Attachment 2 - Performance Work Statement Updated 2.21.24.pdf

PERFORMANCE WORK STATEMENT

FOR

STRONG FAMILY STRUCTURE PROGRAM

(SFSP)

27th Special Operations Wing Cannon AFB, NM

21 Feb 2024

TABLE OF CONTENTS

SECTION NUMBER AND TITLE PAGE NUMBER

1.0 Description of Services 3

1.1 Marriage Retreats 4

1.2 Family Retreats 6

1.3 Date Nights 9

1.4 Childcare 10

1.5 Training and Curricula 11

2.0. Service Summary (SS) 11

3.0. General Information 13

Appendix 1 – Schedule of Resiliency Events 15

Appendix 2 – Menu Accountability Form 17

Appendix 3 – Childcare Provider Background Check 21

Appendix 4 – Example of Emergency Plan 23

Appendix 5 - Estimated Participant Numbers 24

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all management, counselors, instructors, curriculum, facilities/lodging, media, meals, childcare, and evidence-based data collection required to conduct Marriage Retreats, Family Retreats and Date Nights as further identified in this Performance Work Statement.

Each event shall be completed in coordination with the 27 SOW Social and Family Branch and Spiritual Branch Chapel Staff. The Chaplain Corps is a religiously distinct component of the military, and provides for the free exercise of religion in a pluralistic environment. Therefore, the contractor shall work in a pluralistic environment sensitive to all participating in the events and abide by all Department of Defense and Federal laws, rules, and guidelines, including those laws and guidelines pertaining to marriage.

Department of Defense policy states that all legally married military couples shall be treated equally and as such, events are open to all legally married military couples. The contractor shall facilitate weekend and evening events for all eligible military personnel and their dependents. The contractor shall ensure that no coercion to conform a participant to a particular religious denomination or faith group shall be manifested directly or indirectly. Proper respect for all religious faith groups shall be maintained.

The contractor will coordinate with the Spiritual Branch Chapel Staff of the 27 SOW as needed to customize the contractor’s materials/curriculum to ensure that content of events will meet the unique relationship needs of military couples and families (e.g.

deployments, reintegration, frequent moves, distance from family, etc.) and foster growth within these relationships. Materials and curriculum need to be approved by the 27 SOW Chapel Staff prior to any events taking place to ensure the content meets the needs of the Chaplain Corps.

The contractor will provide all event-marketing materials 30 days prior (i.e. email templates, flyers, social media graphics, etc.) to the COR/27 SOW Chapel Staff to aid in the marketing of said events. All event-marketing materials will be editable. The 27 SOW contractor will be responsible for event registration and will provide attendee information to the COR/27 SOW Chapel Staff within a timely manner, as sign-ups occur.

The contractor shall collect both quantitative and qualitative data from each event through pre and post event assessments intended to assess the efficacy of the programs. The contractor shall provide the COR/27 SOW Chapel Staff with questions that relate to marriage and relationship help which will be approved prior to event. The pre-event assessment must be conducted at the onset of the event and the post-event assessment must be conducted at the conclusion of the event. Additionally, the contractor will provide all raw data in the pre/post assessments to the 27 SOW Chapel Staff, the COR, and the 27 SOW Data Scientist in order to enable the 27 SOW to provide quarterly and yearly summary reports to AFSOC/USSOCOM. The data will assist the 27 SOW Spiritual Branch to conduct six (6) and twelve (12) month follow-ups with all attendees. The contractor will not be responsible for the follow-up assessments at the 6 and/or 12 month post attendance at the retreats.

1.1. MARRIAGE RETREATS: Two (2) events shall be executed within the span of 12 calendar months, ensuring that the events do not coincide within the same quarter as another retreat and shall be scheduled in coordination with the COR/27 SOW Chapel Staff. The events will be scheduled 30 days in advance. Curricula is required but not limited to include education/discussion on the subsequent topics: conflict resolution, communication, emotional regulation and deployment/reintegration. Curricula must be approved by the COR/27 SOW Chapel Staff prior to retreat.

