Streambank Stabilization and Aquatic Habitat Restoration Services.pdf

CITY OF ROCHESTER HILLS, MICHIGAN

REQUEST FOR PROPOSALS

RFP-RH-21-

PROJECT TITLE: STREAMBANK STABILIZATION AND AQUATIC HABITAT RESTORATION

SERVICES

RFP-RH-26-037

Submission Closing Date and Time:

WEDNESDAY, JULY 15, 2026 at 3:00:00 P.M. (Local Time)

For Questions regarding this solicitation, contact:

Lisa Cummins, CPPB

Procurement Manager Phone: (248)841-2537

Email: cumminsl@rochesterhills.org.

www.mitn.info mailto:cumminsl@rochesterhills.org http://www.mitn.info/

City of Rochester Hills RFP-RH-26-037 Streambank Stabilization/Habitat Restoration

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INTRODUCTION AND INSTRUCTIONS

Dated Tuesday, June 16, 2026: The City of Rochester Hills is accepting proposals from qualified and experienced contractors to provide as-needed streambank stabilization and aquatic habitat restoration services for a three (3) year term with the option to renew for two

(2) additional years under the same terms and conditions. Sealed proposals will be received by the City of Rochester Hills at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 until EXACTLY 3:00 P.M. Local Time, on WEDNESDAY, JULY 15, 2026 via electronic proposal submission ONLY at which time the names and addresses ONLY of submitting proposers will be publicly read via Zoom Teleconference.

The City of Rochester Hills officially distributes bid/proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select Departments, select Fiscal, Accounting & Purchasing, then Procurement Division then Vendor Registration click the link to the MITN website. Final proposal results will be posted on the MITN website after award.

THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.

Any deviation from the specifications must be noted on the proposal.

Please submit proposal on or before the date and time given above to:

Lisa Cummins, CPPB Procurement Manager City of Rochester Hills

1000 Rochester Hills Drive Rochester Hills, Michigan 48309

All proposals must be submitted electronically via the MITN website. Hardcopy, Faxed or Emailed proposals will not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of several individual sheets. Please name your files accordingly if more than one file is uploaded http://www.rochesterhills.org/

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The submission of a proposal hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered and the character, quantity and quality of work to be performed.

Proposals shall be in conformance with the documents. Any deviation from the specifications must be noted in the Proposal.

With a view to obtaining the most acceptable services, these specifications cover the general requirements. Recommendations from proposers are encouraged and will be reviewed and evaluated based on the best interests of the City.

This document is a Request for Proposal. Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of the service. The proposed evaluation criteria should be viewed as standards, which measure how well a Contractor’s approach meets the desired requirements and needs of the City.

PROPOSAL OPENING VIA ZOOM TELECONFERENCE

Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City Hall during this time and it is possible that City buildings may not be open to the public at the time of the opening.

You are invited to a Zoom webinar.

When: July 15, 2026 03:00 PM Eastern Time (US and Canada) Topic: RFP-RH-26-037 Streambank Stabilization Services

Please click the link below to join the webinar:

https://us02web.zoom.us/j/83210756397

Webinar ID: 832 1075 6397

PROJECT OVERVIEW

The City of Rochester Hills (hereinafter referred to as The City) desires to acquire streambank stabilization and aquatic habitat restoration services for three (3) years with a two (2) year renewal option based upon a mutual agreement between the City and the Contractor.

The purpose of this document is to ultimately select the services of a professional firm to provide the City of Rochester Hills streambank stabilization and aquatic habitat restoration services on an as-needed basis through design-build methods, when and if designs are needed. The City of Rochester Hills Natural Resources Division has provided specifications and requirements which will assist in the procurement of the highest quality services possible to meet the requirements and needs of the City.

https://us02web.zoom.us/j/82725214894

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This document is a Request for Proposal. It differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of the service, of which qualifications, experience, capacity, methodology and philosophy, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards which measure how well a vendor’s approach meets the desired requirements and needs of the City. Those criteria that will be used and considered in evaluation for award are set forth in this document. The City will thoroughly review all proposals received. The City will also utilize its best judgment when determining whether to schedule meetings with shortlisted proposers, after receipt of all proposals. Meetings with shortlisted proposers will provide additional information and criteria upon which the City will base its selection decision. A purchase order/contract will be awarded to a qualified vendor submitting the best proposal. The City of Rochester Hills reserves the right to select, and subsequently recommend for award, the proposed service which best meets its required needs, quality levels and budget constraints.

