SUB-REGIONAL_OPERATING_GROUP_-_91ST_AVENUE_WASTEWATER_TREATMENT_PLANT_AERATION_REHABILITATION_-_CONSTRUCTION_MANAGER_AT_RISK_SERVICES.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

SUB-REGIONAL OPERATING GROUP - 91ST AVENUE WASTEWATER

TREATMENT PLANT AERATION REHABILITATION - CONSTRUCTION

MANAGER AT RISK SERVICES

1-STEP CONSTRUCTION MANAGER AT RISK SERVICES

OPENGOV ID NO. WS90100120

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified Construction Manager at Risk (CMAR) to provide preconstruction services and complete construction services for the 91st Avenue Wastewater

Treatment Plant Aeration Rehabilitation CMAR project. The selected CMAR will work as a team with the Designer of Record and City staff to ensure an efficient design approach for the project.

The project site is located at 5615 S 91st Avenue, Tolleson, AZ 85353. The estimated construction cost is $40 million.

Project Description

The 91st Avenue Wastewater Treatment Plant (WWTP) is located on a 560-acre site just east of

91st Avenue, south of Broadway Road and north of Southern Avenue. The plant is owned by the

Sub-Regional Operating Group (SROG) and operated by the City of Phoenix. The facility has the capacity to treat 230 million gallons per day (MGD). Portions of the facility were built in the early

1960’s, and the facility has been expanded and modified since then. The facility treats the wastewater with various processes consisting of:

• Screening

• Grit removal

• Primary sedimentation

• Activated sludge with nitrification-denitrification

• Secondary sedimentation

• Disinfection by chlorine

• Dechlorination (sodium bisulfite)

Both primary and secondary solids are thickened using centrifuges in the Solids Thickening

Facility prior to digestion in sixteen anaerobic digesters. Digested sludge is dewatered using centrifuges in the Solids Handling Facility and then hauled off-site for land application.

There are multiple aeration basins on site, fed by process air from five blower buildings. Plants 1, 2, and 3 are fed by three blower buildings connected to a common air header. Unified Plants 01 and 05 are fed by a dedicated blower building, as is the Centrate Treatment Facility.

This project will include the rehabilitation or replacement of facilities and equipment associated with providing process air, including, but not limited to:

• Blower buildings o Roofs, drains, HVAC systems, bridge cranes, doors, and roll up doors;

o Structural columns, beams, and system structural supports;

o Electrical, instrumentation, and control systems including conduit and wire;

o Motor control centers; and o Variable frequency drives.

• Ancillary support systems

Page | 3 o Air intake plenums;

o Bag houses;

o Filters;

o Blower cooling systems; and o Air compressors.

• Blowers o Motors;

o Piping;

o Guide vanes;

o Valves;

o Programming; and o Instrumentation and controls.

It is anticipated the design and construction necessary to complete the project scope will occur over multiple fiscal years with multiple construction, equipment procurement and equipment installation packages being required.

Scope of Work

The CMAR will begin in an agency support role, working with the Designer of Record to provide preconstruction services. The CMAR will assume the risk of delivering the project through a

Guaranteed Maximum Price (GMP) contract. The CMAR will be responsible for construction means and methods, and will be required to solicit bids from prequalified subcontractors to perform the work using the City’s subcontractor selection process. The GMP must be submitted in MAG or CSI format or it will not be accepted.

A. Preconstruction phase services by the CMAR may include the following:

• Provide detailed cost estimating and knowledge of marketplace conditions;

• Provide project planning, design review, and scheduling;

• Provide for construction phasing and scheduling which will minimize interruption to City operations;

• Provide alternate systems evaluation and constructability studies;

• Advise the City on ways to gain efficiencies in project delivery;

• Provide long-lead procurement studies and initiate procurement of long-lead items;

• Assist in the permitting processes;

• Protect the City’s sensitivity to quality, safety, and environmental factors;

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• Assist with life-cycle cost analyses to provide recommendations for replacement equipment;

• Participate with the City in a goal setting process for local and Small Business Enterprise

(SBE) participation and implement the local and SBE process;

• With City engineering, plant operations and maintenance staff, and the design/CA&I firm:

o Participate in field review(s) of the equipment, facilities and systems to be rehabilitated or replaced in the process air facilities as identified in the 91st Avenue

WWTP Facility Assessment;

▪ Prior to site visits, the Engineer shall coordinate with the CMAR to identify any needs for logistical assistance in the condition assessment work, such as providing scaffolding or other measures for equipment access, assistance in moving or operating equipment, and coordination with vendors and suppliers whose involvement may be needed.

o Identify the scope, level, and detail of construction drawings necessary to accomplish the project objectives; and o Develop an initial schedule for the rehabilitation and replacement of the assets. The schedule shall be prioritized based on the results of the field review(s), and shall include and give due regard to plant operations and maintenance schedules.

B. Construction phase services by the CMAR may include:

• Provide the necessary services for the replacement or rehabilitation of the equipment and systems per design plans and specifications;

• Select subcontractors/suppliers for this project;

• Prepare GMP proposals for review and approval by the City;

• Coordinate with various City of Phoenix departments, other agencies, utility companies, etc.;

• Arrange for procurement of materials and equipment;

• Schedule and manage site operations;

• Bid, award, and manage all construction related contracts while meeting City bid requirements including the local and SBE participation goal;

• Provide quality controls;

• Bond and insure the construction;

• Address all federal, state and local permitting requirements;

• Deal with owner issues;

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• Maintain a safe work site for all project participants;

• The CMAR will be required to maintain all project records in electronic format;

• The CMAR shall provide a computerized networked office platform with broadband internet connectivity;

• With City engineering, plant operations and maintenance staff, and the design/CA&I firm:

o Ensure the rehabilitated or replaced assets are tagged per City requirements, and provide to the Water Asset Management (WAM) Core Team the necessary information regarding rehabilitated or replaced assets to ensure the completeness of the WAM system; and o Assist with the development of any necessary maintenance of plant operations plans in order to avoid disruption of the treatment process.

