Station 23 RFQ.pdf

Request for Qualifica�ons

CFD Sta�on 23 Design/Build #2025-09

Release Date: April 4, 2025

City of Covington 2194 Emory Street NW

Covington, Georgia 30014

Request for Qualifica�ons- Sta�on 23 Design/Build

REQUEST FOR QUALIFICATIONS (RFQ)

TABLE OF CONTENTS

Sec�on 1. Introduc�on and Purpose…………………………………………...Page 2

Sec�on 2. Scope of Services………………………………………………………. Page 5

Sec�on 3. Submission Guidelines………………………………………………...Page 6

Sec�on 4. Evalua�on of Proposals………………………………………………. Page 8

Atachment “A”: Space Needs

Atachment “B”: Proposed Site Loca�on

Atachment “C”: Addenda Acknowledgement Form

Atachment “D” Federal Compliance Form

Sec�on 1. INTRODUCTION

1.1 PURPOSE

The City of Covington, GA is reques�ng Statement of Qualifica�ons, (SOQ) from professional Design/ Build firms that are interested in, and capable of providing, a combina�on of professional services, to provide Architectural/Engineering design services, pre-construc�on consul�ng services and construc�on services for a new Fire Sta�on. The services would include the confirma�on of compa�bility of the space program, cost budget through design, construc�on, contract closeout and warranty enforcement, prepara�on of all design and construc�on documents and construc�on compliance inspec�on services, pre-construc�on consul�ng services to control project cost and schedule during the design, and construc�on services. The Design Builder, through either in-house staff or outside consultants, shall have experience in providing construc�on program management services including: project management, cost management, informa�on management, schedule management and quality assurance services; architectural and engineering design services; pre-construc�on cost control and schedule management services; and construc�on management and construc�on services for projects of similar nature and size of this project.

1.2 BACKGROUND

The City of Covington was founded and incorporated in 1822, is 203 years old and is a body corporate and poli�c organized and exis�ng under the Cons�tu�on and laws of the State of Georgia. The city is situated in the central por�on of Newton County and features golf courses, a large lake, a charming town square, city-owned and operated airport, public parks and numerous other recrea�onal facili�es.

The city houses a six-mile walking/biking path that runs through the heart of the city, connec�ng a local school with a park.

The current Covington Fire Department headquarters is located approximately 30 miles East of Atlanta along the I-20 corridor. The CFD was founded in 1909 with a combina�on of career and volunteer firefighters. Over the years the department has grown to career only department.

Suppression comprises of 3 shi�s with 17 personnel assigned to each shi�. The administra�on consists of 8 personnel. The department is Interna�onally accredited through Center for Public Safety Excellence. The department handles all types of emergency calls to include, but not limited to: fires, accidents, entrapments, low angle rescues, high angle rescues, various types of medical calls, etc.

1.3 PROJECT BUDGET

The project has a stated cost limita�on of $6,600,000.00 inclusive of all fees, demoli�on, design and construc�on costs and loose equipment and with con�ngency included.

1.4 PROJECT EVENT CALENDAR & GENERAL INFORMATION

A. Timetable (Eastern �me)

RFQ Release April 4th, 2025 Site visit with city staff 10:00AM on April 24th, 2025 Ques�on(s) deadline 3:00 PM on May 1st, 2025 Addendum Posted 5:00PM on May 7th,2025 SOQs Due 10:00AM on May 20th, 2025 Evalua�ons Process May 26th – May 30th, 2025 Award An�cipated – June 16th, 2025

B. Staff Contact

No vendor or vendor representa�ve shall discuss any aspect of this RFQ with any city employee or official other than the staff person named below. This is to ensure all prospec�ve respondents have the same level of knowledge rela�ve to the project as well as ensuring any addi�onal data is made available to all proposers. Failure to comply with this request will result in disqualifica�on.

