Striping_and_Sealing_of_Existing_Parking_Lot_for_Utility_Administration.pdf

REQUEST FOR QUOTES

FQ-011-2021

STRIPING AND SEALING OF EXISTING PARKING LOT FOR UTILITY

ADMINISTRATION

City of Lake City

205 N. Marion Ave.

Lake City, FL 32055

RELEASE DATE: February 4, 2021

DEADLINE FOR QUESTIONS: February 8, 2021

RESPONSE DEADLINE: February 16, 2021, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lcfla https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lake City

REQUEST FOR QUOTES

Striping and Sealing of Existing Parking Lot for Utility Administration

I. Introduction II. Instructions to Contractors

III. Scope of Work IV. Vendor Questionnaire V. Pricing Proposal

VI. Terms and Conditions

Request for Quotes #FQ-011-2021 Title: Striping and Sealing of Existing Parking Lot for Utility Administration

1. INTRODUCTION

1.1. Summary

The City of Lake City is requesting quotes for the Striping and Sealing of an existing Parking lot at the

Utilities Annex building located at 692 SW St. Margarets Street, Lake City, Florida.

Contractor will be responsible for providing all materials, labor, equipment, and supervision to complete this project.

1.2. Contact Information

Karen Nelmes

Procurement Director

205 N. Marion Ave

Lake City, FL 32055

Email: nelmesk@lcfla.com

Phone: (386) 719-5818

Department:

Utility Administration

1.3. Timeline

Quote Release Date

February 4, 2021

Question Submission Deadline

February 8, 2021, 2:00pm

Quote Submission Deadline

February 16, 2021, 4:00pm mailto:nelmesk@lcfla.com tel:(386)719-5818

2. INSTRUCTIONS TO CONTRACTORS

2.1. Submission Requirements

Written quotes will be accepted by the City of Lake City, Florida via the City’s e-Procurement Portal, ProcureNow until 4:00 pm local time on Tuesday, February 16, 2021 for Sealing and Re-Striping of Utility

Administration Existing Asphalt Parking area. Any quote received after this time will not be considered.

Written quotes must be submitted through the City’s e-Procurement Portal to be considered.

2.2. Questions

All questions related to this Quote shall be submitted in writing via the ProcureNow Question/Answer

Tab via the City's e-Procurement portal, on or before, Monday, February 8, 2021 by 2:00 pm. All questions submitted and answers provided shall be electronically distributed via email to bidders following this solicitation on the City's e-Procurement Portal.

2.3. Licenses/Qualifications

All Contractors must be licensed and qualified under the laws, rules and regulations of the State of

Florida and the City of Lake City to perform the work required by these documents.

2.4. Permits

The successful contractor shall be responsible for providing all required drawings and specifications required to obtain the appropriate building permits. Permit fees will be paid for by the contractor. The awarded bidder shall secure permits and arrange for inspections as required.

2.5. Insurance

Without limiting Contractor's indemnification, it is agreed that the successful Contractor will purchase at their expense and maintain in force at all times during the performance of services under this agreement the following insurance. Where specific limits are shown, it is understood that they must be the minimum acceptable limits. If successful Contractor's policy contains higher limits, the City of Lake

City will be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the City naming the City of Lake City as additional insured. These certificates must provide a ten (10) calendar day notice to the City in the event of cancellation, non-renewal or a material change in the policy.

1. Statutory Workers Compensation insurance as required by the State of Florida.

2. Commercial General Liability insurance to provide coverage of not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and must include premises-operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements.

3. Business Vehicle/Umbrella Liability insurance with a minimum limit of $200,000 per occurrence, and $300,000 for all claims arising out of the same incident or occurrence, for property damage and personal injury. Notice, these limits may change according to Florida law and the protections afforded to the City pursuant to sovereign immunity for liability.

2.6. Indemnity

Successful Contractor will indemnify and hold Owner and Owner’s agents harmless from any loss, cost, damage or injury sustained by any person/persons as a result of the actions of employees or officers of the Contractor, subcontractors or suppliers.

2.7. Additional Insurance Requirements

Applicable to the purchase of supplies, equipment, and services, including construction, the SELLER, at own cost and expense, shall obtain and maintain in force during the term of this Contract/Purchase

Order, the following minimum insurance coverage:

1. Commercial General/Umbrella Liability Insurance – $1,000,000 limit per occurrence for property damage and bodily injury. Service provider should indicate whether the coverage is provided on a claims-made or preferably on an occurrence basis. The insurance shall include coverage for:

Premise/ Operations; Explosion, Collapse and Underground Property Damage Hazard (only when applicable to the project); Products/Completed Operations; Contractual; Independent

Contractors; Broad Form Property Damage; Personal Injury.

2. Workers’ Compensation and Employers’/Umbrella Liability Insurance -- Workers’ Compensation coverage with benefits and monetary limits as set forth in Chapter 440, Florida Statutes. This policy shall include Employers’/Umbrella Liability coverage for $500,000.00 per accident.

