Stormwater_Treatment_Units_-_Inspection_and_Maintenance_(Addendum_#1_Revision).pdf

County of Orange, John Wayne Airport

Invitation for Bid for Stormwater Treatment Units - Inspection and Maintenance

IFB # 280-2992403-CP

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

John Wayne Airport

PROCUREMENT SERVICES

3160 Airway Avenue

Costa Mesa, CA

92626

Date: Wednesday, June 3, 2026

INVITATION FOR BIDS

FOR: STORMWATER TREATMENT UNITS - INSPECTION AND MAINTENANCE

BID MUST BE RECEIVED BEFORE:

June 24, 2026 / 4:00 pm

IFB # 280-2992403-CP

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Federal Aviation Administration (FAA) Requirements

4. Protest Procedures

5. Scope of Work

6. OCLSB and DVBE Preference Policies Certification Requirements

7. Electronic Fund Transfer (EFT)

8. Pricing

9. Vendor Responses

Attachments:

A - Model Contract - IFB 280-2992403-CP

B - 1. Figure 1 - Structural Treatment Control Map

C - 2. Attachment A - Terminal C Expansion Site

D - 3. Attachment B - Parking Structure C

E - 4. Attachment C - Maintenance Building

F - 5. Attachment D - Central Utility Plant

G - 6. Attachment E - Bristol Street Stabilization Project

H - 7. Attachment F - General Aviation Fuel Farm

I - 8. Attachment G - Martin Aviation

J - 9. Attachment H - Administrative Building

County of Orange IFB

John Wayne Airport - Stormwater Treatment Units - Inspection and Maintenance, 280-2992403-CP

SECTION 1. General Information

1.1 BACKGROUND

This contract is required to provide maintenance of Water Quality Treatment/Filter systems at John

Wayne Airport (JWA). Projects creating or renovating greater than 5,000 sq. ft impervious area must implement water quality management systems; and, post-construction, must perform required maintenance of the systems. JWA has 15 systems to maintain and provide documentation of maintenance. In addition, JWA will utilize this contract to maintain oil-water separators, clarifiers, and industrial stormwater BMPs in order to meet stormwater discharge limits.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Choy Pham, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Thursday, June 11, 2026 before 4:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Choy Pham, cpham@ocair.com, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

mailto:procurement-support@opengov.com

2.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Federal Aviation Administration (FAA) Requirements

3.1 TITLE VI SOLICITATION NOTICE (FEDERAL CONTRACT PROVISION

GUIDELINES SECTION A5.3.1)

Title VI Solicitation Notice: The (Title of Recipient), in accordance with the provisions of Title VI of the

Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part

21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

3.2 OPTIONAL PROCUREMENT AND PRE-BID DEMOGRAPHIC SURVEY

John Wayne Airport (JWA) is requesting information on the racial and ethnic ownership of businesses seeking contractual or business opportunities with the Airport. Please provide this information in the following online form: https://forms.office.com/g/JDEyLfcptc

Only one survey response should be submitted per business for each opportunity. Your assistance in providing this voluntary and anonymous information is greatly appreciated and supports JWA’s measurement of business diversity performance.

3.3 CIVIL RIGHTS AND NONDISCRIMINATION

A. General Civil Rights Provisions: In all its activities within the scope of its airport program, the

Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2FJDEyLfcptc&data=05%7C02%7CMRodriguez%40ocair.com%7C46f32091e7654c9798c808dc1d33ccc1%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638417356046457763%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=g%2B23qt4vHPwOeOG4R6RQEMFJPx2XAvBKdPmMxn6wWCs%3D&reserved=0 participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

B. Nondiscrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.

C. Compliance with Nondiscrimination Requirements: During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the

“Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Non-Discrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, creed, sex, age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in

Appendix B of 49 CFR part 21 including amendments thereto.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this Contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the Federal

Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the contract until the Contractor complies;

and/or

b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The

Contractor will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the

Contractor may request the Sponsor to enter into any litigation to protect the interests of the

Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate the above language has been inserted.

D. Title VI List of Pertinent Nondiscrimination Acts and Authorities: During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

1. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

2. 49 CFR part 21 (Nondiscrimination in Federally-Assisted programs of the Department of

Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto;

3. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42

USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

4. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);

5. The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);

6. Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);

7. The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms

“programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

8. Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq), (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

9. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq).

10. Contractor is required to insert the above Title VI List of Pertinent Nondiscrimination Acts and

Authorities into every subcontract at any tier. Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate that the above language has been inserted.

E. Civil Rights Training: Upon request by the County, Contractor is required to disseminate and provide training materials and other information related to Title VI Civil Rights to its staff as specified by the County.