All information requested herein shall be submitted with the Request for Proposals (RFP);

failure to do so may result in rejection of the RFP as non-responsive and/or incomplete.

SCOPE OF WORK

Intent and Project Scale (On-Call Design-Build Framework) The City of Rochester Hills is accepting proposals from qualified, experienced environmental engineering and ecological restoration firms to provide integrated design, permitting, and construction services on an as-needed basis.

The primary objective of this contract is to utilize a streamlined Design-Build method to address localized, minor-to-moderate streambank erosion, lateral bank migration, and habitat degradation. This contract is explicitly intended for maintenance-level and adaptive restoration projects that do not justify the timeline or financial overhead of a traditional Design-Bid-Build procurement.

To qualify for a Task Order under this contract, projects will generally be constrained by the following characteristics:

• Typically limited to localized reaches of failed bank segments under 300 linear feet in length.

• Projects that do not require watershed-wide Hydrologic and Hydraulic (H&H) modeling, complex structural retaining walls, or utility relocations. Designs will focus on field-adaptable, nature-based stabilization standard details.

• Projects that qualify for streamlined environmental permitting, such as Michigan EGLE Part 301 (Inland Lakes and Streams) Minor Project categories or expedited Joint Permit Applications.

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Target Areas and Methodology The primary target areas include degraded segments along the Clinton River mainstream and its local tributaries, situated within city-owned properties. The selected vendor will deploy natural-channel design elements, bioengineering (soft-engineering) techniques to mitigate severe accelerated erosion, improve dynamic equilibrium, reduce sediment loading, and enhance aquatic habitats.

Urban stormwater runoff has accelerated lateral bank migration, resulting in property loss, canopy loss through tree-fall, and the degradation of downstream fish spawning substrates.

This project aligns with the City's Master Plan goals to balance recreational green space infrastructure with watershed preservation.

In 2027, the City will be putting together a Clinton River Plan that will identify and prioritize locations on the river that need to be addressed for erosion and stabilization concerns. The City anticipates that localized sites identified in this upcoming plan will be directly appropriate to execute via the streamlined Design-Build contract established herein.

Construction Phase Authorization For each assigned site, the Contractor shall submit a preliminary design sketch, proposed material layout, and a binding, maximum cost-construction quote based on the RFP Fee Schedule. The City retains absolute discretion to cancel or re-scope the project after the design/permitting phase is completed. Issuance of a task order for design and permitting services does not legally obligate the City to authorize the construction phase of that specific project with the selected Contractor. The City reserves the right to take completed designs and competitively bid the construction phase separately if it is deemed in the City’s best interest to do so.

Proposers will be responsible for fully understanding the scope of the work specified and to judge for themselves what is needed to accomplish the work to be done. The submission of a proposal hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed.

Work will be performed by the selected Contractor on an as needed basis. Services will be provided on a per project basis and will be scheduled per the direction of the City of Rochester Hills’ designated representatives. The contractor will provide a cost proposal for each project as requested by the City and will proceed with work upon approval by the City’s designated representative. The selected contractor must provide all labor, materials, equipment, and technical oversight necessary to execute projects. Projects may include, but is not limited to, the following items:

• Evaluate and develop project designs to address objectives

• Prepare and secure required permitting to complete projects

• Bank Reshaping & Slope Modification

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• Toe Protection; utilizing materials such as stone, secured logs, and root wads.

• Soil Stabilization; utilizing material such as biodegradable coconut coir fabric

• Bioengineered Layering and plantings; such as Integrating live branch packings and live stakes consisting of native, site-adapted species.

• Installation of Instream Habitat Features

• Riparian Buffer Establishment and planting.

The initial contract term is estimated to begin October 1, 2026 and end September 30, 2029, unless otherwise extended by mutual agreement between the Contractor and the City for an additional two (2) years. The Contractor shall be notified by the City of its desire to extend the contract period prior to the expiration of the contract period. The Contractor’s services are generally needed on a regular basis December through March each year and on an as-needed basis throughout the remainder of the contract period as needed.

Proposals shall be in conformance with and subject to instructions to proposers. Proposers must furnish references and demonstrate to the City’s satisfaction their ability to provide the services specified.