• Provide operations and maintenance manuals for new equipment and ensure their completeness and adherence to City standards and requirements;

• Provide start-up assistance;

• Provide training services as required;

• Provide commissioning services; and

• Prepare and review project documents (e.g. correspondence, schedules, submittals, shop drawings, test data, project data, progress payments, change orders, etc.).

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The CMAR will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the CMAR will be required to utilize in the fulfillment of the contract requirements.

• The CMAR shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 11:00 am, Phoenix time on Wednesday, October 14, 2026, at Phoenix City Hall, 200 W Washington St., 9th Floor Training Room AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-

Page | 6 submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Join: https://teams.microsoft.com/meet/229391952514913?p=dlB5a1PTK1M6bzikDA

Meeting ID: 229 391 952 514 913

Passcode: yp7Rj3V8

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/meet/229391952514913?p=dlB5a1PTK1M6bzikDA

Page | 7

1. General Information

A. Provide a general description of the firm that is proposing to provide construction management services and general construction services. Explain the legal organization of the proposed firm or team. Provide an organization chart showing key personnel.

B. Provide the following information:

1. List the Arizona contractor licenses held by the firm and the key personnel who will be assigned to this project.

Provide the contractor license number. Reference the appropriate licenses held, if needed. In order to be considered for this project, the contractor must hold the correct license as deemed appropriate by the Arizona

Registrar of Contractors prior to submitting a Statement of

Qualifications (SOQ) for this project in accordance with

Arizona Revised Statute §32-

1151.

2. Identify the location of the firm’s principal office and the home office location of key staff on this project.

3. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes.

Points Based 100 (9.8% of Total)

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2. Experience and Qualifications of the

Firm

A. Identify at least three comparable projects in which the firm served as either CMAR, agency Construction

Manager during design and construction phases (without providing construction services), or

General Contractor. Special consideration will be given to firms that have provided Construction

Manager at Risk services on similar successful projects. For each project identified, provide the following:

1. Description of the project

2. Role of the firm (specify whether Construction

Manager at Risk, Construction Manager or

General Contractor. If CMAR or General Contractor, identify the percent of work self-performed. Also specify services provided during design phase, i.e. cost estimating, scheduling, value engineering, etc.)

3. Project’s original contracted construction cost and final construction cost

4. Construction dates

5. Project owner

B. List of all City of Phoenix projects where the firm provided CMAR, agency construction management, or general construction services in the last five years, either completed or ongoing.

Points Based 250 (24.5% of Total)

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3. Experience of Key Personnel to be

Assigned to This Project

A. For each key person identified, list their length of time with the firm and at least two comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For other projects provide the following:

1. Description of project

2. Role of the person

3. Project’s original construction cost and final construction cost

4. Construction dates

5. Project owner

B. List any proposed consultants, including key staff names and the experience and qualifications of these individuals.

C. Firm’s plan to maintain continuity of the proposed services, including processes for managing turnover of key staff members.

Points Based 250 (24.5% of Total)

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4. Understanding of the Project and

Approach to Performing the Required

Services

A. Discuss the major issues your team has identified on this project and how you intend to address those issues.

B. Attached to this Request for

Qualifications is the City of

Phoenix general subcontractor selection plan (see Exhibit A).

Describe how you intend to implement this subcontractor selection plan including your recommendations for subcontractor trades to be selected by qualifications only vs.

qualifications and bids; and discuss the benefit that your subcontractor selection plan provides to the project.

C. Describe your team’s project management approach and team organization during design and construction phase services.

Describe systems used for planning, scheduling, estimating, and managing construction. Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

Points Based 400 (39.2% of Total)

5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references. It is preferred no more than one be a City of

Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

https://procurement.opengov.com/portal/phoenix

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Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Experience Modification Rate (EMR) – provide current rating; the awarded company will be asked to provide verification upon contract execution.

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 12 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, October 23, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

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Evaluation Criteria: Address the SOQ evaluation criteria.

Bonding Statement: As a separate PDF attachment, include a statement of the firm’s bonding capacity from a Surety Company (A- or better for the prior four quarters). This bond statement will not be counted towards the maximum number of pages.

Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit).

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

• Failure to provide bonding statement.

Selection Process and Schedule

Interested firms will submit a Statement of Qualifications (SOQ). The successful firm will be selected through a qualifications-based selection process. A Selection Panel will evaluate each

SOQ according to the criteria set forth in Section 5 above. The City will select a team based on the SOQs received; no formal interviews will be conducted. The City may conduct a due diligence review on the firm receiving the highest evaluation.

The City expects to create a final list of at least one, but not more than three firms for this project.

The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiation of contract terms for City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 11:00 am on Wednesday, October 14, 2026

SOQs Due 12:00 pm on Friday, October

23, 2026

Selection Notification Mid November 2026

Scope Meeting Late November 2026

If the City is unsuccessful in negotiating a contract with the best-qualified firm, the City may then negotiate with the next most qualified firm until a contract is executed, or the City may decide to

Page | 13 terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue https://procurement.opengov.com/portal/phoenix https://phoenix.gov/prr

Page | 14 to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist, Christopher Balderrama at (602) 495-3790 or

Christopher.Balderrama@phoenix.gov, conducted in person at 200 W. Washington, Phoenix, Arizona 85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings.

The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html