1.1.1. Description of Lodging. The contractor shall procure a hotel with a four or five star rating that can provide lodging for 60 participants (50 attendees and 5 members of the chapel staff and/or the COR for this contract) for two (2) nights. If lodging is available but does not meet these requirements, the wing chaplain of the 27 SOW and COR of the Contract have the right to accept said lodging, if unanimous in the decision.

A total of 35 rooms shall be provided for two (2) nights for the number of participants identified in Appendix 5. The contractor will continue to share updates to the rosters as sign-ups/cancellations occur until the execution of the marriage retreat.

Lodging accommodations for couples without children: Each couple will have their own private room, which will include either a king or queen-sized bed.

Lodging accommodations for couples with children: Each family will have their own private room that must be able to accommodate a family unit of at least four (4) people.

Each room must have at a minimum, two (2) queen-sized beds, and shall be able to accommodate a larger family unit through a pull-out sofa bed option or other optional sleeping accommodations within the same room. An adjoining room will be required to accommodate larger family units.

All rooms must include at a minimum the following amenities: private bathroom, television, refrigerator, microwave, and free Wi-Fi Internet access for the duration of the event.

Guest check-in should be available to event participants by 3:00 p.m. on the first day of the event. Guest checkout must be extended to 1:00 p.m. on the last day of the event to accommodate the training sessions and childcare pick-up.

1.1.2. Parking. Facilities shall include sufficient on-site complimentary parking or contractor shall pay for parking fees for all participants.

1.1.3. On-Site Recreational Activities. At a minimum on-site recreational activities that shall include [but not be limited to] the following: on-site fitness center and an outdoor or indoor swimming pool/s.

1.1.4. Meeting Space. The lodging facilities shall include a meeting space inside the hotel that is capable of supporting the number of participants identified in Appendix 5 for both instruction and activities. The contractor will ensure the meeting space includes Wi-Fi Internet access free of charge for the participants for the duration of the event, on-site audio/visual support, a projector with computer connection capabilities, projection screens, extension cords, and flip-charts with easels, writing instruments, pads of paper, and tables and chairs to support in accordance with industry standards.

1.1.5. Meeting Dates/Times. Dates and location/s shall be scheduled in accordance with Appendix 1. Event times and schedules shall be coordinated with the COR/27 SOW Chapel Staff. A final timeline will be established after coordination. On the first day of each event, guests should be available to check-in to the hotel no later than 3:00 pm.

Guests will be able to register for retreat activities between the hours of 4:30-5:30 pm, followed by dinner and an orientation/ice-breaker, ending the evening no later than 7:30 pm. On the second day, breakfast should start at 8:00 am followed by training (ensuring that participants are given breaks throughout training to stretch and use the restrooms) and lunch, concluding the afternoon no later than 1:00 pm. Couples will have approximately five hours for personal activity time to reinforce previously taught materials. Parents will have the option to keep children in childcare till 7:30 pm. On the third day, breakfast should start at 8:00 am followed by an optional worship service conducted by the chaplain that will end at 9:00 am. The contractor will then provide training at 9:00 am with lunch to follow, concluding no later than 12:30 pm for a 1:00 pm checkout.

1.1.6. Meals. The contractor shall provide five (5) meals for each participant, 27 SOW Chapel Staff, COR, and contracting staff. The contractor will provide three (3) combined meals with parents and children and three (3) meals for children in daycare. All meal packages must be able to accommodate for particular dietary restrictions on a case-by-case basis Ref paragraph 1.1.1 for date submitted to contractor. Meal packages must meet with the minimum food requirements listed below.

1.1.6.1. Meals shall consist of the following: two (2) breakfasts, two (2) lunches, and one

(1) dinner.

1.1.6.2. Breakfast buffet or plated meal shall include a minimum of two (2) fresh egg options, two (2) meat options, assorted pastries and bread, assorted fruit, yogurt, assorted cereal, and pancakes or French toast. Breakfast must also include water, juice, milk, coffee.

1.1.6.3. Lunch (hot) buffet or plated (hot) meal shall include a minimum of one (1) meat choice as well as a vegetarian option (upon request), 2 starters (salad and/or soup and rolls with butter), a minimum of three (3) side options, and two (2) dessert choices.