The City reserves the right to perform work in-house or to assign specific projects on a separate competitive or negotiated basis to the selected firm(s) or other firms currently working on existing City projects.

GENERAL SPECIFICATIONS

Stabilization, Bioengineering, and Habitat Implementation

• Design and execute soft-engineering and bioengineered streambank stabilization techniques to address accelerated lateral erosion and bank failure.

• Implement aquatic habitat improvements, including the strategic placement and long-term management of large woody debris structures, root wads, rock vanes, and cross-vanes.

• Perform selective grading and slope modifications to transition failing, vertical banks into stable, naturalized flood-stage benches.

• Restore riparian buffer zones using native plantings, live stakes, live fascines, and heavy-duty, 100% biodegradable coir erosion-control fabrics.

Regulatory Compliance and Permitting

• Identify critical design constraints, pedestrian accessibility issues, and upstream/downstream regulatory variables across project sites.

• Prepare, submit, and acquire all required environmental permits, including Michigan

Department of Environment, Great Lakes, and Energy (EGLE) Part 301 (Inland Lakes and Streams) and Part 303 (Wetlands) joint permit applications.

• Maintain absolute compliance with local Soil Erosion and Sedimentation Control (SESC) rules, state environmental mandates, and federal code requirements.

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Subsurface Utility Verification

• The Contractor shall accept sole responsibility for utility verification and conflict management at all designated task order sites. Prior to any subsurface disturbance, mechanical grading, or bank reshaping, the Contractor must contact MISS DIG in accordance with Michigan Public Act 174. The Contractor shall design and execute stabilization measures to avoid impacts to existing stormwater infrastructure, utility easements, and public/private outfalls unless explicitly authorized by the City.

Materials All structural rock, boulder, topsoil, and granular backfill material brought on-site by the Contractor must be clean, inert, free of trash, and sourced from a verified, un-contaminated upland location. Earthen fill and topsoil materials must be free of noxious weed roots, terrestrial invasive reproductive fragments, and chemical contaminants. The City reserves the right to request material origin certifications or analytical testing data prior to delivery on city premises.

Site Safety and Decontamination Protocols

• All operations must comply with local, State, and Federal laws, alongside strict OSHA and MIOSHA guidelines.

• To prevent the spread of aquatic nuisances and terrestrial invasive species across the localized watersheds, the contractor accepts full responsibility for thoroughly cleaning and decontaminating all tools, boots, and heavy machinery prior to arriving at and upon departing from any city work site.

Structural and Vegetation Warranty

• The Contractor shall provide a minimum one-year full labor and material warranty on all structural workmanship and hard-stabilization installations (e.g., toe stone, root wads, log structures)) starting from the date of final City acceptance of an individual task order. Additionally, all bioengineered elements, specifically live stakes, bare-root plugs, and riparian native plantings, shall carry a one-year vegetative survival warranty guaranteeing a minimum 85% survival rate. The Contractor shall be responsible for a single, mandatory post-construction inspection with City personnel one year after project completion to evaluate performance and execute any necessary warranty replacements at no additional cost to the City.

Use of City Premises

• Contractors must report to the City's representative each day work is performed on-site.

• Personnel must confine equipment, materials storage, and staging operations strictly to the boundaries defined by local laws, permits, or city directions.

SELECTION PROCESS

This document is a Request for Proposals (RFP); it differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid meeting firm specifications for the lowest price. As such, with an RFP, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria

8 | P a g e formulated around the most important features of the services and price may not be the determinative factor in the issuance of a contract or award. The City will review all proposals received and will utilize its best judgment in awarding a contract/purchase order to a qualified proposer. The City of Rochester Hills reserves the right to select, and subsequently recommend for award, the proposed services which best meets its required needs, quality levels and budget constraints.

The City of Rochester Hills reserves the right to interview any number of qualifying firms as part of the evaluation process. The decision of which firm(s) to contact, if any, will be based on the evaluation criteria set forth herein, as determined in the evaluation process. Meetings with shortlisted proposers will provide additional information and criteria upon which the City will base its selection decision.

The City of Rochester Hills is not required to accept the lowest proposal in all or in part. The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of the services, of which qualifications, experience, comparable projects, methodology, turnaround time or capacity, may be overriding factors. The proposal evaluation criteria should be viewed as standards, which measure how well a vendor’s approach meets the desired requirements and needs of the City.

