Request for Proposal

RFP # 26-046

Storm Water and Waste Water Treatment Environmental Services

Wake County, North Carolina P.O. Box 550

Raleigh, North Carolina 27602

Proposals are due May 21, 2026 before

2:00 pm local time.

REQUEST FOR PROPOSAL #26-046

Table of Contents

Estimated Schedule

1.1 Introduction

1.2 Project Overview

1.3 Scope of Services

1.4 Qualifications

1.5 Contract Duration

1.6 Scope of Work

2.1 Proposal Format

3.1 Evaluation

3.2 Evaluation of Proposals

Attachments Attachment A – Pricing Table (To be returned with response)

Attachment B – WC Facilities

Attachment C – Wastewater Locations Map

Attachment D – Ponderosa Permit

Estimated Schedule

Date Event

April 21, 2026 RFP Issued

April 28, 2026, 9:00 am Virtual Prebid Meeting, 9:00 am EST

April 29, 2026, 9:00 am Site Visits: Start at Crowder Park 4709 Ten-Ten Rd, Apex, NC 27539 at 9:00 am – Meet at the Park Office

May 5, 2026, 5:00 pm Questions Due by 5:00 pm in the WC Bonfire Portal

May 11, 2026 Addenda Issued – Response to Questions

May 21, 2026, 2:00 pm Proposals Due by 2:00pm in the WC Bonfire Portal

June 2026 Interviews – if needed

June 2026 Evaluation and Award

July 1, 2026 Contract Begins

1 Scope of Work

1.1 Introduction

Wake County General Services Administration (WCGSA) is seeking to retain the services of a qualified firm to continue the permitting, operation and testing associated with certain waste water treatment facilities, well water treatment facilities, storm water locations and for miscellaneous water/waste water environmental consulting. The work includes waste water treatment, testing and permitting; well water treatment, groundwater monitoring, testing and permitting; storm water testing and permitting; and grease trap testing and permitting.

1.2 Project Overview

WCGSA owns certain waste water treatment facilities, potable water treatment facilities, storm water drain systems, grease trap systems and other water/waste water treatment equipment. This RFP is for the operation, testing, permitting and maintenance of these facilities and equipment.

At a minimum this RFP covers the following work:

Operate, maintain and inspect the locations as required by the appropriate regulatory agencies.

Take samples and test as required by regulatory agencies on the timeframe required by those agencies.

Submit regular reports as required by regulatory agencies and send a paper and an electronic copy to WCGSA.

Submit test sample results to regulatory agencies as required by those agencies and send a copy to WCGSA.

Fill out any permit renewal forms as required by regulatory agencies and submit to WCGSA for signature.

Participate in the annual inspections by Wake County Environmental Health.

Maintain maintenance logs for the systems.

Submit a work request to WCGSA for any repairs outside of this contract.

Order chemicals, spare parts, etc. and install them at the contracted hourly rate.

Submit the actual cost of chemicals/parts plus no more than a 10% markup to WCGSA for payment.

Submit the actual cost of any subcontractors plus no more than a 5% markup to WCGSA for payment.

Respond to any emergency spills or other problems at contract hourly rate as needed.

All costs, including but not limited to mileage, fuel, fuel surcharge, depreciation, labor burden, etc. are considered inclusive in the bid amounts and the hourly rates.

Work will be performed Monday through Friday between the hours of 6 AM to 6 PM although there may be times when weekend and / or evening work is required due to an environmental spill or emergency.

1.3 Scope of Services

The Scope of Services covered in this RFP is to assist WCGSA in the operation, permitting and maintenance of certain waste water treatment facilities, potable water treatment facilities, storm water drain systems, grease trap systems, other water/waste water treatment locations, consulting and other miscellaneous environmental services as needed at the locations listed in Attachment B.

Other Services include:

Miscellaneous engineering consulting services as needed on an hourly basis;

Miscellaneous environmental services as needed on an hourly basis.

The contract may be issued as a single prime contract to one vendor or may be issued to multiple vendors where each vendor is awarded the work for certain locations as selected by WCGSA.

