StatementofWork.FY26.27AlarmMonitoring.docx

PR #:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

FY26 ALARM and CCTV UPGRADE and MONITORING

1.0 GENERAL

1.1 BACKGROUND

The contractor shall install IDS Systems and CCTV in ODO, Communications, Vault, LE Conference, and Armory. This will also require the contractor to provide monitoring service 24/7 of IDS alarms for secure areas throught out Air Station Clearwater.

Live camera Monitoring systems outside of LE Conference Room, Communications Office, and Armory need to be installed to include recording capability. Recording Capability for CCTV systems must be able to retain recording for a minum of 30 days and must be able to be accessed and viewed on site by security personnel.

1.2 SCOPE

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform as defined in this Scope of Work, the contractor must perform to the standards in this contract.

1.3 OBJECTIVE

Contractor shall provide 24/7 monitoring of security systems in support of classified areas throught out Air Station Clearwater. The service shall be available 24 hours a day, 7 days a week, including holidays.

1.4 APPLICABLE DOCUMENTS

N/A

1.4.1 Compliance Documents

Electronic Security Systems Handbook

1.4.2 Reference Documents

Electronic Security Systems Handbook

2.0 SPECIFIC REQUIREMENTS/TASKS

The contractor shall provide all hardware and services for the IDS System:

Security Standards:

a. Triple biased Balanced Magnetic Switches (BMS) shall be installed on doors (use UL listed 2707A, 2707AD).

b. BMS shall be surface mounted or recessed and shall have a minimum of two encapsulated reed switches. The switches shall activate when any disturbance in the balanced magnetic field occurs. Each BMS shall have an over current protective device, rated to limit current to 80 percent on the switch capacity. The BMS shall be rated for a minimum lifetime of one million operations.

c. Line supervision shall be incorporated to detect any signal cutting, shorting, or splicing of the transmission line. Attempts at gaining access to, or substitution or neutralization of any sensor shall be detected and signaled. An alarm shall be indicated at the alarm control center within one second of a line tamper attempt. Dedicated terminal junction boxes for sensor inputs and connecting cables shall be securely welded or locked and provided with tamper switches. Junction boxes• 500 Gb Disk Space containing phone lines, which carry alarm system signals do not need to be locked, welded, or alarmed. However, if practicable, the room containing such boxes shall be kept locked or alarmed. Cellular transmission will be required as landlines are being disconnected, the equivalent line transmission security must be maintained.

d. A backup power source, capable of sustaining the system for a minimum of four hours, shall be provided to enable uninterrupted operation.

e. On/off switches shall be located within the protected area.

f. The IDS shall include a central control station where alarms annunciate. In addition, an audible alarm shall be located outside the protected area. Alarm signals shall be reset only in the protected area or the central control station.

g. The alarm display panel shall indicate secure, access, and alarm status.

h. The IDS shall inclde a Detection of Motion capability inside the classified work space.

The contractor shall provide 24/7 monitoring service:

· The service shall be available twenty-four (24) hours a day, seven (7) days a week, including holidays.

· The support will also provide onsite technical assistance in the event of a major catastrophic system failure.. The service shall be available twenty-four (24) hours a day, seven (7) days a week, including holidays.

· This support will cover all maintenance and labor involved in maintaining an operational system. This will not include replacement of equipment not covered by manufacturer’s warranty.

i. CCTV: CCTV monitoring shall be on the exterior doors of the LE conference room, Communications Office and Armory. CCTV cameras are not allowed within a CWS. Recording of CCTV for 30 day minimum is required and must be able to be retrieved and stored locally. The CCTV shall have immediate backup power by UPS for 24 hours.

j. Access Control Equipment Display of the CCTV inside of the entrance to identity persons and activity outside the entrance before opening the entrance.

AIPhone. For two-way voice communications with personnel requesting access, the system shall be technically screened to ensure it cannot be used for eavesdropping

3.0 CONTRACTOR PERSONNEL

The Contractor shall provide a list of all on-site personnel, including sub-contractors (including second and third-tier subcontractors) and suppliers, to the Contracting Officer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

3.1 QUALIFIED PERSONNEL

The contractor shall provide technicians that are adequately qualified to complete the scope of work and are experienced with IDS Systems installed in restricted areas at Government facilities.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

N/A

3.4 PROJECT MANAGER

The Project Manager must be available to the COR via telephone between the hours of 0800 and 1500 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 48 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the COR), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

N/A

4.1 SECURITY

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 07/01/2026-09/30/2026.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard at Air Station Clearwater, 15100 Rescue Way, Clearwater, FL 33762.

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1500 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

N/A

4.6 POST AWARD CONFERENCE

N/A

4.7 PROJECT PLAN

N/A

4.8 BUSINESS CONTINUITY PLAN

N/A

4.9 PROGRESS REPORTS

N/A

4.10 PROGRESS MEETINGS

The Project Manager must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings must take place by Telephone or email or inperson at Coast Guard Air Statoin if needed.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

N/A

4.13 PROTECTION OF INFORMATION

N/A

4.14 SECTION 508 COMPLIANCE

N/A

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 03 business days to review deliverables and make comments. The Contractor must have 03 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

N/A

COR, Contracting Officer

Xxxx

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