Proposals will be evaluated and ranked. The City of Rochester Hills reserves the right to reject any and all proposals, to make an award based directly on the proposals or to negotiate further with one or more firms. The proposer selected for the award will be chosen on the basis of the apparent greatest benefit to the City, including, but not limited to:

1. Experience/Qualifications - 20% Proposing on this contract shall be limited to individuals, partnerships and corporations actively engaged in the field of aquatic restoration and streambank stabilization. Proposers shall demonstrate competence, experience and financial capability to carry out the terms of the contract.

2. Capacity – 20% The Service Company should clearly identify all available resources within the company and equipment available. Proposers should clearly identify all work that will be subcontracted to others. Provide the number of full-time and part-time employees.

3. Service – 20% Proposers shall demonstrate their ability to service the City within the appropriate time necessary to ensure services are completed on a timely basis. Provide the company’s method of approach or work plan summary to meet the City’s needs for the scope of work specified.

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4. References – 20% Provide a list of comparable projects that have been successfully completed. Include municipal related work as well as private sector references.

5. Cost – 20% Cost proposals per Proposal Form. Fee schedule shall include pricing for all services that may be incurred.

GENERAL CONDITIONS

1. All correspondence or inquiries from interested firms regarding this proposal shall be directed to the attention of Lisa Cummins, NIGP-CPP, CPPB, Procurement Manager, City of Rochester Hills, 1000 Rochester Hills Drive, Rochester Hills, MI 48309, 248.841.2537, cumminsl@rochesterhills.org. All inquiries shall be made by Friday, June 26, 2026 at 11:00 a.m., in order that a written response in the form of an addendum can be processed before the proposals are opened. Inquiries received after that date will not be considered.

2. Only those persons designated above are authorized to seek additional information from prospective firms regarding their proposals. Correspondence or inquires made directly to firms regarding their proposals from other persons are to be directed to the employee designated above for appropriate review and response.

3. No proposal will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.

4. The City of Rochester Hills officially distributes proposal documents from the

Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on Departments, Fiscal, Accounting & Purchasing, Procurement Division, Bid Opportunities and link to MITN website.

5. Final proposal results will be posted on the MITN website after award.

6. No proposal will be allowed to be withdrawn after it has been deposited with the City of Rochester Hills, except as provided by law.

7. All costs incurred in the preparation and presentation of this proposal, in any way whatsoever, shall be wholly absorbed by the prospective firm. All supporting documentation shall become the property of the City of Rochester Hills unless requested otherwise at the time of submission. Michigan FOIA requires the mailto:scullyd@rochesterhills.org http://www.rochesterhills.org/

10 | P a g e disclosure, upon request, of all public records that are not exempt from disclosure under Section 13 of the Act, which are subject to disclosure under the Act. Therefore, confidentially of information submitted in response to this Request for Proposals is not assured.

8. The City of Rochester Hills reserves the right to reject any and all proposals, to waive any informality in the proposal received and to accept any proposal or part thereof, which it shall deem to be most favorable to the interests of the City of Rochester Hills.

9. Any deviation from the scope of work must be noted in the proposal.

10. The City of Rochester Hills reserves the right to terminate the contract without penalty upon 30 days written notice due to poor performance or for reasons deemed to be in its best interest. A designated representative of the City of Rochester Hills will be solely responsible for determining acceptable performance levels. His/her decision will be deemed in the City of Rochester Hills’ best interest and will be final. The City of Rochester Hills reserves the right to re-award the contract to the second most qualified proposal, re-bid the contract or do whatever is deemed to be in its best interest.

11. The successful proposer must furnish documentation complying with State of

Michigan and Federal laws relating to discrimination under Equal Employment Opportunity (EEO).

12. The City of Rochester Hills is exempt from all sales, excise and transportation taxes.

13. The selected proposer shall comply with all Federal, State and local’s laws, ordinance, policies and regulations required for this project.

14. All names of proposers will be read at the date and time specified. All proposals shall be in accordance with the Purchasing Ordinances of the City of Rochester Hills and the requirements of this notice to be deemed “responsive.”

15. The City of Rochester Hills reserves the right to negotiate separately with any proposer when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counter-offer on the part of the City.

16. The successful proposer shall, within 15 calendar days of mailing of written notice of selection as the successful proposer, enter into contract with the City for the performance of work awarded him and shall simultaneously provide the appropriate certificate of insurance required hereunder.

17. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the City and shall be

11 | P a g e made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement.

18. It shall be the proposer’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the contract and all proposers shall be bound by such changes or addenda.

19. The City of Rochester Hills reserves the right to waive any informalities, or immaterial omissions or defects not involving price, time or changes in the work and to reject any or all proposals, if to do so is deemed in the best interest of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Proposer to whom it is proposed to make such award. Any contract awarded to a person or company who is discovered to have been in default or disqualified at the time of the awarding of the contract shall be voidable at the discretion of the Mayor of the City of Rochester Hills.

20. All work shall meet with the approval of the Director of Parks and Natural Resources or his authorized representative, as conforming to the provisions and requirements of this contract.

21. All items in this proposal must be completed with a response. Proposers not responding to any of the specifications or questions may be classified as unresponsive. The response must follow the format outlined in this proposal.

Supplemental information may be attached.

INELIGIBILITY OF IRAN LINKED BUSINESSES

Under 2012, PA517, an Iran linked business, as defined therein, is not eligible to contract with the City and shall not submit a proposal.

FORCE MAJEURE

Neither party to this contract shall be held responsible for delay or default caused by fire, riot, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions, acts of God and/or war, national emergency making performance temporarily impossible or illegal, strikes and labor disputes, or the combined actions of workers in no way chargeable to the Contractor’s control, fires, floods, freight embargoes or adverse weather conditions of unusual severity and excessive duration for the time of year, which is beyond that party’s reasonable control. The City of Rochester Hills may terminate this contract after determining such a delay or default will reasonably prevent successful performance of the contract.

COVID-19 MANAGEMENT ADHERENCE

As a result of the COVID-19 pandemic, in the event of the issuance of any order by federal, state or local health authorities, which requires the suspension of any, or all activities for any time period, all Vendors are hereby on notice that in the event that certain types of events or projects, including but not limited to the Project set forth in this Request for Proposals, are at

12 | P a g e any time determined by the City or other governmental authorities, to be required to be suspended, for the safety, health and welfare of the public, or to be in accordance with any applicable order, this event/project may be delayed, terminated, or cancelled, as set forth under the FORCE MAJEURE CLAUSE of this Agreement. The City shall not be responsible for additional costs, or any costs related to the delay, termination, or cancellation of the project.

HOLD HARMLESS

To the fullest extent permitted by law, Vendor agrees to defend, pay in behalf of, indemnify and hold harmless the City of Rochester Hills, its elected and appointed officials, employees and volunteers and others working in behalf of the City of Rochester Hills against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City of Rochester Hills, its elected and appointed officials, employees, volunteers or others working in behalf of the City of Rochester Hills by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract.

INSURANCE REQUIREMENTS

The vendor shall not commence work until he has obtained and delivered to the City of Rochester Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and licensed and admitted to do business in the State of Michigan. Certificate of Insurance and required endorsements shall be sent electronically to the City of Rochester Hills to the attention of the purchasing division at the following email address: purchasing@rochesterhills.org.

A new certificate of insurance shall be provided to the City each year at the time of policy renewal. Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

mailto:purchasingdept@rochesterhills.org

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3. Workers’ Compensation Insurance: The Contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

4. Professional Liability: Errors and Omissions on a “Claims Made Basis” of not less than

$2,000,000. *Professional Liability Insurance requirements may be satisfied by a licensed design or engineering subcontractor performing the permitting and design layout services on behalf of the primary Contractor. Proof of the subcontractor’s professional coverage must be submitted to the City prior to individual Task Order authorization.

5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional Insureds: the City of Rochester Hills, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof.

This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess.”

6. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named to the left.”

7. Proof of Insurance Coverage: The Contractor shall provide the City of Rochester Hills, at the time that the contracts are returned by him/her for execution, a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or certified copies of all policies mentioned above shall be furnished, if so requested.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates and endorsements to the City of Rochester Hills at least ten (10) days prior to the expiration date.

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PROPOSER QUESTIONNAIRE

Date:

Firm Name:

Address:

City/State/Zip Code:

Telephone Number:

Fax Number:

Contact Person:

Contact Person Email:

Firm Established:

Years in Business:

Type of Organization: (Circle One)

a. Individual

b. Partnership

c. Corporation

d. Joint Venture

e. Other

How many years has your firm actively operated as a self-performing ecological restoration/streambank stabilization contractor (excluding subcontracted years)?