Lunch must also include water, iced tea, lemonade, coffee and assorted soft drinks to include diet soda.

1.1.6.4. Dinner (hot) plated meal shall include a minimum of two (2) meat choices as well as a vegetarian option (upon request), 2 starters (side salad and/or soup and rolls with butter), a minimum of three (3) side options, and two (2) dessert choices. Dinner must also include water, iced tea, lemonade, coffee and assorted soft drinks to include diet soda.

1.1.6.5. Children will eat breakfast each day and lunch Sunday with their parents.

Dinner Friday night will be served in daycare as well as lunch and dinner Saturday.

Meals in daycare will be age appropriate and will consist of a starch, protein, fruit, vegetable, a dessert, milk, juice, and water.

The contractor will submit a finalized menu for all meals to the COR/27 SOW Chapel Staff no later than thirty (30) business days before the event. The contractor shall also supply a completed menu of what was actually provided no later than three (3) business days after the event for accountability.

1.1.7. Beverage Service. The contractor will ensure that beverage service (I.E. a beverage station with water, coffee, hot tea, iced tea) will be provided to all participants, the 27 SOW Chapel Staff, the COR, and trainer(s) during the course of the training sessions (Friday evening, Saturday morning, Sunday morning). The contractor will ensure that this beverage service is maintained and resupplied as needed for the duration of the event.

1.1.8. Emergency Plan. The contractor shall maintain emergency contingency plans for all attendees (couple participants, 27 SOW Chapel Staff, COR, and any family members) based on event location.

This contingency plan must include at minimum the following emergency responder contact information (to include organization name, address, and non-emergent phone number) as well as applicable evacuation plans:

1.1.8.1. Local hospital/EMS

1.1.8.2. Local law enforcement

1.1.8.3. Local fire contact information

1.1.8.4. Local evacuation information in case of a natural disaster

The contractor shall be able to provide an electronic copy of the contingency plan to the

COR/27 SOW Chapel Staff as requested or on a case-by-case basis.

1.2. FAMILY RETREATS: Two (2) events within the span of 12 calendar months ensuring that the events do not coincide within the same quarter as another retreat and shall be scheduled in coordination with the COR/27 SOW Chapel Staff. The events will be scheduled thirty (30) days in advance. Curricula is required but not limited to include education/discussion on the subsequent topics: conflict resolution, communication, parenting, emotional regulation and deployment/reintegration. Curricula must be approved by the 27 SOW Chapel Staff prior to retreat.

1.2.1. Description of Lodging. The contractor shall procure a hotel with a four or five star rating that can provide lodging for sixty (60) participants (fifty (50) attendees and five (5) members of the chapel staff and/or the COR for this contract) for two (2) nights.

If lodging is available but does not meet these requirements, the wing chaplain, and COR of the Contract have the right to accept said lodging, if unanimous in the decision.

A total of 35 rooms shall be provided for two (2) nights for the number of participants identified in Appendix 5. The contractor will be continue to share updates to the roster until execution of the family retreat.

Lodging accommodations for couples without children: Each couple will have their own private room, which will include either a king or queen-sized bed.

Lodging accommodations for couples with children: Each family will have their own private room that must be able to accommodate a family unit of at least four (4) people.

Each room must have at a minimum, two (2) queen-sized beds, and shall be able to accommodate a larger family unit through a pull-out sofa bed option or other optional sleeping accommodations within the same room. An adjoining room will be required to accommodate larger family units.

All rooms must include at a minimum the following amenities: private bathroom, television, refrigerator, microwave, and free Wi-Fi Internet access for the duration of the event. Guest check-in should be available to event participants by 3:00 pm on the first day of the event. Guest checkout must be extended to 1:00 pm on the last day of the event to accommodate the training sessions and childcare pick-up.

1.2.2. Parking. Facilities shall include sufficient on-site complimentary parking or contractor shall pay for parking fees for all participants.

1.2.3. On-Site Recreational Activities. At a minimum, on-site recreational activities shall include [but not be limited to] the following: on-site fitness center and an outdoor or indoor swimming pool/s.

