Stillwater SSN January 2025.pdf

Department of Veterans Affairs

S llwater, OK – Community Based Outpa ent Clinic (CBOC)

Sources Sought No ce / Pre‐Solicita on No ce

The U.S. Department of Veterans Affairs (DVA) Seeks Expressions of Interest for 12,134 ABOA SF of Space in the S llwater, OK area

The DVA seeks to lease the following space:

Space Type: CBOC

Square Footage: 12,134 ABOA SF

Lease Term: 10 Years. Firm Term: 5 years; So Term: 5 years

Es mated Occupancy: 05/01/2026

Delineated Area: See below

No ce

This adver sement is a Pre‐Solicita on no ce of a poten al opportunity. This adver sement is not a solicita on for offers, nor is it a request for proposals. The purpose of this adver sement is to iden fy poten al sources and suitable loca ons, and is not intended to pre‐qualify or disqualify any poten al offers. The Government will not pay for any costs incurred as a result of this adver sement. The

Government cannot provide any warranty, expressed or implied, as to the accuracy, reliability or completeness of contents of the furnished informa on found within this adver sement; Government is under no responsibility to respond to and is unable to answer any inquiries regarding this adver sement.

This no ce is being published in accordance with Federal Acquisi on Regula on 19.14 and DVA

Acquisi on Regula on 819.70.

Descrip on

The DVA seeks informa on from Poten al Offerors who are capable of successfully performing a lease contract, including design and construc on of the facility on a DVA pre‐approved site, as well as all maintenance and opera on requirements for the dura on of the lease term. More informa on on DVA’s requirements can be found on its Technical Informa on Library: h p://www.cfm.va.gov/ l/.

DVA desires to lease an es mated 12,134 ABOA SF of space for use as a CBOC, in the delineated area

(shown below) within the greater S llwater, Oklahoma area. DVA will consider all technically acceptable leased spaces.

Beneficial Occupancy (Es mated): May 01, 2026

Contrac ng Office and Expression of Interest Submission

All Interested par es (owners, brokers, or their legal representa ves) should submit Expressions of

Interest electronically no later than 3:00 p.m. Central Time (CT) on January 22, 2025 to DVA’s representa ve below:

Department of Veterans Affairs

A n: Richard Clanahan, Leasing Contract Specialist

Subject: S llwater, OK ‐ Clinic richard.clanahan@va.gov

Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this adver sement.

Tiered Evalua on

TIERED EVALUATIONS INCLUDING VETERAN OWNED SMALL BUSINESS CONCERNS: A solicita on may be issued as a ered evalua on for SDVOSB concerns, or in the alterna ve, a ered evalua on for VOSB concerns, or in the alterna ve, an open market evalua on for award. The NAICS Code for this procurement is 531120 Lessors of Nonresiden al Buildings, and the small business size standard is $41.5 million.

Lease Term

Up to 10 years total: 5‐year firm, 5‐year so term.

DVA makes monthly lease rental payments in arrears upon facility acceptance and may elect to make a single lump‐sum payment or amor ze over the course of the firm term for specified tenant improvements. DVA makes no progress payments during the design or tenant improvements/build‐out phases of the project.

Tenant Improvements/Buildout

The magnitude of the an cipated tenant improvements/buildout for this project is:

Selection Anticipated Magnitude Less than $5,000;

Between $25,000 and $100,000;

Between $101,000 and $250,000;

Between $251,000 and $500,000;

X Between $501,000 and $999,999;

Delineated Area

To receive considera on, submi ed proper es must be located within the following area described below, which is bound by the following roads; proper es fron ng any of the following boundary lines will also be considered:

Must be within S llwater city limits.

Please see the site below for the requested delineated area:

Addi onal Requirements

The offered space:

The building must meet or be able to economically meet the seismic requirements for buildings in High Seismic or Medium ac vity area(s) as defined in American Department of Veterans

Affairs Handbook H‐08‐18 references to American Society of Civil Engineers 7 Sec on 1.5. Offers of exis ng buildings will be evaluated according to the procedures in ASCE 31‐02 for the

Immediate Occupancy Performance Level.

Shall be con guous and built to DVA specifica ons.

Shall be zoned for DVA’s intended use.

Shall be a full‐service lease (shall include janitorial service and u li es).

Shall not be in the FEMA 100‐year flood plain.

Shall not be a sublease.

Shall include a minimum of 50 parking spaces (including handicap accessible spaces in accordance with Americans with Disabili es Act requirements)

The offered facility should be on a public bus transporta on route and located no further than

2,640 feet from a public bus transporta on stop. Convenient access to public transporta on is a posi ve.

The DVA prefers proper es, including sidewalks and parking lots that are level with the main building entrance for pa ent access.

Shall meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability standards per the terms of the solicita on for offers or request for proposals.

EXPRESSION OF INTEREST ‐ CAPABILITIES STATEMENT (5 pages max)

Company name:

Company address:

Unique En ty Iden fier (UEI‐SAM) number (h ps://sam.gov/content/home):

Point of contact:

Phone number:

Email address:

Loca on on map, demonstra ng the following:

o building lies within the Delineated Area;

o depic ng the property boundaries, building, and parking;

o uses of adjacent proper es;

o loca on of nearest bus and/or train stop, and major transporta on routes.

Floor plan showing ABOA square footage of proposed space;

Evidence that the Offeror owns both the building and the property;

A descrip on of any planned land development or construc on that will affect the site, including neighboring projects and road/u lity line construc on;

A document indica ng the type of zoning and that DVA’s intended use is permissible for the proposed space;

Evidence of SDVOSB / VOSB status through registra on at VIP h ps://www.vip.vetbiz.gov/;

Evidence of ability to offer as a small business under NAICS Code 531120 and lis ng in the

System for Award Management (h ps://sam.gov/content/home).

SCHEDULING MARKET SURVEY

We will be scheduling our Market Surveys to visit the market and your submi ed sites of interest on

January 23rd – 24th 2025. If your offering is an exis ng building, please make it available during the above dates. If your offering of interest is a parcel of land (a New Build), we do not need to meet anyone or have it made available.

REQUEST FOR LEASE PROPOSALS (RLP)

This is not a Request for Lease Proposals (RLP), only a request for informa on for planning purposes, and does not cons tute a solicita on. RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO

RESPONSIBILITY TO AWARD A LEASE BASED UPON RESPONSES TO THIS ADVERTISEMENT. We are an cipa ng the RLP to be posted in SAM.gov the end of January and/or first of February 2025.