Staver Run Fence Mowing Special Provisions.docx

SGL 089

STAVER RUN FENCE MOWING PROJECT

December 23, 2024

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission, Northcentral Region, requires machine mowing of mountain laurel and other woody interference. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the mowing of mountain laurel and woody interference on 35 acres of SGL 089, Gallagher Twp., Clinton County. Detailed specifications are attached. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to:

Logan Bubb Forester, Northcentral Region Phone: 814-330-0159 Email: lobubb@pa.gov

II. CONTRACT TASKS:

A. Project Location:

a. State Game Lands 089, Gallagher Twp. Clinton County along Hazard Road and just South of the pipeline. The contractor will mow/mulch all laurel and woody interference up to 4 inches DBH on 45 acres, as described below and outlined on the attached map.

b. Maps of the locations are included in the bid packet.

B. SITE INSPECTION AND ASSISTANCE:

The PGC will conduct a one-time-only guided tour of the work sites for prospective bidders on Jan 10, 2025 beginning at 9:30 AM. The tour will start with a review of the site. We will meet at the northern gate and parking area on Hazard Road near Haneyville.

Coordinates:

41.30802, -77.47886

Contractors are permitted to visit the project site on any date on their own time to further inspect the site.

C. OPERATOR QUALIFICATIONS:

To bid on this project, an Operator must have the office, maintenance facilities, equipment, employees, and qualified equipment operators and mechanics, and have tools, equipment, and spare parts for the make and type of equipment indicated in these specifications.

I. EQUIPMENT SPECIFICATIONS:

a. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job.

III. CONTRACT REQUIREMENTS:

A. All work can be started immediately after bid award notification and contract signing. Work must be completed by the termination date: March 15, 2025. No contract extensions will be approved.

B. Work Specifications

· All mountain laurel and all woody stems up to 4 inches in diameter are to be mowed and mulched, except conifers and serviceberry.

· Woody material felled using a mechanical flail type system may not have stumps with clean, sharp cuts and edges and must be less than twelve (12) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

· Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

· Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of- way.

· The Operator shall exercise care and caution in all operations to prevent damage to all trees not specified for treatment.

· Damage to trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

· Any trash resulting from the Operator’s operations must be removed from the area and properly disposed.

· The Operator shall not block any roads or trails in the area during performance of this contract. The Operator shall not in any way hinder the progress of any Timber Sale Contracts in these areas.

· All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the Operator.

· Timber Damages – when in the opinion of Field Contract Coordinator, damage to the residual stand becomes excessive, the Operator shall pay the Commission a fair base current value determined by the Field Contract Coordinator per unit of volume. If this value for damage due to Operator’s carelessness or negligence is less than $10.00 per tree, then a minimum charge of $10.00 per tree will be made whether the tree is commercial, non-commercial, merchantable, or non-merchantable.

C. The contractor agrees to comply with all attachments.

D. As a further guarantee of faithful performance of the conditions set forth in this Contract, the Successful bidder hereby agrees to furnish the Commission with Cashiers or Treasurers Check, Letter of Credit, or Insurance Bond payable to the Pennsylvania Game Commission, in the amount of $1,000.00.

E. Failure to comply with any of the terms or conditions of the Contract will result in cancellation of the agreement.

IV. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth, and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

V. HOLD HARMLESS:

The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VI. DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment for this herbicide project. The Contractor will be given one (1) written warning that damage is becoming excessive and if the action continues damages will be assessed.

PROPERTY INFRASTRUCTURE - Contractor shall immediately repair, in a manner that meets with the approval of the Officer in Charge, any damage to administrative roads and other facilities, including access roads, resulting from their use for this operation, general wear and tear is accepted. Officer in Charge may notify the Contractor in writing to temporarily discontinue use of any of the above whenever, in their opinion, such action is necessary to prevent serious damage.

VII. OPERATIONS AND NON-WORK DAYS

a) No woods operation will be permitted on the following days:

1. All Saturdays in the months of October, November, December, and January and any Sundays open to hunting.

2. The opening day and all Saturdays during spring turkey season, including the youth spring gobbler hunt.

3. All the days of the general statewide bear season

4. The entire 2 weeks of the general firearms deer season.

5. The opening day of the flintlock muzzleloader season.

No woods operations will be permitted from (March 1 – April 15) without the permission of the forester-in-charge.

b) The contractor, employees, and sub-contractors may not hunt to, from, or at the job site when the work location is beyond a gated road that is closed to public traffic. The contractor may travel to and from the work location on non-work days to check on the condition of equipment.

c) The contractor is responsible for the control and collection of fluids leaking from any equipment used on the site. The contractor must have a spill containment and cleanup kit appropriate for the equipment being used. At a minimum, the kit will contain: plugs and clamps to control hydraulic line breaks, a container to collect leaking fluids, fluid absorbent pads and a shovel. Operating any equipment noticeably leaking fluids is prohibited. The contractor must collect and control fluids leaking from any equipment and dispose of properly.

Except on Sundays, it is unlawful to be present on State Game Lands from November 15 through December 15 inclusive when not engaged in lawful hunting or trapping and fail to wear a minimum of 250 square inches of daylight fluorescent-orange material on the head, chest, and back combined, or in lieu thereof, a hat of the same colored material. The material shall be worn so it is visible in a 360-degree arc.

VIII. BID AWARD:

A. RECEIVING AND OPENING BIDS - The bid shall be awarded on a per acre basis. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us Faxed bids and mailed bids will NOT be accepted.

Bids will be publicly opened on January 22, 2025 at 2:00 PM., at the Pennsylvania Game Commission, 2001 Elmerton Ave., Harrisburg, PA 17110-9797.

The price per acre shall include all labor, equipment, tools, insurance, materials disposal and all items necessary for the completion of the project. Prices bid shall be in dollar and cents only.

B. BID RESULTS - Bidders can obtain results at www.emarketplace.state.pa.us/bidtabs.aspx

The posted results will contain the information of the apparent bidders, and all bids are under review until final award of the purchase order.

Quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any or all bids and award contracts as it determines to be in the best interest of the Commission.

IX. CONTRACT TERM:

The contract term shall commence upon contractor’s receipt of performance bond, and proof of insurance. This also includes a notice to proceed and terminates March 15, 2025.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual services performed. Payment will be made on the basis determined by the Commission’s surveyed acreage treated.

Only work successfully completed to the specifications will be paid for by the agency.

Attachment #1 “JOB SPECIFICATIONS” Forestry TSI Mowing