SECTION 4. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Choy Pham at cpham@ocair.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Choy Pham at cpham@ocair.com, no later than five (5) business days prior to the

Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Choy Pham at cpham@ocair.com, no later than five (5) business days after the Notice of

Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 5. Scope of Work

5.1 SCOPE OF WORK

Contractor shall provide labor, parts, materials, and equipment to perform scheduled and as needed

Inspection and Maintenance of John Wayne Airport Stormwater Treatment Units and other stormwater

Best Management Practices (BMPs) onsite at County of Orange John Wayne Airport. Contractor shall perform services in accordance with the Scope of Work, herein, and the County Project Manager or designee notice-to-proceed instructions. Contractor shall coordinate schedules with John Wayne Airport.

John Wayne Airport (JWA) has multiple Stormwater Treatment Units as shown on Attachment K –

Structural Treatment Control Map (“MAP”). Many of the Treatment Units were installed in accordance with Water Quality Management Plans (WQMPs) under the County’s Significant Re-Development

Program. These Treatment Units require routine inspection, maintenance, cleaning, pumping, and recordkeeping to ensure proper operation and maintenance (O&M) in compliance with Orange County’s

Municipal Separate Storm Sewer System (MS4) permit. John Wayne Airport additionally has oil-water separators and clarifiers that require annual maintenance. In addition, John Wayne Airport implements a number of “temporary” BMPS such as gravel bags, fiber rolls, and biochar-zeolite filters to reduce particulates and metals in stormwater runoff that requires assistance with emplacing as well as periodic maintenance and cleaning.

The contractor shall provide inspection and maintenance services as described below and instructed by

John Wayne Airport.

A. STORMWATER TREATMENT CONTROL UNITS (TCUs)

The TCUs shall be maintained in accordance with JWA’s O&M requirements summarized below.

Contractor shall provide completed inspection forms and photos showing the conditions for each TCU before and after maintenance is completed. JWA’s specific WQMP O&M requirements for these TCUs are described below.

• Contech StormFilters Vaults (per Contech O&M manual)

• Modular Wetland System (MWS)

• Catch Basin Inserts mailto:CPOAppeals@ocgov.com

• Permeable Pavement

1. Contech StormFilter Vaults – 18-inch Stormfilter ¼ turn – ZMG media

Inspect and clean the vaults including Contech StormGate Diversion structures semi-annually. Typically, maintenance should occur around March and September of each calendar year. Remove trash, debris, and sediment. Pressure wash, collect the wastewater, and dispose of wastewater at an off-site location in accordance with local, state and federal regulations. Contech StormFilter cartridges shall be inspected for condition semi-annually, and replaced if worn or damaged as confirmed with the Airport, or replaced a minimum of every 3 years. Contech StormFilter cartridges are all the same size and may be replaced with a new Contech cartridge or exchanged with a Contech Engineered Solutions refurbished cartridge. Contractor is responsible for proper offsite disposal of filters. No laydown area will be provided for this scope of work. Contractor may lay plastic on the ground to set the used filters down. All cleaning (pressure washing) and vacuuming activity occurs within the vault. There shall be no water or spraying or cleaning on the ground surface. Contractor will supply their own water for the cleaning.

JWA has four (4) Contech StormFilter Systems and one (1) MWS described below and shown on MAP:

• Terminal C Airport Expansion – One (1) Contech StormFilter Vault (7 ZPG filters cartridges) with a Contech StormGate diversion structure. See Attachment C for a photo log of the TCU and

WQMP Figure.

• Parking Structure C – Three (3) Contech StormFilter Vaults (4 ZPG filter cartridges for the Air

Cargo System and 6 ZPG filter cartridges each for Systems B and C). Each system has a Contech

StormGate diversion structure. See Attachment D for a photo log of the TCU, and figures and product specification sheets from the WQMP.

2. Modular Wetland System (MWS)

MWS: Inspect and clean semi-annually. Typically, maintenance should occur around March and

September of each calendar year. Clean the separation chamber removing trash, debris, and sediment. Pressure wash during cleaning, collect material and wastewater and dispose at an off-site location in accordance with local, state and federal regulations. Replace BioGreen filter media during the

2021-2022 contract period. Replace vegetation, if dead or missing, as directed by JWA.

JWA has one Modular Wetland System:

• Maintenance Building – One (1) MWS. See Attachment E for a photo log of the BMPs, and figures and product specification sheets from the WQMP.

