Strong Family Structure Program Combined Synopsis .pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

Response Deadline:

Point(s) of Contact:

Strong Family Structure Program (POAM)

FA485524Q0026

11 June 24

1 July 2024 at 12:00 P.M Mountain Daylight Time

11 July 24 at 2:00 P.M. Mountain Daylight Time

1st Lt KYLIE BLUMHAGEN – Kylie.blumhagen@us.af.mil, (575) 904-5825 Capt GOLDIE KNITTLE – Goldie.Knitle@us.af.mil (575)-784-6761

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485524Q0026 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 05/01/2024 Defense Federal Acquisition Regulation Supplement 04/25/2024 Air Force Federal Acquisition Regulation Supplement 07/07/2023

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 624190 which has a small business size standard of $12,000,000.

5. [X] If this box is selected, then the procedures of FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services are being followed for this acquisition.

Description:

This acquisition is for non-personal services. This requirement is to perform resiliency events for Cannon AFB personnel. The contractor shall provide all management, personnel, transportation, training, and all other services necessary to provide Marriage Weekends, Family Wellness Weekends, Date Nights, Childcare, Lodging and Meals for Cannon AFB personnel in accordance with (IAW) the attached Performance Work Statement (PWS), dated 21 Feb 24.

General Information

Requirement Information mailto:Kylie.blumhagen@us.af.mil mailto:Ryan.Fowler.1@us.af.mil, Place of Delivery/Performance/Acceptance/FOB Point:

All services are to be performed in accordance with (IAW) the attached Performance Work Statement.

The contractor shall provide the services listed below.

Period of Performance (PoP): 29 Sept 24 – 28 Sept 27

Location(s): Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

Base Year: (29 Sept 24 – 28 Sept 25)

Line Item Description Quantity Unit Unit Price Extended Price

0001 CHAPEL POTFF FAMILY PROGRAMS

POAM

1 LOT $ $

BASE YEAR TOTAL $

OPTION YEAR ONE (1)

Line Item Description Quantity Unit Unit Price Extended Price

1001 CHAPEL POTFF FAMILY PROGRAMS

POAM

1 LOT $ $

TOTAL $

OPTION YEAR TWO (2)

Line Item Description Quantity Unit Unit Price Extended Price

2001 CHAPEL POTFF FAMILY PROGRAMS

POAM

1 LOT $ $

TOTAL $

OPTION YEAR THREE (3)

Line Item Description Quantity Unit Unit Price Extended Price

3001 CHAPEL POTFF FAMILY PROGRAMS

POAM

1 LOT $ $

TOTAL $

TOTAL:

1. This solicitation is being solicited as a 100% Small Business Set-Aside firm fixed-price (FFP) Contract.

To assure timely and equitable evaluation of the quote, offerors must comply with the instructions contained herein. Noncompliance may raise doubt regarding an offeror’s performance capabilities and may be grounds to eliminate the quote from consideration for the Contract.

Instructions to Offerors

2. Quotes must be complete, self-sufficient, and respond directly to the requirements of the Request for Quote (RFQ). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3. The Government intends to evaluate offers and award this FFP Contract without discussions. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price standpoint. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

4. The offeror’s quote response shall consist of two (2) separate parts: Part I – Technical Quote and Part II – Price List/Quote

QUOTE CONTENT

PART I – TECHNICAL QUOTE:

1. Offerors must submit quotes by email as response to this solicitation. Typing shall be double spaced, in Times New Roman, and no less than 12 pitch. The offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Interested parties capable of satisfying the requirement must submit a written price list/quote to include discount terms, tax identification number, cage code, and DUNS.

3. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866- 606-8220. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

4. If offerors SAM Representations and Certifications are not current, then they must include a completed copy of the provisions at FAR 52.212-3, and Alternate I, Offeror Representations and Certifications – Commercial Items. Incomplete or expired Representations and Certifications will render a quote as non-responsive and it will not be considered.