1.2.4. Meeting Space. The lodging facilities shall include a meeting space inside the hotel that is capable of supporting up to eighty (80) participants for both instruction and activities. Meeting dates/times are outlined in paragraph 1.2.5. The contractor will ensure the meeting space includes free Wi-Fi internet access for the duration of the event, onsite audio/visual support, a projector with computer connection capabilities, projection screens, extension cords, and flip-charts with easels, writing instruments, pads of paper, and tables and chairs to support, in accordance with industry standards.

1.2.5. Meeting Dates/Times. Dates and location/s shall be scheduled in accordance with Appendix 1. Event times and schedules shall be coordinated with the COR/27 SOW Chapel Staff. A final timeline will be established after coordination. On the first day of each event, guests should be available to check-in to the hotel no later than 3:00 pm.

Guests will be able to register for retreat activities between the hours of 4:30-5:30 pm, followed by dinner and an orientation/ice-breaker, ending the evening no later than 7:30 pm. On the second day, breakfast should start at 8:00 am followed by training

(ensuring that participants are given breaks throughout training to stretch and use the restrooms) and lunch, concluding the afternoon no later than 1:00 pm. Families will have approximately five hours for personal activity time to reinforce previously taught materials. On the third day, breakfast should start at 8:00 am followed by an optional worship service conducted by the chaplain that will end at 9:00 am. The contractor will then provide training at 9:00 am with lunch to follow, concluding no later than 12:30 pm for a 1:00 pm checkout.

1.2.6. Meals. The contractor shall provide five (5) meals for each participant, 27 SOW Chapel Staff, COR, and contracting staff. All meal packages must be able to accommodate for particular dietary restrictions on a case-by-case basis Ref paragraph

1.1.1 for date submitted to contractor. Meal packages must meet with the minimum food requirements listed below.

1.2.6.1. Meals shall consist of the following: two (2) breakfasts, two (2) lunches, and one

(1) dinner.

1.2.6.2. Breakfast buffet or plated meal shall include a minimum of two (2) fresh egg options, two (2) meat options, assorted pastries and bread, assorted fruit, yogurt, assorted cereal, and pancakes or French toast. Breakfast must also include water, juice, milk, coffee.

1.2.6.3. Lunch (hot) buffet or plated (hot) meal shall include a minimum of one (1) meat choice as well as a vegetarian option (upon request), 2 starters (salad and/or soup and rolls with butter), a minimum of three (3) side options, and two (2) dessert choices.

Lunch must also include water, iced tea, lemonade, coffee and assorted soft drinks to include diet soda.

1.2.6.4. Dinner (hot) plated meal shall include a minimum of two (2) meat choices as well as a vegetarian option (upon request), 2 starters (side salad and/or soup and rolls with butter), a minimum of three (3) side options, and two (2) dessert choices. Dinner must also include water, iced tea, lemonade, coffee and assorted soft drinks to include diet soda.

The contractor will submit a finalized menu for all meals to the 27 SOW Chapel Staff no later than thirty (30) business days before the event. The contractor shall supply a completed menu of what was actually provided no later than three (3) business days after the event for accountability. See Appendix 2 for the menu accountability form.

1.2.7. Beverage Service. The contractor will ensure that beverage service (I.E. a beverage station with water, coffee, hot tea, iced tea) will be provided to all participants, 27 SOW Chapel Staff, COR, and trainer(s) during the course of the training sessions (Friday evening, Saturday morning, Sunday morning). The contractor will ensure that this beverage service is maintained and resupplied as needed for the duration of the event.

1.2.8. Emergency Plan. The contractor shall maintain emergency contingency plans for all attendees (couple participants, 27 SOW Chapel Staff, COR, and any family members) based on event location. . This contingency plan must include at minimum the following emergency responder contact information (to include organization name, address, and non-emergent phone number) as well as applicable evacuation plans:

1.2.8.1. Local hospital/EMS

1.2.8.2. Local law enforcement

1.2.8.3. Local fire contact information

1.2.8.4. Local evacuation information in case of a natural disaster

The contractor shall be able to provide an electronic copy of the contingency plan to the COR/27 SOW Chapel Staff as requested or on a case-by-case basis.