Scot Cromer, Purchasing Dept.

scromer@cityofcovington.org 2194 Emory St NW Covington, GA 30014

C. Proposal Submission

The city encourages each interested firm to submit the most comprehensive and compe��ve proposal possible. Statement of Qualifica�ons are due by the deadline listed in Sec. 1.4A. Late submitals will not be accepted. All proposals shall be valid for a period of one hundred twenty

(120) days from the submission date. A Respondent may withdraw their SOQ at any time before the due date, without prejudice to the Respondent, by submitting a writen request of withdrawal to the City’s Purchasing Department

1. The envelope/box must be sealed and include the following nota�on: “RFQ#2025-09 CFD STATION 23 Design/Build.” Include the name of the company/individual on the outside of the envelope/box. Mailed proposals must be received by the deadline regardless of the postmark. It is the sole responsibility of the responder to assure delivery to the appropriate party, at or before the �me iden�fied; the Owner cannot accept responsibility for incorrect delivery, regardless of reason.

mailto:scromer@cityofcovington.org

2. Proposals must be submited by mail or hand-delivered to the address below, with one

(1) original, three (3) copies and one copy on a USB drive. Any general informa�on not specifically relevant to this RFQ shall be omited or bound in a separate document.

Attn: Scott Cromer, Purchasing Department

2194 Emory Street

D. Release of Informa�on

Informa�on submited in response to this RFQ will not be released by the city prior to a contract award. If a response includes trade secrets, the respondent is required to submit a non-redacted response and a redacted copy excluding trade secrets. If the respondent iden�fies no trade secrets, it agrees that all sec�ons shall be made available upon public request a�er a contract award in accordance with Georgia open records laws.

E. RFQ Ques�ons

Any inquiries, regarding this RFQ must be submited in wri�ng no later than 3:00 PM local �me on May 1, 2025 to: Scot Cromer, email: scromer@cityofcovington.org. Ques�ons will be answered in wri�ng by addendum and posted on the City’s website. Ques�ons received a�er this �me will not receive a response.

F. Addendum

Any addi�onal informa�on or addendum to this RFQ will be posted on the City website, https://www.cityofcovington.org/index.php?section=businessopportunities

Respondents have the responsibility of making sure that they have received all issued addenda.

The Addenda Acknowledgement Form (Attachment “C”) is required to be signed and returned with the SOQ.

G. Rights Reserved The city reserves the right to accept or reject any or all SOQs, cancel all or part of this RFQ/RFP, and waive any nonmaterial irregulari�es or informali�es and to request addi�onal informa�on from proposing ins�tu�ons. The City shall accept all proposals that are submited properly.

However, the City reserves the right to request clarifica�ons or correc�ons to proposals.

H. INSURANCE

Contractor/firm shall maintain the following minimum insurance, (a) comprehensive general liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence; and (b) commercial automobile liability, including https://www.cityofcovington.org/index.php?section=business-opportunities https://www.cityofcovington.org/index.php?section=business-opportunities https://www.cityofcovington.org/index.php?section=business-opportunities https://www.cityofcovington.org/index.php?section=business-opportunities blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence, and property damage with no limits of no less than $1,000,000 per accident,

(c) statutory worker’s compensation insurance, including $1,000,000 employer’s liability insurance

Contractor shall include, a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph with the City of Covington listed as the certificate holder.

Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

END OF SECTION

Sec�on 2. SCOPE OF SERVICES

2.1 OVERVIEW

To design and construct an approximate 12,500 square foot building that will house CFD sta�on 23, Covington Police department sub-sta�on, Covington Fire department Fire Marshal’s offices, and EMS quarters. For reference, a suggested space needs example is included as Atachment “A” as well as a proposed site loca�on listed as Atachment “B”. A non-mandatory mee�ng will take place on Thursday April 24th 2025 at 10:00am at the poten�al site loca�on located at 10792 Hwy 36 Covington, GA 30014 for all interested firms.

The selected design-build team will provide the overall administra�on and management of all aspects of the design and construc�on of the project. The services to be provided will have as their objec�ve the successful comple�on of the project on schedule, at or less than budgeted cost.

The project will be procured using a design/build approach where the selected firm, either through in-house staff or outside consultants/contractors, will serve as construc�on manager/contractor and provide all construc�on ac�vi�es and services necessary for the design, construc�on and occupancy of the Project.

The scope of work is to provide design and construc�on services for the project throughout preconstruc�on and construc�on phases, including but not limited to, schema�c design, preliminary design, construc�on documents, the procurement and furnishing of all the necessary management, labor and materials, bonds, and insurance necessary and required to construct the project, coordina�on with other agencies, surveying, cost opinions during design development, final design mee�ng, State and local requirements, technical specifica�ons, cost opinion at various stages of the project, obtaining all necessary permits, , scheduling, cost control, project management, construc�on of building, quality assurance and quality control of design and construc�on related ac�vi�es, construc�on management and comple�ng project close-out ac�vi�es.

