Submittal Form C - ITB #784.docx

SUBMITTAL FORM C

Product Information

Instructions The Bidder must complete and submit all information requested in this Submittal Form to provide a detailed description of the Pavement Patching Mastic Melters offered. The Product Information Sheet must be submitted in PDF format through IPRO Powered by Luma, following the file naming convention: “Product Info – Insert Bidder Name”. Failure to provide complete and accurate information, including supporting documentation for “equal” products where applicable, may result in the Bid being deemed non-responsive.

The Submittal Form must include, at a minimum:

· A completed form (as provided below) detailing the manufacturer, model, and key specifications of the melter offered.

· A narrative description demonstrating compliance with the minimum specifications outlined in Exhibit 2, Section 6.4. For each specification (6.4.1–6.4.34), confirm compliance or, if deviating, explain how the offered product meets or exceeds the requirement.

· For bidders offering a product equivalent to the specified CRAFCO Inc. Patcher 4 #56600N, attach supporting documentation (e.g., specification sheets, technical literature) to demonstrate that the offered product meets or exceeds the minimum specifications in Exhibit 2, Section 6.4. Clearly identify any deviations and provide a narrative explaining how the product is equal or better.

· A statement confirming the estimated delivery timeline to the locations listed in Exhibit 2, Section 7.5, after Receipt of Order (ARO).

The Bidder is not permitted to adjust or modify this form, include additional rates, costs, exceptions, or limitations, or embed links or files unless explicitly requested. All parts, accessories, and components necessary to provide a complete and functional melter, as specified in Exhibit 2, Section 6.2, must be included in the description. The State reserves the right to request additional information to verify compliance with the specifications.

Bidder Name:

Provide your product information in the fields below:

Make and Model:

Tank Size:

Engine HP:

Boiler type:

Material melt rate:

Fuel tank capacity:

Diesel burner BTU:

Heat transfer oil capacity:

Warning Light Kit Part Number:

Strobe Light Make and Model:

Do you meet the specifications provided in Exhibit 2 – Scope of Work?

☐ Yes ☐ No*

*If your product offered does not meet or if it exceeds any of the specifications, Bidder must attach a narrative explanation of how the product offered is functionally equivalent to the stated specification (Exhibit 2, Section 6.4.1–6.4.34), along with descriptive literature (e.g., specification sheets, technical data) that supports the product offered.

If awarded the contract, what is your estimated delivery timeline to the locations listed in Exhibit 2, Section 7.5, Delivery, after Receipt of Order (ARO) form ITD? _______ Calendar days ARO.

Supporting Documentation

· Attach a narrative description addressing compliance with each specification in Exhibit 2, Section 6.4.

· For “equal” products, attach specification sheets, technical literature, or other materials demonstrating equivalence.

· Combine all documents (form, narrative, and supporting documentation) into a single PDF file for submission.