Workers’ Compensation coverage is required as a condition of performing work or services for the City whether or not the Contractor or Vendor is otherwise required by law to provide such coverage.

3. If PO is for professional services, professional liability insurance, including errors and omissions, $1,000,000 or as per project.

NOTE: Additional insurance coverage may be required.

2.8. References

Contractor must provide with their proposal, material for evaluating the ability of the potential

Contractor to execute a project of this type. Therefore, the Contractor is required to provide a minimum of (3) three references for similar projects, which will be verified. The list of references must be attached with the proposal on the form provided within these specifications. All reference materials provided become the property of the City and also become public record.

3. SCOPE OF WORK

3.1. Overview

The City of Lake City is seeking quotes for Sealing and Re-Striping of Utility Administration Existing

Asphalt Parking area.

The work to be done under this contract includes, but is not limited to;Sealing and Striping of existing parking area in accordance with the specifications contained herein

3.2. Specifications

Seal and Stripe Existing parking area with industrial Strength Sealant see scope of work here in.

3.3. Inspection of Site

Please call Savannah Dunn at (386)758-5492 to make an appointment to measure site.

3.4. Questions

If you have questions they must be submitted through the online Procurenow portal. The Scope of Work can only be changed via this portal.

3.5. Timeline

The project must be completed within 14 days of the issuance of the Purchase Order.

3.6. Scope of Work

• Contractor must perform all work per local, state and federal, regulations, ordinances and laws.

• Existing surface must be prepared for Striping and sealant.

• Apply Industrial Strength Premium Asphalt Sealant over entire parking area that carries at minimum 3 year manufacturer warranty.

• Apply striping to sealed surface per the local laws, state laws and federal regulations.

• Contractor will be responsible for getting all permits required.

• Contractor will be responsible for verifying the measurements of the area to be Striped and

Sealed.

• Contractor will be responsible for clean-up when project is completed. All items must be removed from the area.

4. VENDOR QUESTIONNAIRE

4.1. Acknowledgement*

By submitting a response to this Quote, the Contractor has read, understands and agrees to all terms and conditions, as well as all requirements for this quote.

☐ Please confirm

*Response required

4.2. References*

Please provide a list of three (3) client/customer references including company name, address, contact person, telephone number and length of time services provided. (Note: only list those client/customers in which a similar type of equipment/product of scope of work/service was provided.)

Company Name:

Address:

Contact Person:

Telephone:

Length of time service was provided :

Type of Service provided:

*Response required

5. PRICING PROPOSAL

TOTAL FOR SEALING AND STRIPING OF EXISTING PARKING AREA

Total of Project

Cost Sealing and Striping of Existing Parking Area 1 Total

1 Scope of Work lump sum

6. TERMS AND CONDITIONS

6.1. Contract

If a Contract is issued pursuant to a competitively procured contract between the Seller and another entity then:

1. The proposal of the successful Contractor with the written Notice of Award, and the terms, conditions and specifications contained in the request for quote will constitute the contract. The contract term will be for a one (1) year period beginning January 1, 2018. The City reserves the right to extend the contract period for two (2) additional one (1) year terms, upon mutual agreement with the successful Contractor.

2. The contract may be cancelled by either party at any time by giving a written thirty (30) day notice.

6.2. Experience

The successful contractor must include three (3) references from similar projects within the three (3) years. The City of Lake City reserves the right to request documentation at any time during the contract period.

6.3. Purchase Order

If a Purchase Order is issued pursuant to a competitively procured contract between the Seller and another entity then, except as otherwise stated herein, the terms and conditions of the competitively procured contract shall constitute the terms and conditions of the agreement between the Buyer and

Seller hereof.

6.4. Public Record

The Owner is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with

Florida’s public records law. Specifically, the Contractor shall:

1. Keep and maintain public records required by the public agency to perform the service.

2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (386) 719-5826 OR (386) 719-5756, CITYCLERK@LCFLA.COM, CITY CLERKS OFFICE, 205 N MARION AVE., LAKE CITY, FL, 32055.

6.5. Definitions

1. “BUYER” means City of Lake City as identified in the PO

2. “SELLER” means vendor that sells goods and/or services to BUYER.

6.6. Freight/Shipping

Prices stated are FOB Destination, freight prepaid and allowed, to shipping location specified on PO unless another FOB method is agreed upon in writing. Materials/supplies shall be properly packaged and marked with the PO number.

6.7. Delays/Cancellations

If delivery/completion dates cannot be met, SELLER shall inform BUYER immediately. However, such notice shall not constitute a change to the delivery/completion terms of the PO unless BUYER modifies the PO in writing. If any item is not received or if any element of the work is not completed by the date specified, BUYER, at BUYER's option and without prior notice to SELLER, may either approve a revised date or may cancel the PO and obtain such goods or work elsewhere. SELLER also shall be liable to

BUYER for compensatory damages arising from such failure to timely perform.