3. Curb Inlet Filter, Flat-Grated Filter, and Trench Drain Filter Inserts

JWA has 21 catch basin inserts throughout the airport and one loading dock sump and pump described further below and as shown on MAP.

i. Central Utility Plant – Two (2) Kristar FloGard Plus catch basin insert filters. See Attachment F for a photo log of the BMPs and figure and product specification sheets from the WQMP.

ii. Bristol Street Stabilization Project – Seven (7) Revel Environmental Manufacturing (REM)

Triton Filter Inserts. See Attachment G for a photo log of the BMPs, figure from the WQMP, and

REM Triton Filter Insert product specification sheet.

iii. Maintenance Building – Five (5) Curb Inlet Catch Basins with FloGard Plus Filter Inserts, three

(3) flat-grated inlets with FloGard filter inserts, two (2) Kristar FloGard LoPro trench drain filter inserts, and one (1) loading dock sump and pump. See Attachment E for a photo log of the BMPs and figure and product specification sheets from the WQMP.

iv. General Aviation Fuel Farm – One (1) REM Triton Catch Basin Drop Inlet Filter. See

Attachment H for a photo log of the BMP and REM Triton Filter Insert product specification sheet.

v. Martin Aviation – One (1) REM Triton Crescent Filter. See Attachment I for a photo log of the

BMP and REM Crescent Filter Insert product specification sheet.

4. Permeable Pavement (i.e. Permeable Pavers or Permeable Joint Paving System)

JWA has permeable pavement at the Maintenance Building and the Administrative Building (also known as Paularino Gate) as shown on MAP. Contractor shall vacuum the fine-grained sediment and dispose the sediment at an off-site location in accordance with local, state and federal regulations, if needed. The contractor shall replace stone between permeable pavers with 1/4”- 3/8” washed fractured stone per

ASTM No. 8 requirements, as needed. The Airport will supply the replacement stone. This scope of work shall be performed semi-annually at the direction of JWA. The square footage of permeable pavement is approximately 14,100 square feet. If the permeable pavement is damaged, the contractor shall notify

JWA. A photo log and figure from the WQMP with the permeable paver locations at the Maintenance

Building (Attachment E) and the Administrative Building (Attachment J).

B. SCHEDULE

Inspections and Maintenance: All Inclusive Frequency

Terminal C Airport Expansion Site - Contech StormFilter Vault

System (7 Cartridge Unit) with Contech StormGate diversion structure

Semi-Annual Cleaning – Filter

Replacement Minimum every 3 years

Parking Structure C - Contech StormFilter Vault System A (4

Cartridge Unit) with Contech StormGate diversion structure

Semi-Annual Cleaning – Filter

Replacement Minimum every 3 years

Parking Structure C - Contech StormFilter Vault System B (6

Cartridge Unit) with Contech StormGate diversion structure.

Semi-Annual Cleaning – Filter

Replacement Minimum every 3 years

Parking Structure C - Contech StormFilter Vault System C (6

Cartridge Unit) with Contech StormGate diversion structure.

Semi-Annual Cleaning – Filter

Replacement Minimum every 3 years

Maintenance Building - Modular Wetland System (1 total) Semi-Annual Cleaning

Central Utility Plant – KriStar FloGard Catch Basin Inserts (2 total) Semi-Annual Cleaning

Bristol Street Stabilization Project – REM Triton Filter Catch Basin

Filter Inserts (7 total)

Semi-Annual Cleaning

Maintenance Building - Curb Inlet Catch Basins with FloGard

Inserts (5 total)

Semi-Annual Cleaning

Maintenance Building - Flat-grated inlets with FloGard filter inserts

(3 total)

Semi-Annual Cleaning

Maintenance Building - KriStar FloGard LoPro Trench Drain

Inserts (2 total)

Semi-Annual Cleaning

Maintenance Building – Loading dock sump and pump (1 total) Semi-Annual Cleaning

Maintenance Building - Permeable Pavement (i.e. pavers) Semi-Annual Cleaning and Stone

Replacement as-needed

General Aviation Fuel Farm - REM Triton Filter Insert (1 total) Semi-Annual Cleaning

Martin Aviation - REM Triton Crescent Filter (1 total) Semi-Annual Cleaning

Administrative Building - Permeable Pavement Semi-Annual Cleaning and Stone

Replacement as-needed

All inclusive: cleaning; sediment, sludge, and water removal and off-site disposal (as appropriate); and deliverable.

C. OIL-WATER SEPARATOR, CLARIFIER, STORM DRAIN, BMP MAINTENANCE AND

OTHER ADDITIONAL SERVICES

JWA annually cleans out one oil-water separator, various clarifiers and pressure washes various storm drains. In addition, the Airport implements and maintains various sediment control Best Management

Practices (BMPs). These require service by the Contractor as directed by JWA.

