Straddle Carrier Sole Source Justification FAR 12.102(a)_Redacted.pdf
PDF 68 KB Posted
- Solicitation number
- SP451024P0028P00005
- Issued by
-
Defense Logistics Agency
About this file
This is a Memorandum for the Record documenting a sole source contract justification for equipment lease continuation.
The Defense Logistics Agency (DLA) Disposition Services seeks to extend the lease of two COMBILIFT SC-3 70,000-pound capacity electric straddle carriers for three months at Ft. Riley and Richmond facilities. The current lease under contract SP4510-25-P0028 with Gregory Poole Equipment expires June 1, 2026, and DLA requires continuous heavy lift capability at both locations. The extension is justified as a sole source procurement under FAR 12.102(a) based on urgent operational need and lack of alternative solutions within the required timeframe. The contract type is firm-fixed-price, and the estimated cost is redacted in the document.
The justification emphasizes that the straddle carrier is the only functioning heavy lift asset at both Ft. Riley and Richmond. Ft. Riley utilizes the equipment extensively with an average of nine lifts weekly and 80 hours of operation over five months, nearly double the fleet average. Richmond's container handler is down for repairs with a 90-day lead time, and the facility has a mission requiring heavy lift capability within three months. Alternative solutions are impractical: new straddle carriers have 230-day lead times through GSA Advantage, and transferring a DLA-owned container handler would require 5-6 months for disassembly, reassembly, and transportation. Loss of heavy lift capability would prevent property acceptance for reutilization, transfer, and disposal, directly impacting military operations and the Army's Equipment Redistribution and Divestiture Site program. The three-month extension is identified as the only viable option to maintain operational continuity without mission impact.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Memorandum for the Record
May 22, 2026
Subject: COMBILIFT SC-3 70,000lbs Capacity Electric Straddle Carrier
In accordance with FAR 12.102(a) (41 U.S.C. 1901), I have determined that there is only one responsible source, and no other suppliers or services will satisfy the agency’s urgent requirement.
Description of Action: Defense Logistics Agency (DLA) — Disposition Services proposes to enter a contract on a basis of other than full and open competition for the lease continuation of
(2) COMBILIFT SC-3 70,000lbs Capacity Electric Straddle Carrier to support operations at DLA Disposition Services Ft. Riley and Richmond. The three-month lease extension has an estimated cost of . The straddle carrier is currently being leased under contract SP4510-25-P- 0028 with Gregory Poole Equipment. DLA Disposition Services has an urgent need to maintain heavy lift capability at this location. The current contract will be extended for three months to maintain heavy lift capability. The contract is a firm-fixed-price contract under FAR 12.102(a) (41 U.S.C. 1901).
Description of Supplies / Services: The 3-month lease extension of (2) straddle carriers that are currently being leased at Ft. Riley and Richmond.
Reason forAuthority Cited: In accordance with FAR 12.102(a) (41 U.S.C. 1901), there is only one source that can provide the equipment, 70,000lbs straddle carrier, configured for Disposition Services operations within the required timeframe to maintain heavy lift capability at Ft. Riley and Richmond.
DLA Disposition Services is currently leasing a COMBILIFT SC-3 70,000lbs Capacity Electric Straddle Carrier at Ft. Riley. The straddle carries are configured specifically for the configuration of property that DLA Disposition Services receives. The lease is ending on June 1, 2026, the heavy lift capability provided by this piece of equipment has been deemed critical to operations, an additional 3-months in the lease period is required.
The straddle carrier is the only heavy lift asset at Ft. Riley. The site reports an average of nine (9) lifts per week with the straddle carrier and has put 80 hours of use over the last roughly 5 months. This asset has almost twice as many hours operated per month than the average heavy list asset in Disposition Services fleet. This is a critical asset at the site. Failure to maintain heavy lift capability at this site will leave DLA unable to unload or load customer conveyance, move container boxes, lift unbalanced loads and large military vehicles, impacting the overall DLA mission of the reutilization of excess property.
During the lease period, Ft. Riley’s 50k forklift for heavy lift reached the end of its economic life and was removed from the base. The machine was deemed uneconomically feasible to repair due to excessive maintenance costs. New straddle carriers purchased or leased that are configured for Disposition Services operations have a long lead time. The straddle carries that is being leased took 12 months to be delivered from the manufacture. The estimated lead time on a straddle carrier on GSA Advantage is 230 days. There would be a grave operational impact should DLA Disposition Service lose heavy lift capability for 7 to 12 months.
Similarly, the leased straddle carrier at Richmond is also currently the only functioning heavy lift at the site. Richmond has a container handlei; but that unit is currently down for repairs. The repair part needed has a long lead-time and is expected to be delivered in 90 days. Richmond has a mission that will occur within the next three months that will require heavy lift as property is transferred to the site for disposition. Loss of heavy lift capability will have a direct mission impact with the inability to offload heavy equipment.
Without heavy lift capability Ft. Riley and Richmond will not be able to unload property being turned in for Reutilization, Transfer, Disposal (RTD). This would have a serious impact on the Military Services, including the Army’s Equipment Redistribution and Divestiture Site (ERDS) program. Property will either not be able to be accepted, or a significant property backlog could accumulate, leaving property unidentified and off-record, resulting in a greater likelihood that pilferable and sensitive property would be unsecured. Property in backlog would not be available for screening and potential reutilization back to the Military Services. End of life equipment would be delayed in the final disposition of disposal under sales contracts, which would disrupt scrap sales payment to DLA.
The DLA equipment team stated that the only other asset capable of performing the heavy lift function is a container handler. Even if they were to transfer a container handler, the unit would require disassembly, reassembly, and transportation. The estimated lead time to transfer a DLA Disposition Services owned container handler is 5 to 6 months.
Given the urgency, extending the current lease by three months is the only option for the Government to maintain operations at both locations with no mission impact.
WONCH.MATFHE
W.NORMAN.1 268
Date: 20260526 I 2:SZaO 800847
Matthew Wonch Contracting Officer
File details come from the government source that posted it. Updated .