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Over the past three (3) years, what percentage of your firm’s annual revenue came from self-performing physical, in-stream/streambank construction services versus office-bound consulting engineering work?

Physical Construction/Installation

Office Consulting/Engineering/Modeling

Provide the names and brief field backgrounds of the actual personnel who will be assigned to Rochester Hill projects for the following critical on-site roles:

Lead Excavator/Operator (must demonstrate experience placing large logs/boulders in moving water environments):

Field Construction Foreman (On-site Daily):

To ensure a “boots on the ground” delivery, What specific percentage of the physical site work (Grading, stone placement, bioengineered installations) will be executed directly by your firm’s full-time field staff?

________________% Self-Performed

If the City issues multiple concurrent emergency task orders during the peak winter working window (December through March), how many active, fully equipped field crews can your firm simultaneously deploy to separate Rochester Hills sites?

________________Active Crews Available

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Briefly describe the specific equipment, cleaning solutions, and field procedures your crew uses daily to satisfy the RFP’s strict invasive species decontamination mandate before moving heavy machinery between watersheds.

Describe your firm's specific familiarity with navigating Michigan EGLE Part 301 (Inland Lakes and Streams) permitting. Have any permits submitted by your firm in the last 3 years been denied or severely delayed due to design non-compliance? If yes, briefly explain.

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Provide three (3) references for design-build streambank stabilization or habitat restoration projects completed by your firm within the last four (4) years that closely match the scale of this contract (e.g., localized reach, soft-engineering focus, under 500 linear feet).

Project 1 Name & Location:

Linear Feet Stabilized and Techniques Used (e.g., toe stone, live stakes, etc.)

Client Contact Person/Phone/Email

Project 2 Name & Location:

Project 3 Name & Location:

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Describe your methodology for completing a typical design-build streambank stabilization project that the City is looking to address through this contract.

What are your billing procedures?

State any exceptions or alternatives to this Request for Proposals.

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COST PROPOSAL FORM

Instructions to Proposer:

Proposer is to provide rates for professional services, labor, equipment, supplies, etc. to perform all needed services as it relates to providing related services for natural features stewardship program services. Fees not identified will not be paid as part of the contract.

Please attach additional sheets if necessary.

Contractor shall provide to the City a timeline and cost proposal prior to the commencement of each assignment (project), based on the rates proposed.

Labor Category (List) Rate Unit of Measure

(per hour, day, etc.)

Design / Engineering $ Per Hour Permitting $ Per Hour Field Construction Foreperson $ Per Hour Equipment Operator/Restoration Laborer $ Per Hour Ecologist/Botanist/Wetland Specialist $ Per Hour As-Built/GIS/Survey Technician $ Per Hour Other:

Equipment Description (Includes Operator, Fuel, and Delivery unless noted)

Rate Unit of Measure (per hour, day, etc.)

Mini-Excavator (Under 10,000 lbs., rubber tracks, low ground pressure)

$ Per Hour

Standard Excavator (15,000-30,000 lbs., ideal for log/boulder placement)

$ Per Hour

Track Skid Steer/Compact Track Loader (CTL) (Low ground pressure)

$ Per Hour

Compact Utility Tractor/ATV/UTV (For site hauling and seeding)

$ Per Hour

Hand-Operated Mechanized Tools (Chainsaws, motorized augers, brush cutters)

$ Per Day

Turbidity Curtain/Silt Curtain (Standard 50-ft section deployment)

$ Per Day

Water Pump/Dewatering Equipment (3-inch or 4-inch trash pump with hoses)

$ Per Day

Contractor-Owned Vehicle/Support Truck $ Per Hour Third-Party Equipment Rental Markup % Percent Over Cost Materials (List) Rate Unit of Measure

(per hour, day, etc.)

Submergent wetland plants (2") $ Per Plug/Plant Emergent wetland plugs (2") $ Per Plug/Plant Container shrubs (3 gallon) $ Per Container Wetland Seed Mix $ Per Pound Stabilization Seed Mix (Native) $ Per Pound

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Materials (List) Continued Rate Unit of Measure (per hour, day, etc.)