1.4 Qualifications

The staff proposed to be assigned responsibilities on this work must be experienced in all phases of the work and have a proven capability to effectively and efficiently manage work of this nature and meet the needs and goals outlined by WCGSA. At a minimum the contracting firm will have the following qualifications in their permanent staff:

State of NC Water Treatment Facility Operators License, A Well, C Well NC Water Pollution Control System Operators License, SI Spray Irrigation, SS Subsurface, Waste Water Grade 4 License General Contractors Commercial License Public Utilities License Professional Engineer, Environmental, Civil, Mechanical or Chemical: at least one.

Other Operators with licenses in the company in case of illness of the primary operator Field Certified Laboratory with state of NC for pH, chlorine and temperature and dissolved oxygen

1.5 Contract Duration

The contract will commence on July 1, 2026 and end June 30, 2027. The contract may be renewed on an annual basis as needed, assuming successful negotiations with Wake County GSA prior to the end of the existing contract. The total number of times the contract may be renewed is limited to four (4) one year renewals. It is expected and will be negotiated, at contract renewal, between Wake County and the vendor that each one-year renewal will allow for a price adjustment to the contract price of a cost not to exceed the Bureau of Labor Employment Cost Index or five percent (5%), whichever is less.

1.6 Scope of Work

Provide all services required for completing the work as outlined below for these locations.

Should the following descriptions miss any significant work required to operate, regulate, maintain, test or obtain current permits for these locations, it is required of the contracting firm to notify WCGSA immediately of this omission.

Once the contract is executed between the contracting firm and WCGSA, WCGSA will hold the contracting firm responsible for all the work required to operate and permit the locations according to Federal, State and Local regulations.

WCGSA will also hold the contracting firm responsible for notifying WCGSA of any broken equipment or other damaged items that are required for the normal operation of the equipment.

Wake County GSA, at its own discretion, may decide to have the contracting firm make repairs at the contract hourly rate, or WCGSA may choose to repair the equipment with their own staff.

Wake County will pay any required fees that are the result of the normal operation and maintenance of each site.

Wake County will also pay any required fees related to the failure of equipment at each site.

The contracting firm agrees to pay any required fees, including fines and penalties, related to the contracting firm’s negligence, errors, or omissions.

Any materials or labor purchased outside the scope of this RFP must receive prior approval by

WCGSA.

The contracting firm agrees to the conditions of Wake County General Services Contract.

Wake County reserves the right to terminate and/or add any services in part or whole with 30 days written notice.

1. Ponderosa - 113 Mangums Drive, Wendell, NC 27591

Site Description

Ponderosa is a 67 home sewage treatment system consisting of a septic tank and effluent pump and tank at each residence, a forced main to the treatment facility, an effluent lagoon, chlorine gas and UV disinfectant, chlorine mixing and pump system and a spray field for effluent discharge. The system is classified as Class I.

Description of Work

Provide all necessary site visits, lagoon and spray field operating, testing and reporting as required by the operating permit (see Attachment D). All work to be included except for equipment maintenance, replacement, and calibration. Work to include but not limited to the following:

Fill out the permit renewal every 5 years and send it to GSA for signature.

Visit site twice weekly as required by federal, state and local regulatory agencies.

Record lagoon freeboard, daily flow rate and spray the field to increase freeboard if needed.

Check chlorine levels, pH, BOD, DO, fecal coliform and other levels as required by regulatory agencies.

Monitor for leaks, repair damaged spray heads and clean spray orifice when clogged.

Walk perimeter of the spray fields once a month and check for fence damage, fallen trees and grass cutting problems.

Sample as required by regulatory agencies twice weekly, monthly, quarterly and annually.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Submit annual soil sampling to regulatory agencies as required.

Participate in the annual inspection by Wake County Environmental Health.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chlorine gas, spare parts, etc., and install at contract hourly rate.

Submit chlorine gas injector system to Chlorinator Sales and Service for yearly maintenance Respond to any emergency spills within 2 hours and respond to other problems at contract hourly rate as needed.

Sampling of monitoring wells 3 times per year for parameters listed in the permit. All sampling, testing and reporting to be included.

Sampling, testing, and recording parameters of effluent as required by the permit.

2. Crowder Park - 4709 Ten Ten Rd., Apex, NC 27539

Site Description

The site has a potable water chlorine treatment system and two conventional waste water drainage fields fed by one forced main. The lodge and comfort pavilion have septic tanks and pump tanks going to conventional septic fields. The shelter/bathroom area has septic tanks and pumps to a pressure manifold under the ground.

