Submission Instructions _ RFP 005_26.pdf
PDF 146 KB Posted
- Attached to
- RFP 005-26 Hosted Voice and Fax Services
- Solicitation number
- PE-63110-NONST-2026-000000077
- Issued by
- Clayton County, Georgia
About this file
This document contains submission instructions for RFP 005-26 Hosted Voice and Fax Services issued by Clayton County Public Schools in Georgia. The RFP seeks qualified firms to provide hosted voice and fax services. Submissions must include a Proposal Submission Form, Contractor Affidavit and Agreement Form, Sub-Contractor and Sub-Sub-Contractor Affidavit and Agreement Forms, W-9 Form, Proponent Declarations and Representations Form, Reference and Release Form, Addenda, business licenses and certifications, Certificate of Insurance, Certificate of Authority to Transact Business in Georgia, SLBE Forms, State of Georgia Annual Registration, RFP Technical Response, and Cost Proposal Form. The RFP covers multiple commodity codes related to hosted voice and fax services including Application Infrastructure Hosting and Cloud Computing Services (NIGP 92005), Fax Services (NIGP 91536), Voice Mail Systems (NIGP 88390), and Interactive Voice Response Systems (NIGP 88343). The Intent to Bid deadline is March 18, 2026 at 3:00 PM EDT, with the question period running from February 11, 2026 at 5:00 PM EST through March 4, 2026 at 3:00 PM EST. All submissions must be uploaded and finalized by March 18, 2026 at 3:00 PM EST through the Bonfire portal at https://claytonk12ga.bonfirehub.com/opportunities/222041.
The submission instructions require all documents to be uploaded in PDF format with a maximum file size of 1000 MB per upload, and suppliers are advised to allow at least one day before the closing deadline to complete the uploading and finalization process. Submission confirmation will be provided via email with a unique confirmation number. Technical support is available through Bonfire at Support@GoBonfire.com. No specific pricing information, set-asides, incumbent contractor details, or contract term and renewal options are disclosed in this submission instructions document.
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RFP 005-26 Hosted Voice and Fax Services
Submission Instructions for Suppliers Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Proposal Submission Form File Type: PDF (.pdf) Multiple Required
Contractor Affidavit and Agreement Form
File Type: PDF (.pdf)
Multiple
Required
Sub-Contractor Affidavit and Agreement Form
Sub-Sub-Contractor Affidavit and Agreement
W-9 Form File Type: PDF (.pdf) Multiple Required
Proponent Declarations and Representations Form
Reference and Release Form File Type: PDF (.pdf) Multiple Required
Addenda File Type: PDF (.pdf) Multiple Required
Name Type # Files Requirement
Business License, Certifications, etc. File Type: PDF (.pdf) Multiple Required
Certificate of Insurance File Type: PDF (.pdf) Multiple Required
Certificate of Authority to Transact Business in Georgia
Appendix D: All SLBE Forms File Type: PDF (.pdf) Multiple Required
State of Georgia Annual Registration File Type: PDF (.pdf) Multiple Required
RFP Technical Response File Type: PDF (.pdf) Multiple Required
Cost Proposal Form File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92005
Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted
NIGP 91536
Facsimile, Fax Services
NIGP 72546
Phone Mail/Voice Mail Systems (Inactive, please see commodity code 883-90)
Commodity Set Commodity Code Title Description
NIGP 88316 Audiotex Voice Response Systems
NIGP 88343
Interactive Voice Response (IVR) Systems
NIGP 88390 Voice Mail Systems
NIGP
92003
Application Service Provider (ASP), Web Based Hosted
NIGP 92005
Application, Infrastructure, Hosting and Cloud Computing Services, Vendor Hosted and Internally Hosted
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/222041
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by
March 18, 2026 at 3:00 PM EDT.
https://claytonk12ga.bonfirehub.com/opportunities/222041
The Question period for this opportunity starts February 11, 2026 at 5:00 PM EST. The Question period for this opportunity ends March 4, 2026 at 3:00 PM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 18, 2026 at 3:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
| Submission Instructions for Suppliers |
| Requested Documents: |
| Important Notes: |
| Need Help? |
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