5. The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in Section “Evaluation Factors” below.

Provide, as specifically as possible, the actual methodology you would use for accomplishing/satisfying the factor. Address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

http://www.sam.gov/

5. PROVIDE THE FOLLOWING:

Company Name:

Company Address, Phone, Fax, Email and Point of Contact:

Cage Code / UEI:

Type of Business:

*Number of Employees:

*Total Yearly Revenue:

*Information required determining size of business for the NAICS referenced above

Estimated Delivery Time:

Payment Terms:

Warranty:

FOB: Destination

Shipping Cost included? Yes

PART II – PRICE LIST/QUOTE:

(a) Complete Section III – Schedule of Supplies/Services (see above). The offeror must submit proposed unit and total extended prices for each Contract Line Item Number (CLIN), for the following Base and Option Years. In doing so, the offeror accedes to the Contract terms and conditions as written in the solicitation, including the PWS and takes no exception to the requirement of this synopsis/solicitation, including specification. The price factor will be evaluated for reasonableness.

(b) Pricing shall be firm-fixed price for the CLIN and the price list/quote shall be submitted on a company letterhead.

Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” THIS MUST BE SENT TO Kylie.blumhagen@us.af.mil AND Goldie.Knitle@us.af.mil AS STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO

PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

TO Kylie.blumhagen@us.af.mil AND Goldie.Knitle@us.af.mil by 11 July 24 at 2:00 P.M. Mountain Daylight Time.

Basis of Award mailto:Kylie.blumhagen@us.af.mil mailto:Ryan.Fowler.1@us.af.mil mailto:Kylie.blumhagen@us.af.mil mailto:Ryan.Fowler.1@us.af.mil

1. This is a Lowest Price Technically Acceptable (LPTA) source selection. Pursuant to FAR

12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.500(a) and in accordance with (IAW) with FAR 9.104-1. Vendor’s submissions will be evaluate based upon the following:

- The government will evaluate all submitted proposals for technical acceptability on an acceptable or unacceptable basis following the evaluation criteria listed below. If the proposal is determined technically acceptable, the government will then rank those technically acceptable proposals from lowest to highest price. The government will award to the lowest priced technically acceptable proposal.

- The government intends to make an award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the offeror’s that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to Ins will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all offeror’s responding to this solicitation.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

PART REFERENCE TITLE MAXIMUM NUMBER

OF PAGES

Cover Letter Cover Letter Cover Letter No page limit

I Factor 1 Technical See Below

Sub-factor 1.1 Quality Control Plan 6 Sub-factor 1.2 Childcare Plan 3 Sub-factor 1.3 Past Performance 6

II Factor 2 Price 1

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

Sub-factor 1.1 – Quality Control Plan: The offeror shall submit a Quality Control Plan that outlines the contractor quality process of every aspect of the Contractor’s performance to ensure the contractor is meeting the requirements in the PWS. This plan is limited to 5 pages (does not include attachments). The Quality Control Plan shall be specific, detailed, and complete to adequately describe actions the contractor (not the government) will take to ensure satisfactory and/or above contract performance. Offerors must demonstrate procedures and processes for providing Marriage and Family Retreat services to include oversight of employees to ensure compliance with the PWS. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable Air Force publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.”

Sub-factor 1.2 – Childcare Plan: The Offeror shall submit a Childcare Plan that details the logistical processes and staffing arrangements for securing childcare IAW PWS section 1.4, 1.4.1 and 1.4.2 and demonstrates ability to meet government-approved provider in accordance with DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs. Adult-to-child ratios shall follow the staff requirements of AFI 34-144, Child and Youth Services, in particular paragraphs

12.6. and 12.8. The childcare plan shall not exceed two pages.

Sub-factor 1.3 – Past Performance: The Offeror shall submit at least one (1), but no more than three (3), satisfactorily performed contract(s) in the last five years that has the same or similar scope and magnitude as the requirements outlined in Attachment 1 – PWS. The previous contract information shall include the following:

•Contract # •Contract/Project Title •Place of Performance •Performance Work Statement or commercial equivalent document that describes the scope of work performed •Customer POC: Name, phone number, and email •Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6)pages.