Native Riparian Seed Mix (Deep-rooting) $ Per Pound Cover crop $ Per Pound Live stakes - 3' $ Each Live Willow/Dogwood Fascines (Pre-bundled wattles) $ Per Linear Foot Erosion control matting - 900 coir $ Per Square Yard Erosion control matting - 700 coir $ Per Square Yard Erosion control matting - SC-150-BN $ Per Square Yard Erosion control matting - S-75-BN $ Per Square Yard Bio D block - 12" x 9.8' $ Each Coir log - 7lb 12" x 10' $ Each Coir log - 9lb 12" x 10’ $ Each Wooden stakes - 18" wedge $ Per Box of 500 Wooden stakes – 3” $ Each Wooden eco stakes - 6" $ Per Box of 500 Sod staples – 6” $ Per Box of 1,000 Duck-Bill Anchors $ Each Top Soil $ Per Cubic Yard Boulders (12-24”) $ Per Ton Cobble/Rock $ Per Ton Root Wads (contractor provided) $ Each Woody Material (contractor provided) $ Per Linear Foot Other items not listed (Subcontracted Services, Materials, Equipment, etc.)

Rate Unit of Measure (per hour, day, etc.)

Mobilization $ Per Task Order/Project Assignment

Other (Describe):

*Note on Site-Sourced Materials: If root wads, woody debris, or logs are harvested directly from the project site or from City-owned property during clearing operations, no material fee shall be charged to the City. The City will only pay the hourly labor/equipment rates for the harvesting and placement of those onsite materials.

Additional Administrative Overhead for subcontracted services _____________%

Contract Escalation for Renewal Options:

Contract Pricing will remain firm for the initial three (3) year contract term. Proposer shall specify the maximum percentage of price increase (if any) to be applied to all labor categories, 21 | P a g e equipment rates, and material items for the optional renewal periods. Escalation percentages shall apply to both contractor rates and any administrative overhead for subcontracted services. If no increase is proposed, enter 0%.

• Option Year 1 (Contract Year 4 Renewal): ___________ % maximum increase over initial contract pricing.

• Option Year 2 (Contract Year 5 Renewal): ___________ % maximum increase over Option Year 1 contract pricing.

Does your company accept MasterCard for payment without any additional fees?

_____ Yes _____ No

Payment Method- Please select company’s desired payment method:

_____ Check – Net 30 days from date and acceptance of invoice

_____ ACH – 30 days from receipt and acceptance of invoice

_____ Credit Card – 20 days from receipt of invoice

The undersigned hereby declares that he/she has carefully examined the general conditions and specifications and will provide on-call/as-needed streambank stabilization and aquatic habitat restoration services for the price set forth in this proposal. Any changes to the specifications and its impact on the final cost will be discussed and mutually agreed upon before the delivery of the product.

It is understood that all proposal prices shall remain in effect for at least ninety (90) days from the date of the proposal opening to allow for the award of the proposal and that, if chosen the successful vendor, the prices will remain firm through the term of the contract.

This proposal is genuine and not collusive or sham and that the proposer has not in any manner, directly or indirectly, agreed or colluded with any other firm or association to submit a sham proposal or to refrain from proposing or in any way fix this proposal or that of any other proposer or to secure any advantage against the City of Rochester Hills.

The proposer in submitting this proposal agrees that the proposer shall include in their resume any and all information pertinent to aiding the City in determining the abilities of the proposer.

Proposer shall submit, along with their proposal a list of their equipment for City inspection.

Proposer shall execute a contract awarded on the basis of this proposal within ten (10) days after being notified to proceed with work.

Representative’s Name: _______________________________ Title: ______________________________________________

Signature: __________________________________________

Dated: _____________________________________________

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SAMPLE AGREEMENT FOR ON-CALL/AS-NEEDED STREAMBANK STABLIZATION AND AQUATIC

HABITAT RESTORATION SERVICES

This agreement is made this _________ day of ____________________, 2026, by and between the City of Rochester Hills, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309, hereinafter called the “City” and ______________________, hereinafter called the “Contractor.”

NOW, THEREFORE, the Contractor and the City for the consideration hereinafter named, agree as follows:

Section 1 – Services/Compensation The Contractor agrees to provide On-Call/As-Needed Streambank Stabilization and Aquatic Habitat Restoration Services, in accordance with the City’s Request for Proposals dated _____________ and Contractor’s proposal dated ________________, hereby incorporated by reference.

The City, in consideration of the performance of this agreement for On-Call/As-Needed Streambank Stabilization and Aquatic Habitat Restoration Services, agrees to pay Contractor in accordance with the City’s Request for Proposal documents dated ___________ and Contractors Proposal dated _______________.