2.2 PROJECT GOALS

Complete the project in a safe and �mely manner while u�lizing best design/construc�on prac�ces.

Provide the necessary programming elements in the layout design.

Incorporate high performance, energy efficient HVAC, plumbing, electrical, exhaust, mechanical, security, and fire alarm systems and controls.

Design and construct a facility for long-term maintenance goals of minimizing opera�ng and maintenance cost, maximizing energy efficiency, and u�lizing efficient grounds maintenance.

Sec�on 3. SUBMISSION GUIDELINES

3.1 NARRATIVE

The statement of qualifica�ons should include the following informa�on:

• Authen�ca�on Leter – A leter executed by the owner or authorized corporate officer of the Design Builder commi�ng to the requirements as specified and expected by the RFQ/RFP document and providing a brief summary of the Design Builder’s relevant experience and capabili�es in related endeavors with public agencies

• Table of Contents – A table of contents referring to specific sec�ons within the response to this Request.

• Number of years in business under the current name and loca�on

• Business and /or professional license numbers and expira�on dates

• Professional history of firm and principals including their associa�on with previous firms

• List of individuals dedicated to this project and corresponding professional resume

• Descrip�on of similar projects involving public safety/government facili�es in the last five years

• References – Provide the names, addresses and telephone numbers of all references for which you have provided services similar to those an�cipated by this Request document. Provide the project name(s) and service(s) provided for each reference

• Projects located in this general region of the state

• Experience with Green Business Cer�fica�on / LEED cer�fied buildings

• A statement rela�ng to your general approach, objec�ves and goals to this project

• Basis for Design Builder’s Qualifica�ons – Provide, in no more than four pages, an explana�on of what differen�ates your team as the best candidate for this unique project

• Provide an es�mated/average �me frame of comple�on once receiving a no�ce to proceed based off other similar completed projects of this scale.

3.2 ADDITIONAL INFORMATION

• Statement of Firm’s ability to meet Owner’s Insurance requirements (See sec�on 1.4H).

• Document any history of li�ga�on involving the company or any of its principals, including the case number, number and year for the past five years. Include li�ga�on involving construc�on, contract, bond or insurance disputes.

• Document all safety or OSHA viola�ons associated with construc�on project performance over the past five years.

3.3 GENERAL

Consultant agrees to provide all professional staff necessary to perform the scope of work, including key individuals named in firms proposal. These key personnel shall remain assigned for the dura�on of the contract, unless otherwise agreed to in wri�ng by the City. In the event Consultant proposes to subs�tute any key personnel, the individual(s) proposed must demonstrate similar qualifica�ons and experience as required to successfully perform such du�es. The City shall have the sole right to determine whether key personnel proposed as subs�tutes are qualified to work on the project.

Equal Employment Opportunity - The City of Covington does not discriminate administering any of its programs and ac�vi�es. The firm awarded the contract for work will be required to assure that no person shall be denied employment or fair treatment, or in any way discriminated against on the basis of race, sex, religion, age, na�onal origin, or disability.

Sec�on 4. EVALUATION OF PROPOSALS

4.1 SELECTION CRITERIA

Proposals will be evaluated by a selected city staff. Evalua�ons will be based on criteria outlined herein.

All proposals will be evaluated using the same criteria. The criteria used will be:

A. Firm’s qualifica�ons and experience 30 points

• Organiza�on strength and stability

• Experience and technical competence on public safety building projects

• Previous experience as a public safety building design team

B. Quality of team proposed to manage the Project 25 points

• Educa�on and experience of the assigned staff

• Key personnel’s level of involvement

• Quality and experience of firm and subcontractors

• Proximity and availability of key personnel

C. Project Delivery 25 points

• Quality of final work product in example projects

• Flexibility to operate successfully within various work environments

• Clear and achievable �meline

• Ability to meet schedules

D. Firm’s approach and innova�ons to meet Project goals 20 points

• Ability to ins�ll Commitee confidence in the firm’s understanding of the Project requirements

• Firm’s communica�on and problem-solving methods and abili�es

• Innova�ve delivery approach to the work to save �me and/ or money

4.2 SELECTION PROCESS

Design/Build firms that the Evalua�on Commitee feels can best meet the requirements of this RFQ may be invited to par�cipate in an interview process. Final selec�on of a firm for contract award will be made by the Mayor & City Council following recommenda�on of the RFQ Evalua�on Commitee.