Description of Work

Visit the waste water system twice/month and check to make sure pumps work, check float levels, check alarms.

Visit the potable water system once a week, check chlorine at entry point and at residual levels and distribution points.

Check coliforms content quarterly in the well water distribution system and check nitrates at the well annually.

Test the septic system twice a year and check septic tank levels, sludge and liquid, lift stations solids levels, make sure everything works, flow test on pressure manifold and adjust to 2 to 3 feet of head.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain the maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract. Order chemicals, spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

3. Lake Crabtree Park - 1400 Aviation Pkwy, Morrisville, NC 27560

Site Description

The site has a boat ramp restroom septic pump tank, main administration building septic pump tank and a maintenance building restroom pump tank that feeds a main lift station with a duplex grinder pump that feeds a forced main.

Description of Work

Visit once a month and check pump hours, alarms, floats and clean main lift station paper collection basket.

Check solids levels and fluid levels annually.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chemicals, spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

4. Blue Jay Park - 3200 Pleasant Union Church Rd., Raleigh, NC 27614

Site Description

The site has a septic tank and pump station at the following locations: ranger’s residence, maintenance building, visitor’s center, lodge, park rest room. These locations pump effluent to a main lift station and the duplex lift station pumps effluent to a low pressure pipe subsurface septic system. There is also a drain back tank with two effluent pumps that pump back to the main lift station. There are 4 fields.

Description of Work

Test the fields at two feet of head twice a year and adjust the flow rates.

System is to be visited on a weekly basis where data should be recorded concerning lift pump station run hours, leach field conditions, drain back tank pump hours and facility inlet master water meter reading.

Measure the depths in the tanks and check solids and have GSA pump out if needed.

Submit regular reports as required by regulatory agencies and send a copy to GSA. Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order spare parts, etc and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

5. Harris Lake Park - County Park Rd., New Hill, NC 27562

Site Description

The site has a day use area with rest rooms, a maintenance building with rest rooms and two potable well water treatment systems. The day use area has a duplex lift station that pumps to a septic tank then to an effluent tank then pumps up to a pressure manifold. The maintenance building has the same type of system except it has a septic tank with two pumps that feed a pressure manifold.

Description of Work

Visit the waste water system semimonthly and check to make sure pumps work, check float levels, check alarms.

Visit the potable water system once a week, check chlorine at entry point and at residual levels and distribution points.

Check coliform content quarterly in the well water distribution system, nitrates at the well annually.

Test the septic system twice a year and check septic tank levels, sludge and liquid, lift stations solids levels, make sure everything works, flow test on pressure manifold and adjust to 2 to 3 feet of head.

Submit regular reports as required by regulatory agencies and send a copy to GSA. Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chemicals, spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

6. Fire Training Center - 5412 Shearon Harris Rd, New Hill, NC 27562

Site Description

The site has three buildings that gravity drain to a septic tank. A duplex pump lift station pumps to a low pressure manifold field. The site also has two storm water lagoons.

Description of Work

The system is to be visited twice a month to record the run hours on the two potable flowmeters and pump station pump.

Also, twice a month, record the two potable water meter readings on intake water meter and calculate the water loading to the waste water system.

February, June, and October of each year conduct groundwater monitoring at two well sites for pH, fecal coliforms, nitrates and chlorides. Submit GW-59 reports to GSA and NCDENR.

Test the septic system twice a year and check septic tank levels, sludge and liquid, lift stations solids levels, make sure everything works, flow test on pressure manifold and adjust to 2 to 3 feet of head.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Take storm water samples twice per year at pond effluent. Have samples analyzed for pH, Total

Suspended Solids, and Oil and Grease (EPA method 1664). Complete state forms SWU – 264 and SWU- 250 for submittal.

Perform a Storm Water Pollution Prevention Plan survey of facility semi-annually.

Update SWPPP annually Fill out the annual permit and submit to GSA for signature and submit to regulatory agencies Submit regular reports as required by regulatory agencies and send a copy to GSA.

Submit a work request to GSA for any repairs outside of this contract.