6.8. Inspection and Acceptance

Will be at final destination, unless otherwise specified. SELLER shall bear risk of loss until delivery and final acceptance of all items or completion of all work. No inspection or test made prior to final acceptance shall relieve SELLER from responsibility for defects or other failure to meet the requirements of this order. Rejected materials will be returned to SELLER at SELLER's risk and expense. “Final acceptance” shall occur when all items have been received, or all work has been completed, and accepted by BUYER, and BUYER has authorized final payment to SELLER.

6.9. Indemnity

SELLER shall indemnify and hold harmless the City, its officers, elected and appointed officials, employees and their agents from and against all claims, damages, losses, expenses, and liabilities arising out of the operations of SELLER pursuant to the PO specifically including, but not limited to, those caused by or arising out of a defective condition in the goods, whether patent, copyright, or latent, provided that such defect existed at the time of shipment by SELLER; the negligence of SELLER in the marketing, sale, and/or provision of the goods/ and/or services under the PO. SELLER agrees to pay all damages, costs and attorney’s fees incurred in the defense of any such claim.

6.10. Variation in Quantity

No variation in the quantity of any item purchased will be accepted unless such variation is otherwise permitted by the terms of the PO or by amendment to the PO.

6.11. Changes

No substitutions, quantity changes, price increases, etc. shall be made without a written change order to the PO.

6.12. Warranty

SELLER warrants that delivered supplies or equipment, or work performed, shall be free from all defects in material and workmanship for a period of one (1) year after acceptance and shall comply with manufacturer’s specifications. All manufacturers’ warranties shall be deemed assigned to BUYER.

6.13. Submission of a Proper Invoice

Invoices may be submitted via (1) E-mail (electronic PDF image): financeadmin@lcfla.com; (2) Mail:

Accounts Payable, 205 N. Marion Avenue, Lake City, FL 32055, or (3) Delivery: same address. Any invoice or payment request which is received by the CITY FINANCE DEPARTMENT must conform to the following requirements:

1. Complies with all terms of the PO;

2. Is an original invoice;

3. Is not under dispute;

And must contain the following information:

1. The name and address of SELLER as reflected on the PO;

2. The invoice preparation date;

3. The number of the invoice to facilitate identification;

4. The authorizing CITY PO number; if PO is issued under a master contract, also include master contract number;

5. PO line item number, including description, quantity, unit of measure, unit price and extended price of the item;

6. Terms of any prompt payment discount offered;

7. Federal Identification Number (if applicable); and

8. Payment remittance address.

6.14. Payment

Payment of invoices will be made in accordance with the Local Government Prompt Payment Act (Sec.

218.70, et seq., Florida Statutes). No C.O.D. shipments will be accepted. Inquiries concerning payment of invoices should be directed to the CITY FINANCE DEPARTMENT, telephone (386) 719-5792.

6.15. Seller's

Price will be the lowest prevailing market price and under no circumstances will the price be higher than specified herein without express authorization of the CITY.

1. All materials, drawings, or other items provided by BUYER to SELLER remain the property of

BUYER and will be returned to BUYER upon demand.

2. Any and all artwork or typeset photo ready material that has been paid for in the initial set up charge, or has been sent to SELLER for reproduction by BUYER will be returned to BUYER before final payment shall become due.

3. All containers, reels, or pallets shipped with supplies by SELLER are to remain the property of

BUYER unless otherwise agreed in writing.

6.16. Termination

The CITY may, by giving ten (10) calendar days written notice to the SELLER, terminate this order prior to the designated completion date FOR DUE CAUSE. Due cause for termination shall be, but not limited to, the best interests of the CITY, failure of the products to meet specifications, and/or for reasons of unsatisfactory service. The City may, upon giving thirty (30) calendar days written notice to SELLER, terminate the order with or without cause.

6.17. Laws

The items and/or services covered by this PO shall comply with all federal, state or local laws relative thereto. All questions of validity, interpretation or performance of any of the terms or of any rights or obligations of the parties to this agreement shall be governed by Florida law; and any action brought by either party to enforce any of the terms of the agreement shall be filed in Columbia County, Florida.

6.18. Taxes

BUYER is exempt from sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. Do not include taxes in pricing. A copy of BUYER’s Tax Exemption Certificate is available upon request.

6.19. Material Safety Data Sheets (MSDS)

Prior to shipping any chemicals or substances to the City or bringing any chemicals or substances onto

City property or a City work site, the Contractor shall provide City with copies of current Material Safety

Data Sheets (MSDS).

6.20. Assignment

SELLER may not assign any portion of the PO without prior consent.

6.21. Additional Information

The City of Lake City Procurement Department reserves the right to request any additional information needed for clarification from any Contractor for evaluation purposes.