Notes:

1) Previous contracts performed more than five (5) years ago will not be considered.

2) Only past performance experience, Catholic RE Coordinator requirements will be considered.

3) To be considered similar or the same scope and magnitude as the PWS of this requirement, previous contracts must be similar in scope and magnitude to, but not limited to the following efforts: organizing religious education classes, training, administrative duties. To be deemed acceptable under this factor, Offeror’s Quote shall demonstrate that within the last five (5) years, they have satisfactorily performed on previous contract(s) that have the same or similar service requirements as Attachment 1 – PWS.

2. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

Price Quotes should support the proposed technical approach and will be evaluated for (1) Total Evaluated Price (TEP), (2) completeness, (3) reasonableness and (4) unbalanced pricing.

Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

Total Evaluated Price (TEP): The TEP will be calculated as the sum of the Offeror’s proposed prices for the sum of the CLINs unit or extended prices for the base period.

Completeness: The Quote will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial Quote and any revisions thereto. The review will determine the adequacy of the Offeror’s Quote in addressing and fulfilling the RFQ requirements.

Reasonableness: For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable using one or more of the price analysis techniques at FAR 13.106-3(a).

Unbalanced pricing: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Responses to this solicitation will be evaluated against the following factors: regarding the relative importance of each Technical Factor, subfactor 1.2 and 1.3 are more important than subfactor 1.1. All evaluation factors other than price, when combined are approximately equal to price. If any of the technical subfactors are found unacceptable, the entire Quote will be found unacceptable.

TECHNICAL RATINGS Sub-factor 1.1

Rating Description

Acceptable

Quote clearly meets the minimum requirements of the solicitation for:

Sub-factor 1.1 – Quality Control Plan: The offeror shall submit a Quality Control Plan that outlines the contractor quality process of every aspect of the Contractor’s performance to ensure the contractor is meeting the requirements in the PWS. This plan is limited to 5 pages (does not include attachments). The Quality Control Plan shall be specific, detailed, and complete to adequately describe actions the contractor (not the government) will take to ensure satisfactory and/or above contract performance. Offerors must demonstrate procedures and processes for providing Marriage and Family Retreat services to include oversight of employees to ensure compliance with the PWS. Statements that Offerors understand, can, or will comply with the PWS (including referenced documents, etc.); statements paraphrasing the PWS or parts thereof (including applicable Air Force publications, referenced documents, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered “Unacceptable.”

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

TECHNICAL RATING Sub-factor 1.2

Rating Description

Above Acceptable

Quote clearly exceeds the minimum requirements of the solicitation for:

Sub-factor 1.2 – Childcare Plan: The offer submitted a Staffing Plan of proposed individuals. The proposed childcare plan exceeds the requirements outlined in the PWS.

Acceptable

Quote clearly meets the minimum requirements of the solicitation for:

Sub-factor 1.2 – Childcare Plan: The offer submitted a Staffing Plan of proposed individuals. The proposed childcare plan met the requirements outlined in the PWS.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

TECHNICAL RATING Sub-factor 1.3

Rating Description

Above Acceptable

Quote clearly exceeds the minimum requirements of the solicitation for:

Sub-factor 1.3 – Past Performance: The Offeror shall submit at least one (1), but no more than three (3), satisfactorily performed contract(s) in the last five years that has the same or similar scope and magnitude as the requirements outlined in Attachment 1 – PWS. Performance meets contractual requirements and exceeds many to the Government’s benefit.

The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Acceptable

Quote clearly meets the minimum requirements of the solicitation for:

Sub-factor 1.3 – Past Performance: The Offeror shall submit at least one (1), but no more than three (3), satisfactorily performed contract(s) in the last five years that has the same or similar scope and magnitude as the requirements outlined in Attachment 1 – PWS.

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

(a) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

*FAR Provision 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

*FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. Please see “Provision and Clauses” attachment for all applicable clauses.

Attachment 1 – Provisions & Clauses

Attachment 2 – Performance Work Statement

Attachment 3 – Wage Determination

Attachments https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5