All work performed under this section shall be completed on a Time and Materials (T&M) basis and may include:

• Pressure washing and cleaning of trenches, culverts, and stormwater [MM1] conveyance systems

• Sediment and water removal followed by cleaning of oil-water separators and clarifiers

• Installing BMPs such as sand bags, fiber rolls, or trench drain or drop inlet filter media

• Removal and replacement of failed or worn BMPs (e.g., catch basin inserts, filter media, hydrodynamic separators)

• Repairs to stormwater infrastructure such as damaged grates, access lids, or vault structures

• Removal of sediment, debris, and vegetation from stormwater channels or conveyance structures

• Jetting, rodding, or mechanical cleaning of storm drains, culverts, or outfalls

• Closed-Circuit Television (CCTV) inspection and condition assessment of stormwater pipelines or structures

• Emergency or as-needed spill response and cleanup of pollutants affecting stormwater infrastructure

• Hauling and proper disposal of contaminated or hazardous materials encountered during maintenance activities

Approval and Authorization

All proposed additional services shall be accompanied by a detailed written quote outlining the scope, schedule, and estimated cost. No work outside the base Contract shall commence without prior written approval from the County’s Project Manager or authorized designee.

D. MINIMUM QUALIFICATION

1. Contractor must have a minimum of three (3) years’ experience providing Description of

Services to an organization of similar size and scope complexity to John Wayne Airport.

2. Contractor(s) must have at least three (3) references, from work with similar size and scope complexity to John Wayne Airport. Contractor must be capable and financially positioned to provide all services required herein.

3. Contractor must have existing adequate personnel capable to perform the services as required in the Scope of Work.

4. Contractor(s) must have the ability to do business in Orange County, California.

5. Contractor will have conducted business in California for a minimum of three (3) years.

6. Contractor field crew must provide current confined space training documentation as defined by industry best practice.

7. Contractor to provide a Department of Industrial Relation Registration Number (DIR#).

8. Contractor shall comply with California Prevailing Wage labor code.

SECTION 6. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

6.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

6.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

6.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 7. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 8. Pricing

1. SERVICE RATES

All Inclusive: cleaning; sediment, sludge, and water removal and off-site disposal (as appropriate); and deliverable (before/after photos).

Line Item

No.

Inspection and

Maintenance: All

Inclusive

Quantity Frequency Cleaning

Only (Each) Clean with

Filter

Change

Total

1 Terminal C Airport

Expansion Site -

Contech Storm Filter

Vault System (7

Cartridge Unit) with

Contech Storm Gate diversion structure

1 Semi-Annual

Cleaning –

Filter

Replacement minimum every 3 years

2 Central Utility Plant –

KriStar FloGard Catch

Basin Inserts (2 total)

1 Semi-Annual

Cleaning

3 Parking Structure C -

Contech Storm Filter

Vault System C (6

Cartridge Unit) with

Contech Storm Gate diversion structure.

1 Semi-Annual

Cleaning –

Filter

Replacement

4 Parking Structure C -

Vault – Air Cargo (4

Cartridge Unit) with

Contech Storm Gate diversion structure

1 Semi-Annual

Cleaning –

Filter

Replacement

5 Parking Structure C -

Vault System B (6

Cartridge Unit) with

Contech Storm Gate diversion structure.

1 Semi-Annual

Cleaning –

Filter

Replacement

Line Item

No.

Inspection and

Maintenance: All

Inclusive

Quantity Frequency Cleaning

Only (Each) Clean with

Filter

Change

Total

6 General Aviation Fuel

Farm - REM Triton

Filter Insert (1 total)

7 Bristol Street

Stabilization Project –

REM Triton Filter

Catch Basin Filter

Inserts (7 total)

8 Martin Aviation - REM

Triton Crescent Filter

(1 total)

9 Administrative

Building - Permeable

Pavement *Stone provided by JWA.

1 Semi-Annual

Cleaning and

Stone

Replacement

10 Maintenance Building -

Curb Inlet Catch Basins with FloGard Inserts (5 total)

11 Maintenance Building -

Flat-grated inlets with

FloGard filter inserts (3 total)

12 Maintenance Building -

KriStar FloGard LoPro

Trench Drain Inserts (2 total)

13 Maintenance Building

– Loading dock sump and pump (1 total)

14 Maintenance Building -

Porous Pavement (i.e.

pavers) *Stone provided by JWA.

1 Semi-Annual

Cleaning and

Stone

Replacement

Line Item

No.

Inspection and

Maintenance: All

Inclusive

Quantity Frequency Cleaning

Only (Each) Clean with

Filter

Change

Total

15 Maintenance Building -

Modular Wetland

System (1 total)

TOTAL

2. MATERIALS - TABLE A

Provide unit rate costs for the filter and paver maintenance services.