Maintain maintenance log for the system.

Order spare parts, etc, and install at contract hourly rate.

needed.

7. Willow Springs Fire Station - 2474 Bud Lipscomb Rd., Willow Springs, NC 27592

Site Description

The site has well water and a catalyst iron filtration system for potable water.

Description of Work

Once a week, adjust pH, adjust chlorine, measure DO levels, pressure drop on filters and report monthly.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Change inlet particulate filters as needed Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chlorine, caustic, spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

8. Stony Hill Fire Station - 7045 Stony Hill Rd., Wake Forest, NC 27587

Site Description

The site has a grease separator tank, a gravity fed septic tank and leech fields.

Description of Work

Test the septic system twice a year and check septic tank levels, sludge and liquid, check solids in grease tank, clean filters, change leach lines and make sure everything works.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within 2 hours or other problems at contract hourly rate as needed.

9. Yates Mill Park - 4620 Lake Wheeler Rd., Raleigh, NC 27606

Site Description

The site has a septic tank that feeds a duplex pump lift station that feeds two pressure manifolds.

The site also has a well with a chlorine and pH treatment system.

Description of Work

Visit the waste water system twice/month to make sure pumps are operational, check float levels and check alarms.

Test the septic system twice a year and check septic tank levels, sludge and liquid, lift stations solids levels, make sure everything is working properly, flow test on pressure manifold and adjust to 2 to 3 feet of head.

Visit the potable water system weekly, check chlorine and pH at distribution points.

Check coliform content quarterly in the well water distribution system, nitrates at the well annually.

Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chemicals, spare parts, etc, and install at contract hourly rate.

needed.

10. General Services Center - 401 Capital Blvd., Raleigh, NC 27603

Site Description

The facility consists of three large parking lots and 3 storm water outfalls.

Description of Work

Visit twice a year, sample 3 outfalls, storm water survey once a year, fill out the annual permit and submit to GSA for signature and submit to regulatory agencies

Conduct a SWPPP survey quarterly.

Complete state forms SWU-264 and SWU-250 for submittal.

Update Storm Water Pollution Prevention Plan annually Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order spare parts, etc, and install at contract hourly rate.

Respond to any emergency spills within in 2 hours or other problems at contract hourly rate as needed.

11. Field Services Center - 9000 Deponie Drive, Raleigh, NC 27614

Site Description

The facility consists of a large parking lot and three storm water outfalls.

Description of Work

Visit twice a year, sample 3 outfalls, storm water survey once a year, fill out the annual permit and submit to GSA for signature and submit to regulatory agencies

Conduct a SWPPP survey twice a year.

Complete State forms SWU-264 and SWU-250 for submittal.

Update Storm Water Pollution Prevention Plan annually Submit regular reports as required by regulatory agencies and send a copy to GSA.

Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order spare parts, etc., and install at contract hourly rate.

Respond to any emergency spills within in 2 hours or other problems at contract hourly rate as needed.

12. Beech Bluff Park – 3321 NC 42, Willow Spring, NC 27592

Site Description

The site has a playground area with rest rooms, Park center with rest rooms and Agricultural building with rest rooms each of these buildings have a single pump effluent tank that pumps up to separate pressure manifolds. The maintenance building has a gravity fed septic tank and leech fields. This site also has one potable well water treatment system.

Description of Work

Visit the waste water systems semimonthly and check to make sure pumps work, check float levels, check alarms.

Visit the potable water system once a week, check chlorine at entry point and at residual levels and distribution points.

Check coliform content quarterly in the well water distribution system, nitrates at the well annually.

Test the septic system twice a year and check septic tank levels, sludge and liquid, lift stations solids levels, make sure everything works, flow test on pressure manifold and adjust to 2 to 3 feet of head.

Submit regular reports as required by regulatory agencies and send a copy to GSA. Maintain maintenance log for the system.

Submit a work request to GSA for any repairs outside of this contract.

Order chemicals, spare parts, etc, and install at contract hourly rate.

needed.