1.3. DATE NIGHTS: The contractor shall provide within the span of 12 calendar months all services outlined below for three (3) Date Nights on Friday evenings located at a restaurant in the local community. The events will be scheduled by the last day of the previous quarter's first month.

1.3.1. Meeting Space. The event will be held at a restaurant within the local community which includes a meeting space capable of supporting 25 couples for both instruction and activities, plus the 27 SOW Chapel Staff, the COR and their legally married spouse, in accordance with Appendix 5. Meeting dates and requirements outlined in paragraph 1.3.3.

1.3.2. Activities. The contractor shall offer activities to enhance marital relationships within the bounds of decency and good order. The Date Nights will include approximately one hour of training and interactive activities once dinner (that is provided) is finished.

Curricula must be approved by the 27 SOW Chapel Staff prior to date night.

Throughout the event, participants should be encouraged to engage with other couples in the program in order to build a sense of community. The contractor will ensure childcare is provided during the entire event, to include time for dropping off and picking up children to adhere to the standards outlined herein paragraph 1.4. and 1.4.2.

1.3.3. Meeting Dates/Times. Dates shall be scheduled in accordance with Appendix 1.

Event times and schedules shall be coordinated with the 27 SOW Chapel Staff. A final timeline will be established after coordination between the event leader and the facility representative. Childcare drop off will be at 5:00 pm with a 9:00 pm pick up time. Event time is 5:30 pm with an end time of 8:00 pm. This allows parents adequate time to pick children up from childcare. The contractor will provide dinner and interactive training for all participants. Hands on activities will be provided by the contractor for the participants to discuss and reinforce the materials taught.

1.3.4. Meals. All meal packages must be able to accommodate for particular dietary restrictions on a case-by-case basis. Meals are not required for the children during date nights as parents will be notified to feed the children prior. Meal packages must meet with the minimum food requi

1.3.4.1. Meals shall consist of the following: one (1) hot dinner.

1.3.4.2. Meals shall be either buffet style or plated dinners depending on the caterer or restaurant and shall be in accordance with dining and hospitality standards.

1.3.4.3. Dinners shall include a minimum of at least two (2) entrée or meat choices, 2 starters (salad and/or soup and rolls with butter) a minimum of three (3) side options, and two (2) dessert choices. Dinner must include water, iced tea, lemonade, coffee, hot tea, and assorted soft drinks to include diet soda.

The contractor shall supply the 27 SOW Chapel Staff with a completed menu of what was actually provided no later than three (3) business days after the event for accountability. See Appendix 2 for the menu accountability form.

1.3.5 Emergency Plan. The contractor shall maintain emergency contingency plans for all attendees (couple participants, 27 SOW Chapel Staff, COR, and any family members) based on event location. This contingency plan must include at minimum the following emergency responder contact information (to include organization name, address, and non-emergent phone number) as well as applicable evacuation plans:

1.3.6.1 Local hospital/EMS

1.3.6.2 Local law enforcement

1.3.6.3 Local fire contact information

1.3.6.4 Local evacuation information in case of a natural disaster

The contractor shall be able to provide an electronic copy of the contingency plan to the COR/27 SOW Chapel Staff as requested.

1.4. CHILDCARE. The contractor shall provide childcare for a maximum of 50 children, meals (not included in date nights) and activity room(s) for children. This shall include entertainment for children such as movies, books, games (board, card, etc.). The childcare shall be performed by a licensed and government-approved provider in accordance with DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs. Adult-to-child ratios shall follow the staff requirements of AFI 34- 144, Child and Youth Services, in particular paragraphs 12.6. and 12.8. The contractor shall provide childcare service for Marriage Retreats, Family Retreats and Date Nights.

The numbers of children may be different at each event.