The City will select the Respondent and Project team deemed by the City to be in its best interests.”

The process for selec�on of a firm for contract award shall be as follows:

A. Based on informa�on provided in the Responses, a firm or firms will be selected for further considera�on.

B. Presenta�ons / interviews with selected firms may be conducted, and a final selec�on will be made a�er the interviews are concluded and the Evalua�on Commitee has had an opportunity to evaluate all informa�on received.

Atachment “A” Station 23 split level fire living space and bays on first floor north side. 2nd floor on south side with EMS, PD, FMO.

Entire complex is to be sprinklered and alarmed. All cooking surfaces require hood suppression units.

Hot Zone Air scrubbers to meet the NFPA cancer initiative Warm Zone Air scrubbers to meet the NFPA cancer initiative

First Floor (North Side)

Bay

Stairs in Bay Leading to 2nd Floor Fire Side

2nd Floor (South Side)

Exterior

Atachment “B”

REQUEST FOR QUALIFICATIONS

ATTACHMENT “C” - ADDENDA ACKNOWLEDGEMENT FORM

DATE:

TIME:

BID #:

NAME OF RESPONDENT:

Attn: Purchasing Department

2194 Emory Street

To Whom It May Concern:

We acknowledge Addendum(s) , issued in accordance with the Request for Qualifications to provide 2024-10 911 Center Design/Build services.

By: Signature:

Date:

FEDERAL COMPLIANCE FORM

Atachment “D”

In the event a procurement under this contract is federally funded, the Contractor agrees to comply with all federal statutes rela�ng to nondiscrimina�on, labor standards, and environmental compliance. The Contractor will be no�fied if the procurement is federally funded.

With regards to “Rights to Inven�ons Made Under a Contract or Agreement,” If the Federal award meets the defini�on of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organiza�on regarding the subs�tu�on of par�es, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inven�ons Made by Nonprofit Organiza�ons and Small Business Firms Under Government Grants, Contracts and Coopera�ve Agreements,” and any implemen�ng regula�ons issued by the awarding agency.

Contractor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II. Addi�onally, for work to be performed under the Agreement or subcontract thereof, including procurement of materials or leases of equipment.

Contractor shall comply and shall no�fy each poten�al subcontractor or supplier of the Contractor's federal compliance obliga�ons. These may include, but are not limited to:

(a) Title VII of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimina�on on the basis of race, color or na�onal origin;

(b) Title IX of the Educa�on Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimina�on on the basis of sex;

(c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.),

(d) Sec�on 504 of the Rehabilita�on Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimina�on on the basis of handicaps and the Americans with Disabili�es Act of 1990;

(e) the Age Discrimina�on in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimina�on Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimina�on on the basis of age;

(f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, rela�ng to nondiscrimina�on on the basis of drug abuse;

(g) the Comprehensive Alcohol Abuse and Alcoholism Preven�on, Treatment and Rehabilita�on Act of 1970 (P.L. 91-616), as amended, rela�ng to the nondiscrimina�on on the basis of alcohol abuse or alcoholism;

(h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, rela�ng to confiden�ality of alcohol and drug abuse pa�ent records;

(i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, rela�ng to nondiscrimina�on in the sale, rental or financing of housing;

(j) any other nondiscrimina�on provisions in any specific statute(s) applicable to any Federal funding for this Agreement;

(k) the requirements of any other nondiscrimina�on statute(s) which may apply to this Agreement;

(l) Applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollu�on Control Act, as amended (33 U.S.C. §1251 et seq.), Sec�on 508 of the Clean Water Act (33 U.S.C. 1368), Execu�ve Order 11738, and the Environmental Protec�on Agency regula�ons at 40 CPR Part 15;

(m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a-7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-332), as set forth in Department of Labor Regula�ons at 20 CPR 5.5a;

(n) the mandatory standards and policies rela�ng to energy efficiency which are contained in the state energy conserva�on plan issued in compliance with the Energy Policy and Conserva�on Act (P.L. 94-163).

To demonstrate acknowledgement and understanding of the above listed Federal Requirements, vendor is required to sign below and return with bid response: Vendor Name: Signature of Authorized Agent: Print Name and Title of above Agent:

Vendor Name: ____________________________________________________________________

Signature of Authorized Agent: _______________________________________________________

Print Name and Title of above Agent: __________________________________________________

ATTACHMENT “C” - ADDENDA ACKNOWLEDGEMENT FORM