2 Submittal Requirements

2.1 Proposal Format

Submittals shall be made in an 8 1/2" x 11" format with Table of Contents. The package submitted shall not exceed fifty (50) pages. Table of Contents and Tab pages are excluded from these totals). A complete response to each of the following categories is required:

A. Company Information

1. Firm Name

2. Address

3. Telephone

4. Type of Company (Corporation, Partnership, Sole Proprietorship, etc)

5. Local Branch Structure

B. Qualifications and Experience

1. Letter of Interest identifying the contracting firm.

2. Summary of similar work for which the contracting firm was responsible. Each of the summaries shall include the following:

a. Description of work, original budget, actual cost and year completed.

b. Degree of involvement.

c. Key individuals involved and assigned responsibilities.

d. References including names, addresses and telephone numbers.

3. List of individuals and the responsibilities of those who would be assigned to support this service work including a description of both technician and scientific support staff.

4. Provide detailed resumes and list of relevant previous related work for staff proposed.

5. Provide documentation of any pertinent qualifications such as licenses or certifications.

6. Other relevant information that the contracting firm believes demonstrates their qualifications for the work.

C. References

1. List a minimum of three (3) maintenance service references for similar clients currently serviced by your company. Provide contact name and telephone numbers.

D. Proposal to Maintain, Operate And Permit Each Location, Per Location

1. The contracting firm shall submit a cost proposal per location to operate maintain and permit each location on an annual basis as described in the section “Scope Of Work” (See

Attachment A). The contracting firm will be allowed to bill on a monthly basis for the work completed the previous month. Wake County reserves the right to award one or more contracts to one or more vendors on a per location basis. The hourly rate to be all inclusive of, but not limited to, mileage, fuel surcharge, insurance, etc.

E. Contracting Firm Professional Fees

1. The contracting firm shall submit the hourly rate for the staff likely to be involved in the work.

The hourly rate shall, at a minimum, include those employees that hold the licenses and experience that the contracting firm submits to satisfy the “Qualifications and Experience” section of this document.

F. Consumables Cost

1. The contracting firm shall submit a cost for the following items on a per unit basis. The contracting firm will bill for each of these items, as needed, over the life of the contract. The list of consumable items submitted shall include, at minimum, liquid chlorine bleach (per gallon), soda ash light NSF (per 50 pound bag), caustic soda beads NSF (sodium hydroxide solid beads per 50 pound bag).

G. Example of Maintenance Log

1. The contracting firm should submit an example of a completed maintenance log which would be used at each site.

H. Listing of Any Pending or Settled Lawsuits

1. This should include anything in which the contracting firm was involved during the last five

(5) years.

3 Evaluation Criteria

3.1 Evaluation

This RFP is for the purpose of ensuring contracting firms are selected in a fair and uniform manner, those selected for work are qualified and experienced and to ensure every qualified contracting firm has the opportunity to be considered for providing professional services for the work.

It is solely the Proposer’s responsibility to (1) ascertain that they have all required and necessary information, documents and addenda, prior to submitting a response; (2) ensure the response is received at the correct location and time. Late responses, regardless of delivery means, will not be accepted.

Should any proposer find discrepancies, omissions or ambiguities in this RFP, the proposer must submit a question for response. All questions submitted must be in writing into the portal by the question deadline shown in the bid schedule. All questions will be answered to the extent possible in the form of an addenda.

The issuance of a written addendum is the only official method by which interpretation, clarification or additional information will be given by the County. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarification will be without legal effect. Failure to request an interpretation will be considered evidence that the Proposer understands the provision of the RFP.

3.2 Evaluation of Proposals

A Selection Committee has been chosen by the Wake County to review the submitted proposals. The selection committee may choose to shortlist up to (3) three companies responding to this proposal for further consideration. Each company should be prepared to be interviewed and provide a presentation on their company and specifically, on their proposal. If the County is unable to successfully negotiate a contract with the highest ranked firm, negotiations will be initiated with the second ranked firm.

Responses will be evaluated based on all evaluation criteria, not solely on cost.

Evaluation Criteria

The following criteria will be the basis on which contractor will be selected for further consideration (not in order of importance), relative to this Request for Qualifications:

1. Company expertise and technical competence

2. Past performance on similar work

3. Qualifications and experience of contractor employees

4. Familiarity with the area where the work is located

5. Contractor Service capabilities

6. Technical Support Capabilities

7. Install and Service Cost

8. Other factors that may be appropriate for the work