The contractor will ensure that all childcare providers meet the background check licensing requirements for NM. A minimum of FBI Fingerprint Check and State Criminal History Repository Check are required for compliance with DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs. The contractor will be responsible for verifying that all childcare workers have had the appropriate background checks completed and that said childcare workers are in compliance with the appropriate state guidance. The contractor shall also submit a completed Childcare Background Check Verification form (see Appendix 3) to the 27 SOW Chapel Staff and Contracting Officer Representative (COR) no later than ten (10) business days before the event.

1.4.1. Childcare for Marriage Retreats and Family Retreats. The contractor shall provide on-site childcare at the same hotel or facility where the training is provided. For the Marriage retreats childcare will range from estimated ages of zero to thirteen (0-13) years old. For the Family Retreats, childcare will be provided for children five (5) years old and under as children older than five (5) years old will be an active participant in the Family Retreat curricula. The Government reserves the right to allow for any aged child as needed for up to a max of fifty (50) total children.

1.4.2. Childcare for Date Nights. The contractor shall provide childcare utilizing the CDC on Cannon AFB or a local child care facility that meets all requirements outlined in section 1.4.

1.5. Training and Curricula. The contractor will provide training for the 27 SOW Chapel Staff on the Marriage Retreat and Family Retreat curricula executed by the contractor at the specific retreats. The contractor will provide chapel staff members with training to allow the chapel staff to approve material prior to events. The curricula shall have areas focused on communication, seasons of marriage, seasons of life, forgiveness, deployment/reintegration and marriage vows/significance of commitment.

1.5.1. The contractor will provide initial training for staff members at a minimum at least 12 business days of each scheduled event.

1.5.2. The contractor will provide training (either in person or virtual) on their specific curricula for the designated retreats for the COR/27 SOW Chapel Staff as requested but not to exceed two (2) trainings per year.

2.0. Service Summary (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement.

PERFORMANCE OBJECTIVE PWS PARA METHOD OF

SURVELLIENCE

PERFORMANCE

THRESHOLD

SS-1, Lodging, Meeting Spaces and amenities shall be clean, have adequate seating, type of amenities and available beds no later than 24 hours prior to retreat

1.1.1., 1.1.2., 1.1.3., 1.1.4., 1.1.5., 1.2.1., 1.2.2., 1.2.3., 1.2.4., 1.2.5., 1.3.1., 1.3.2., 1.3.3.

Written complaint by retreat attendees

There shall not be more than two (2) valid written complaints per retreat.

SS-2, Documentation of proposed menu will be submitted to the COR/ 27 SOW Chapel Staff on the Menu Accountability Form (Appendix 2) no later than five (5) business days prior to retreat.

1.1.6, 1.1.7., 1.2.6., 1.2.7., 1.3.4.

Receipt of proposed menu

100% on-time

SS-3, Documentation of actual menu will be submitted to the COR/

1.1.6, 1.2.6, 1.3.4. Receipt of actual menu 100% on time

27 SOW Chapel Staff on the Menu Accountability Form (Appendix 2) no later than three (3) business days after the event.

SS-4, Dietary Accommodation Form will be submitted to the COR/27 SOW Chapel Staff no later than 30 days prior to the event in order to provide time to collect applicable information.

1.1.6, 1.2.6., 1.3.5. Dietary Accommodation Form is submitted to

COR/27 SOW Chapel Staff

Meals with specific dietary guidelines are provided to self-identified guests

SS-5, Childcare shall be provided by licensed/approved provider.

Childcare Background Check Verification Form (Appendix 3) will be filled out and submitted no later than five (5) business days before the event.

1.4., 1.4.1., 1.4.2. Documentation of license for each provider will be on file with the

COR and 27 SOW Chapel Staff no later than five (5) business days before event

100% on-time

SS-6, 27 SOW Chapel Staff members are trained and certified in curricula that will be executed at marriage and family retreats

1.5., 1.5.1., 1.5.2. Written certification of Spiritual CPPNC and chapel staff members

100% on-time

SS-7, Emergency Contingency plans will be maintained and updated for each locale by contractor

1.1.8, 1.2.8, 1.3.5. Emergency Contingency plans are made available to the COR/ 27 SOW Chapel Staff as requested

Emergency Contingency plans are accurate for each locale

3.0. General Information.

3.1. Natural Disaster Measure/Pandemic Measures/Alternate Presentation Methods.

The contractor shall provide the COR/27 SOW Chapel Staff with a contingency event execution plan to be used in the event of natural disasters and/or state, national, or global pandemics. The contingency event execution plan shall detail out various alternate presentation methods that can be utilized to still conduct marriage retreats, family retreats, and date nights (e.g. virtual offerings, hybrid offerings, etc.). This contingency event execution plan shall be provided to the COR/27 SOW Chapel Staff within 15 days of the start of the contract period for approval.