The Contractor will represent that all services will be performed in accordance with generally acceptable professional standards and further represent that the advice and consultation provided will be within its authority and capacity as a professional. The firm will comply with the regulations, laws, ordinances and requirements of all levels of government applicable to the services provided.

Section 2 – Scope of Services The Contractor shall perform on-call integrated design, permitting, bioengineered streambank stabilization, and aquatic habitat restoration services as authorized by individual, written, city-issued Task Orders.

Performance of this contract shall commence immediately upon execution by both parties, and performance of the work shall be completed according to the timing set forth in the City’s Request for Proposal. The timing for performance of any such work may be extended for additional specified periods of time, if allowed in writing by the City in its sole discretion.

Section 3 – Contract The contract will begin at the time of execution and continue through project completion.

The City’s acceptance of a proposal and approval of the award of a contract shall not constitute a formed contract, and the acceptance of a proposal and award of a contract shall be contingent and conditioned upon the parties’ entry into and execution of a written agreement acceptable to the City.

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Section 4 – Payment Terms Compensation for services provided under this Agreement shall be authorized exclusively on a per-project, written Task Order basis. The City shall compensate the Contractor for verified progress on a monthly basis utilizing the firm hourly rates and material unit prices established in the Contractor’s accepted Cost Proposal Form.

• For any single assigned Task Order, progressive monthly billings may not exceed eighty (80%) of that specific Task Order’s total authorized maximum-not-to-exceed value.

• The City shall hold back twenty percent (20%) of each authorized Task Order value as performance retainage. This remaining 20% retaining balance shall be processed as a lump-sum final payment only after all physical site construction, grading, bioengineered plantings, and stabilization deliverables are completely executed, inspected, and accepted by the City’s designated Project Manager.

No progressive or final payment shall be disbursed until the Contractor submits a detailed invoice and corresponding project progress report approved by the City’s Project Manager.

Payment will be remitted Net 30 days from receipt and authorization of a valid monthly invoice containing:

1. Specific Task Order tracking identity, project name, location.

2. An itemized breakdown of actual labor category hours, equipment runtime, and material units deployed matching the contract fee schedule.

3. Total cumulative amounts billed to date and the remaining unexpended balance on the active Task Order.

Section 5 – Compliance with All Laws and Regulations In the provision of the services described herein, the Contractor agrees to comply with all applicable Federal, State and local laws and applicable regulations.

Section 6 – Independent Contractor The Contractor shall perform duties as an independent contractor and in an independent manner without supervision and control by the City. The Contractor shall not be deemed to be an employee of the City for purposes of payroll deductions, withholding tax, social security, workers’ compensation, unemployment compensation, disability benefits, vacations, fringe benefits or any other purpose. In the performance of duties, the Contractor shall supply and operate their own vehicle.

Section 7 – Ownership of Documents Ownership of all data, materials and documentation originated and prepared for the City pursuant to this contract shall belong exclusively to the City upon payment of all amounts properly due to the Contractor. The Contractor retains ownership of all processes, systems and methodologies, including any applicable software and computer programs, used by it in the performance of its services.

Contractor may use the materials prepared for the City as promotion and marketing pieces in pursuit of work for others, provided prior written approval is obtained from the City.

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Section 8 – Insurance The vendor shall not commence work until he has obtained and delivered to the City of Rochester Hills the certificate of insurance required under this paragraph. All insurance carriers must be acceptable to the City and licensed and admitted to do business in the State of Michigan. Certificate of Insurance and required endorsements shall be sent electronically to the City of Rochester Hills to the attention of the purchasing division at the following email address: purchasing@rochesterhills.org.

A new certificate of insurance shall be provided to the City each year at the time of policy renewal. Failure of the Vendor to maintain the required insurance shall be grounds for contract cancellation.

1. Commercial General Liability Insurance: The Vendor shall procure and maintain during the life of the blanket purchase order/contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

(A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable.

2. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

3. Umbrella Liability Insurance: The Vendor shall procure and maintain during the life of this contract Umbrella Liability Insurance with limits of liability of not less than $1,000,000 per occurrence.

4. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including employers’ liability coverage, in accordance with all applicable statutes of the State of Michigan.

5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating: “It is understood and agreed that the following shall be Additional Insureds: the City of Rochester Hills, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members,…