Statment of Objectives - Real Property National Contract 20241018.pdf

U.S . Department of Justice

Uni ted States Marshals Service

Asset Forfeiture Division

USMS Asset Forfeiture Division Statement of Objectives

Background The objective of this contract is to support the custody, evaluation, management, maintenance, and disposal of seized, restrained, or forfeited real property for the United States Department of Justice Asset Forfeiture Program (AFP). The contract will support the United States (U.S.) Department of Justice and components that participate in the Department of Justice Asset Forfeiture Fund (A FF ) by providing services for the custody, evaluation, management, and disposal of seized, restrained, or forfeited real property and related assets.

Objective To obtain a national vendor to provide pre-seizure assessment, custody, management and disposition of seized, and forfeited residential real property, vacant land (real property), commercial real property, industrial real property, operating businesses, notes receivable, oil and gas rights, and mineral rights on behalf of the USMS.

Scope The Contractor shall provide these objective services in all 50 states, the District of Columbia (DC), as well as all U.S. territories. The Contractor shall also provide pre-seizure products and disposition services for Real Property located outside the continental United States (OCONUS) on a case-by-case basis and only where the Contractor has access to reliable vendor resources.

• Objective 1 - Pre-Seizure Analysis of Real Property (including assessment of value, preliminary title report, and net equity assessment

• Objective 2 - Custody of seized and forfeited Real Property.

• Objective 3 - Management of seized and forfeited Real Property

• Objective 4 - Disposition of seized and forfeited Real Property

• Objective 5 - Legal and title clearing services

• Objective 6 - Cloud-based information system

• Objective 7 – Pre-Seizure analysis, custody, and disposition of non-traditional real property assets

Objective 1 - Pre-Seizure Analysis of Real Property and related assets This shall include evaluating the costs and benefits of the real property and shall include property evaluation, appraisal, title report/commitment, analysis of contamination risk/concerns, net equity, and cost benefit analysis.

Objective 2 - Custody of seized and forfeited Real Property and related assets Services to take physical custody. Securing the real property asset. Providing a full appraisal report from a certified local appraiser. Providing a comprehensive after-action report that includes inventory of all fixtures, photographs of the interior and exterior of the real property, and a professional assessment of the condition of the real property’s interior and exterior spaces.

Objective 3 - Management of seized and forfeited Real Property and related assets Ongoing monitoring and/or oversight of the seized and forfeited real property asset. Property management of the asset to preserve and maintain the physical asset which shall include lawn and landscape maintenance, repairing, modifying, or refurbishing physical elements of the asset. Additionally, the contractor shall provide property management of occupied assets managing all aspects of tenant/occupant communication and management, rent collection and accounting, occupancy agreements, and notices to vacate. Lastly, the contractor shall provide facility management for large commercial real property assets such as office buildings, apartment complexes, and industrial facilities.

Objective 4 - Disposition of seized and forfeited Real Property and related assets Ability and experience to engage a local licensed real estate agent/broker for each real property asset with the goal of obtaining a successful closed asset sale at or above fair market value.

Objective 5 - Legal and title clearing services Review and assessment of all valid recorded liens and encumbrances against the real property asset for the purpose of providing clear and insurable title at disposition. Assistance in the preparation of documents and materials to support the US Attorneys in filing and perfecting forfeiture documents that provide adequate protection to title companies inducing them to provide title insurance, as well as sustainable actions against real properties e.g.

eviction. This shall include full title reports/commitments including all recorded liens, a legal description in hardcopy and electronic form for inclusion in court filings, a complete listing of all known parties and entities to receive due process Notifications of the action, a complete and confirmation that the government’s lis pendens has been recorded.

Objective 6 - Cloud-based information system The contractor is to maintain a cloud-based information system that offers a seamless and efficient experience for users managing and facilitating the real property AFP. The system must be capable of:

• Managing the flow of orders, including status information, user feedback loops, and the secure delivery of product

• Asset and project tracking, including numerous and diverse asset classes, budgeting, and auditable vendor bill approvals

• Contract management and financial reporting, including accruals, rent rolls, lockbox reconciliations, and vendor bill management

• Support and training

• On-demand reporting

• System change requests

• Achieving an agency Authorization to Use (ATU) which requires total compliance with the NIST SP 800-53 Framework

• Capturing, recording, reporting, and updating all seizure data and related costs regarding the above Real Property activities using the Contractor-operated automated systems and the Contractor’s Government-approved accounting system. The Contractor shall maintain the same types of data and records

• Delivering and maintaining a document control system to assist in automating, controlling, referencing, filing and retrieving correspondence between the Contractor's office and the Government

• Tracking both direct and indirect costs to the seizure action line item and developing and implementing the Contractor’s Government-approved system for allocation of all indirect costs based on the seizure or forfeiture action line items held in inventory during the billing period

• Meeting the risk management requirements in accordance with the Contractor’s approved Risk Management Plan

• Implementing required tasks in a manner designed to maximize the quality of service and sale revenue, and minimize costs and Real Property deterioration

• Conducting internal and external audit(s) including program operations and financial management

• Providing specialized real property or process training to the government relevant to services provided under the Contract

Objective 7 – Pre-Seizure analysis, custody, and disposition of non-traditional real property assets The contractor shall employ personnel with expertise and ability to handle the pre-seizure, custody, and disposition of non-traditional real property assets such as operating businesses, notes receivable, promissory notes secured by deeds of trust oil and gas rights and leases, and mineral rights. This objective includes experience in valuing/appraising these types of assets to determine fair market value. Additionally, this objective requires that the contractor have the ability to engage a licensed broker or experienced professional for each of these types of assets to effectively market and sell these assets at or above fair market value.