In the event of an unforeseen natural disaster and/or state, national or global pandemic, the COR/27 SOW Chapel Staff will communicate with the contractor to initiate the contingency event execution plan. The contractor will coordinate with the 27 SOW Chapel Staff to identify and select the best possible alternate methods (virtual, hybrid, etc.) of executing marriage retreats, family retreats, and date night events from the contingency event execution plan that falls in accordance with installation guidance, local area guidance, and state/federal guidance.

All attempts will be made to continue to hold said events in accordance with the aforementioned guidance while preserving the integrity of the mission of the 27 SOW and ensuring the safety of the active duty members and their authorized dependents as the utmost goals.

The Contracting Officer will notify the contractor in instance the contingency plan is required and a virtual offering is needed. The contractor shall submit a proposal for the virtual offering once the decision has been made to go with the contingency plan. The Contracting Officer will then modify the contract for the virtual offering. In the event that Virtual Offerings are required, childcare will not be needed for those events. Meals for the participants will be required on a 'to-go' basis from a local restaurant selected by the contractor in accordance with their contingency plan. The meal will be picked up by the participants at the restaurant prior to the event starting. Meal ordering information will be submitted to the COR/27 SOW Chapel Staff 3 days prior to the event.

3.2. Contractor Personnel. The contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.

3.3. Recognized Holidays: The contractor is not expected to work on any of the following holidays.

New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

Appendix 1

Schedule of Resiliency Events

Quarter Month Execution Exclusions Event Location

Q1

October N/A 1 Marriage Retreat and 1 Date Night to take place in Quarter

*Approved location no more than twice

November 25-

29Nov24 *Approved location no more than twice

December 01-

31Dec24 None N/A

Q2

January N/A

1 Family Retreat and 1 Date Night to take place in Quarter

*Approved location no more than twice

February N/A *Approved location no more than twice

March N/A *Approved location no more than twice

Q3

April 18-

20Apr25

1 Family Retreat to take place in Quarter 3

*Approved location no more than twice

May N/A *Approved location no more than twice

June N/A *Approved location no more than twice

Q4

July N/A 1 Marriage Retreat and 1 Date Night to take place in Quarter 4, they cannot fall within the same month

*Approved location no more than twice

August N/A *Approved location no more than twice

September 01-

30Sep25 None N/A

*Retreat approved locations include: Colorado – Trinadad / New Mexico – Albuquerque, Ruidoso, Santa Fe, Taos

*Date Night approved locations include: Eating establishments in Portales and Clovis

Hotel rooms 25 couples with approximately 2 children each = 25 Rooms Hotel rooms 5 POAM Support Staff = 5 Rooms Hotel Rooms buffer for large families = 5 Rooms

35 Rooms Total Total does not include instructors/curriculum/décor

Appendix 2 Menu Accountability Form

Menu Accountability Form

Event Type (Date Night, Family Retreat, Marriage Retreat): __________________________________________

Event Date: _________________________ Event Location: ________________________________

Contractor: __________________________ Phone/Email: __________________________________

Caterer: _____________________________ Phone/Email: __________________________________

Please provide information below on the meal(s) that pertain to this event.

Items with an asterisk (*) are the minimum required items, per the Performance Work Statement (PWS).

