Statement of Work

USCG Station Umpqua River Irrigation System Installation

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor install a comprehensive irrigation system covering 1000 square feet of lawn at USCG Station Umpqua River, located at 335 Beach Rd., Winchester Bay, OR 97467. The contractor will provide all labor, materials, services, equipment, and supervision necessary to complete the installation, ensuring the system is fully operational and meets all relevant standards and specifications.

2 - Place of Performance

USCG Station Umpqua River 335 Beach Rd. Winchester Bay, OR 97467

3-Period of Performance

08/12/2026 – 09/29/2026

This is an estimated period of performance and subject to change closer to award.

Contractor Personnel

Contract Manager

• The contractor must provide a contract manager who must be responsible for the performance of the work.

• The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

• The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

• The contractor must not employee persons to work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

• Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

• The contractor must not employ any person who is an employee of the U. S.

Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this statement of work, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

• The contractor must perform the tasks as required by the Statement of Work under this contract during the following hours:

• Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule.

If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

• 120v power supply

• Water connection

Government Furnished Material: None.

PART 3 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 2 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 4 - SPECIFIC TASKS

The contractor shall install an irrigation system covering 1,000 square feet of lawn at USCG Station Umpqua River, located at 335 Beach Rd. Winchester Bay, OR 97467. The installation shall include the excavation and installation of all necessary piping, valves, and sprinkler heads to ensure complete and efficient coverage of the designated lawn area. The system must be connected to the existing water supply and configured with automatic timers for optimal water scheduling. All components shall meet industry standards for durability and efficiency, and the installation must be conducted with minimal disruption

DETAILED TASKS

1. The contractor shall mobilize all necessary equipment and personnel required for the installation of the irrigation system, ensuring the work area is prepared and secured for the project's duration.

2. Install a back flow prevention system with a Double Check Valve Assembly (DCVA) device to ensure compliance with safety and regulatory standards preventing contamination.

3. Lay underground SCH 40 pipe to designated irrigation zones as per the provided layout, ensuring proper trenching and depth to protect from damage and environmental factors.

4. Place and secure jar top valves with flow control at strategic points to manage water distribution effectively across all turf areas covered by the new irrigation system.

5. Install pop-up style spray bodies fitted with Rotating High Efficiency (HE) nozzles on all irrigation heads, ensuring an even and efficient spray pattern that minimizes water wastage and ensures full coverage of the 1000 square feet lawn area.

6. Conduct system testing after installation to verify the operational integrity, water flow, and coverage of the irrigation system, making necessary adjustments to achieve optimal performance.

7. Dispose of all debris, excess materials, and packaging from the work site following municipal waste regulations and recycling best practices.

8. Demobilize all contractor equipment and personnel from the site, ensuring the area is restored to a clean and orderly condition, ready for normal use.

OTHER

1. All work shall be performed in a workmanship like manner utilizing OSHA Safety and Health Standards.

2. Contractor shall ensure proper drainage to prevent water pooling.

3. Irrigation system must comply with local codes relevant to water usage and conservation.

4. All materials used must be new, suitable for their intended use, and free from defects.

5. Install polyvinyl chloride (PVC) piping compliant with ASTM D1785, ensuring no less than Schedule 40.

6. Sprinkler heads shall be appropriate for lawn irrigation and must provide even water distribution.

7. Use weather and UV-resistant materials to ensure longevity and durability of the system.

8. System shall include a programmable timer/controller that meets local regulations for water conservation.

9. Contractor must perform a system check after installation to ensure proper operation and coverage of the 1000 square feet.

10. Provide the government with full operation instructions and maintenance schedule for the installed system.

11. Upon completion, contractor shall conduct a site clean-up, leaving the installation area free of debris and excess materials.

12. Contractor shall provide a one-year warranty on workmanship and materials used.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this statement of work.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 5 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to witnessed by signatures on the contractor generated document form per section 5 "Testing" above.

PART 6 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the statement of work are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this statement of work. The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this statement of work.

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END