, in whole or in part, any terms or provisions of this proposal.

In order to afford the Bidders a reasonable time for taking into account a material amendment (the materiality of which Boulder County in its own discretion may determine) or for any other reason, Boulder County may, at its own discretion, extend the Close Date.

For the most up-to-date project information refer to our Bonfire portal.

All vendor submissions may be amended, but only before the Close Date on Boulder County Bonfire portal.

https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/

Need Help:

To assist with registration and submission of responses, learn how to get started with Bonfire, watch this training video. For questions or support when using the platform, access the Bonfire online knowledge base, search the FAQ or contact the Bonfire support team at support@gobonfire.com.

Americans with Disabilities Act (ADA): Boulder County aims to ensure all digital content and documents are accessible. While efforts have been made to maximize accessibility, some types of content have inherent technical limitations. For alternate formats or accommodations, please submit an ADA Web Accommodation Request Form or email ADA@bouldercounty.gov, or call 303- 441-1386. View the county’s accessibility statement.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6796500613655-Vendor-Registration-and-Submission-VIDEO https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://bouldercounty.formstack.com/forms/boulder_county_ada_web_accommodation_request_form mailto:ADA@bouldercounty.gov https://bouldercounty.gov/government/ada-eeo-notices/