Date Night Dinner Plated? Y / N Buffet? Y / N To-Go for Virtual? Y / N (please circle selected method of serving)

Entrees (at least one meat and one vegetarian option) Item 1* Item 2* Item 3 Item 4 Item 5

Side Items (minimum of five choices)

Item 1* Item 2* Item 3* Item 4* Item 5* Item 6

Dessert (minimum of two options) Item 1* Item 2* Item 3

Beverages (please indicate which beverages are being served)

Item 1* Item 2* Item 3 Item 4* Item 5* Item 6* Lemonade Assorted soft drinks Coffee Ice tea Hot tea Water Starters* (list out starters):

Accompaniments* (condiments, bread/rolls, butter, etc.):

Marriage or Family Retreat Dinner Friday evening, Plated? Y / N Buffet? Y / N (please circle selected method of serving)

Lemonade Assorted soft drinks Coffee Ice tea Hot tea Water

Marriage or Family Retreat Breakfast Saturday morning, Plated? Y / N Buffet? Y / N (please circle selected method of serving)

Protein (minimum of two breakfast meats)

Protein (minimum of two egg dishes)

Pancakes/Waffles Assorted pastries Assorted cereal Assorted fruit Yogurt Beverages (please indicate which beverages are being served)

Item 1* Item 2* Item 3 Item 4* Item 5* Item 6* Milk Milk Alternatives Juice Coffee Hot tea Water Notes:

Marriage or Family Retreat Lunch Saturday midday, Plated? Y / N Buffet? Y / N (please circle selected method of serving)

Lemonade Assorted soft drinks Coffee Ice tea Hot tea Water

Marriage or Family Retreat Dinner Saturday evening, Plated? Y / N Buffet? Y / N (please circle selected

Lemonade Assorted soft drinks Coffee Ice tea Hot tea Water

Marriage or Family Retreat Breakfast Sunday morning, Plated? Y / N Buffet? Y / N (please circle selected

Protein (minimum of two breakfast meats)

Protein (minimum of two egg dishes)

Pancakes/Waffles Assorted pastries Assorted cereal Assorted fruit Yogurt Beverages (please indicate which beverages are being served)

Item 1* Item 2* Item 3 Item 4* Item 5* Item 6* Milk Milk Alternatives Juice Coffee Hot tea Water Notes:

Marriage or Family Retreat Lunch Sunday midday, Plated? Y / N Buffet? Y / N (please circle selected method of serving)

Lemonade Assorted soft drinks Coffee Ice tea Hot tea Water

Contractor Name/Signature: _________________________________ Date: ______________

Caterer Name/Signature: _____________________________________ _ Date: _______________

COR: Receipt of Proposed Menu? Receipt of Actual Menu? Date/Initials: _________

Appendix 3 Childcare Provider Background Check Form

Childcare Provider Background Check Form

Note: The 27 SOW Chaplain Corps requires the date of when the background check was completed and verification that the named individual is approved to provide childcare. They do not need any additional information for each named childcare provider.

• Do not include social security numbers (SSNs) or personal identification information (other than provider name) on the form below.

Name (Last, First) FBI Fingerprint Date State Criminal History Repository Check Date

Approved? Y/N

I verify that the individuals named above are authorized to provide childcare for the event in question. I understand that should there be any discrepancy in the information provided above, I take sole responsibility for any and all legal ramifications that may result as a consequence from this reporting error.

Name/Signature: ___________________________________________ Date: ______________

Appendix 4 Example Emergency Plan for Santa Fe, New Mexico

Presbyterian Santa Fe Medical Center 4081 Beckner Road Santa Fe, NM 87507

(505) 772-1234

Local Law Enforcement Emergency: 911 Non-Emergency: (505) 428-3710 2515 Camino Entrada Santa Fe, NM 87507

Local Fire Department Emergency: 911 Non-Emergency: (505) 955-3110 200 Murales Road Santa Fe, NM 87507

In case of a natural disaster, please check in at the Red Cross Evacuation Center located at:

1213 Mercantile Road #8 Santa Fe, NM 87507

(505) 424-1611

Appendix 5 Estimated Participant Numbers

Event Adults (COR/Chapel Staff and Participants) Children

Family Retreat 60 Up to 50* Date Night 60 Up to 50 Marriage Retreat 60 Up to 50

* Due to the nature of the Family retreat, some of the children will be participating in the event and some will require childcare in accordance with PWS 1.4.1.