Street_and_Alley_Ice_Slicer_Builder_-_Design_Phase:_Demolition_Plan_and_New_Steel_Structure_Design_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

RFP 1-25

STREET AND ALLEY ICE SLICER BUILDER - DESIGN PHASE:

DEMOLITION PLAN AND NEW STEEL STRUCTURE DESIGN

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: August 5, 2024

DEADLINE FOR QUESTIONS: August 21, 2024

RESPONSE DEADLINE: August 28, 2024, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #RFP 1-25 Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne

REQUEST FOR PROPOSAL

Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and

New Steel Structure Design

I. Introduction II. Request for Proposal

III. Vendor Questionnaire

Attachments:

A - RFP 1-25 REVISED

B - RFP 1-25 ATTACHMENT A – MAP AND PHOTOS

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

1. Introduction

1.1. Summary

The City of Cheyenne (“City”) is currently seeking proposals for the following work as specified:

The City of Cheyenne is currently in need of a steel structure to replace the existing ice slicer tent building for the City’s Street and Alley Facility. The existing 120’ x 80’(42’3” tall) ice slicer tent building was designed and built by Coverall nearly 20 years ago. It is currently in poor structural condition and has reached the end of its lifespan. The steel frame and fabric of the tent building will need to be removed, but the concrete foundation and stem walls will be preserved to be used for the new steel structure.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date August 5, 2024

1st Legal Advertisement August 7, 2024

2nd Legal Advertisement August 14, 2024 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

Pre-Proposal Meeting (Non-Mandatory) August 19, 2024, 9:00am

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: RFP 1-24 / Optional Pre-Proposal Meeting /

Street and Alley Ice Slicer Building Design

Time: Aug 19, 2024 09:00 AM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/83688526057?pwd=Gy

UVngTCk8PJp43a0vWo6aVZf60INw.1

Meeting ID: 836 8852 6057

Passcode: 2101

Question Submission Deadline August 21, 2024, 5:00pm

Addendum Response Deadline August 23, 2024, 5:00pm

Proposal Submission Deadline August 28, 2024, 3:00pm

Review Committee reviews proposals, and selects Firms for interviews (If necessary)

August 29, 2024

Interviews are held (If necessary), and review committee completes final selection

August 30, 2024

Professional Services Agreement finalized with successful Firm

September 3, 2024

Agenda Submission Deadline September 4, 2024

Agreement placed on City Council for

Referral

September 9, 2024

Agreement at Finance Committee September 16, 2024 https://us02web.zoom.us/j/83688526057?pwd=GyUVngTCk8PJp43a0vWo6aVZf60INw.1 https://us02web.zoom.us/j/83688526057?pwd=GyUVngTCk8PJp43a0vWo6aVZf60INw.1

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

Agreement City Council Meeting:

Agreement approved/disapproved.

September 23, 2024

Contract Execution September 24, 2024

Notice-to-proceed issued by City if

Agreement approved

September 30, 2024

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

2. Request for Proposal

Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

RFP 1-25

2.1. PRE-PROPOSAL MEETING

An OPTIONAL Zoom Pre-Proposal Meeting will be held on Monday, August 19, 2024 at 9:00 am.

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting. Topic: RFP 1-24 / Optional

Pre-Proposal Meeting / Street and Alley Ice Slicer Building Design Time: Aug 19, 2024 09:00 AM

Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83688526057?pwd=GyUVngTCk8PJp43a0vWo6aVZf60INw.1 Meeting ID:

836 8852 6057 Passcode: 2101

2.2. PROPOSAL REQUIREMENTS

To be considered, proposals must be received via the City's eProcurement Portal

Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.

2.3. TECHNICAL PROPOSAL:

Technical proposal shall be uploaded via the City's eProcurement Portal.

2.4. PRICE PROPOSAL:

Price proposals are to be submitted in accordance with the requirements of this section via the City's eProcurement Portal.

2.5. ADDENDA

Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Wednesday, August 21, 2024. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.

The City intends to respond to all questions and inquires no later than, Friday, August 23, 2024

Written inquiries shall be submitted via the City's eProcurement Portal.

Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding https://procurement.opengov.com/portal/cheyennecity

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design upon the City.

If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement

Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT

ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.

2.6. AWARD OF CONTRACT

The selected Agency shall be required to sign a professional services agreement in the form provided by the City of Cheyenne, which will incorporate this RFP and the proposal submitted by that advisor and agree to the terms and conditions therein. Any violation of professional services agreement provisions by the advisor will be cause for immediate termination.

The selected firm shall provide a Certificate of Insurance, as required in the Professional Services

Agreement.

2.7. DISCLOSURE OF PROPOSAL CONTENTS

All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the City after the proposal submittal date given in this RFP. The City assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.

Nevertheless, if a proposal contains information that the proposer does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:

The information contained on pages ______ shall not be duplicated or used in whole or in part for any purpose other than to evaluate the proposal provided. If a contract is awarded to this firm as a result of the submission of such information, the City of Cheyenne shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City of Cheyenne’s right to use the information contained herein if obtained from another source.

All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in the

Wyoming Public Records Act or as otherwise provided by law.

2.8. OMISSION OF DETAILS

No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

3. Vendor Questionnaire

3.1. Upload your Technical Proposal *

Please upload file in PDF file format.

*Response required

3.2. Upload your Cost Proposal*

Please upload file in PDF file format.

*Response required

3.3. Have you read and understood all aspects of the RFP?*

☐ Yes

☐ No

*Response required

3.4. Proposal Shelf Life *

Please confirm your proposal will be valid for at least 120 days

☐ Please confirm

*Response required

3.5. RESIDENT FIRM*

Please select if your Firm is classified as a resident firm, that is registered with the Wyoming Department of Workforce Services:

https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/

☐ Yes

☐ No

*Response required

3.6. RESIDENT CONTRACTOR CERTIFICATION

If your firm is a Resident Contractor, please upload your Certificate from the State of Wyoming

Workforce Services. If your firm is not a Resident Contractor, no upload is required.

https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/

Title: Street and Alley Ice Slicer Builder - Design Phase: Demolition Plan and New Steel Structure Design

3.7. PROPOSER INFORMATION

3.7.1. PROPOSER / FIRM NAME *

Name of Company Submitting Bid.

*Response required

3.7.2. FIRMS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

3.7.3. FIRM PHONE NUMBER*

Please provide phone number for Firm.

*Response required

3.7.4. FIRM E-MAIL ADDRESS*

Please provide e-mail address for Firm.

*Response required

3.7.5. PROPSERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.

*Response required