Statement of Work with Attachments 1 and 2.pdf

STATEMENT OF WORK

FOR

DELIVERY AND PICK-UP OF U.S.

GOVERNMENT FURNISHINGS AND

APPLIANCES

86th CES/CEHF

FURNISHINGS MANAGEMENT

SECTION (FMS)

EINSIEDLERHOF AIR STATION

FEB 2024

1.0 SCOPE OF WORK

1.1 The Contractor shall perform to the standards in this contract. All services shall be performed in accordance with (IAW) this SOW all applicable German and EU laws in their current version and conform to standard commercial practices. The Contractor shall provide non-personal services, management, personal safety equipment, supervision, labor, transportation and all other items and services necessary in the delivery and pick-up of furnishings and appliances to and from Einsiedlerhof Air Station, Building 720. The Government shall provide equipment and tools to perform duties assigned herein.

1.2 The following types of furnishings and domestic appliances but not limited to, will be transported: dining chairs, dining tables, sofas, easy chairs, coffee tables, end tables, bed frames, mattresses, nightstands, wardrobes, chest of drawers, washing machines, dryers, and refrigerators. Furnishings and appliances are manufactured by different companies and include various sizes and weights as described in Attachment 1. The Contractor shall provide six (6) personnel (workers with driving license are not required), Monday – Friday to support daily FMS operations in delivering and picking-up furnishings and appliances for a period of six (6) months, starting on 1 May 2024 to 31 October 2024.

See Section 4 for the operating hours.

1.3 The Contractor shall provide a minimum of 6 employees each workday to include 1 onsite supervisor and 5 material handler employees. The Contractor shall provide in writing within 10 business days after contract award to the Contracting Officer (CO) and the COR, the names of the Contract Manager and Alternate(s) who shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

1.4 The onsite supervisor shall be on site during normal duty hours. The Contract Manager shall be able to read, write, speak, and understand the English language.

1.5 The contractor or onsite supervisor will be notified of the daily schedule and team assignments by the Contracting Officer Representative (COR). Contract service providers are expected to collaborate with Government staff members and/or form teams with them. Team assignments may vary and can change daily. The contractor or onsite supervisor shall notify the COR within 24 hours if unable to provide a minimum of 6 employees.

1.6 The furnishings and appliances to be transported to and from the Furnishings Management Section are the property of the U.S. Government.

2.0 DUTIES AND RESPONSIBILITES

2.1 The Contractor shall have an onsite supervisor who can read, write, speak, and understand the English and German Language. The onsite supervisor shall be able to verbally communicate with the contractor’s employees. The onsite supervisor shall meet with the COR in Building 720 Einsiedlerhof Air Station, prior to the start of each day. The purpose of this meeting is to examine the workload, distribute daily tasks, and discuss/resolve any issues or discrepancies. The onsite supervisor shall have full accountability of all contract employees and provides liaison services as necessary. If an employee is not able to perform a shift, an alternate shall be provided. The onsite supervisor must provide notice to the COR at the earliest time practical for alternate coverage.

2.2 The following are the duties and responsibilities for Contractor personnel:

2.2.1 Load and unload furnishings and appliances, and related equipment onto and off trucks.

2.2.2 Deliver furnishings and appliances from Building 720 Einsiedlerhof Air Station to customers within the Kaiserslautern Military Community.

2.2.3 Pick-up furnishings and appliances from customers within the Kaiserslautern Military Community to

Building 720 Einsiedlerhof Air Station.

2.2.4 Assemble and/or disassemble furnishings.

2.2.5 Hook up and disconnect appliances (washing machines, dryers, refrigerators). Connects washing machines and checks the water lines for leaks.

2.2.6 Check furnishings and appliances for cleanliness, loss, damage, and serviceability.

2.2.7 Makes and provides for optimum use of the available storage space and at the same time observe the permissible gross weight of the vehicle.

2.2.8 Moves, places, assembles, and disassembles furnishings taking care not to cause damage to such furnishings, facilities, vehicles, or personal property.

2.3 Physical Effort: Contractors will be often required to stand on hard surfaces for extended periods of time, and to bend, stoop, and work in tiring and sometimes uncomfortable positions. Position involves extensive physical activity which requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 35 kilograms. With the aid of other personnel or weight handling equipment, the larger objects weighing between 70 and 120 kg. Refer to Attachment 2 for more details on dimensions and weight.

2.4 Working Conditions: Work is done inside or outside in areas that may be hot, damp, cold, drafty, or poorly lighted.

Personnel are regularly exposed to the possibility of cuts, scrapes, bruises, abrasions, falls, and injury. Work environment involves exposure to hazards or physical risks, which require safety precautions and may require wearing protective clothing, therefore personnel must be physically able to wear Personal Protective Equipment (PPE) such as hardhats, safety toed shoes and gloves as required by task performed. The contractor is responsible for providing PPE to employees such as safety toed shoes, and gloves.

2.5 Safety Procedures: Awareness of manual handling safety and equipment operation techniques is crucial to mitigate the risk of employee injuries when using mechanical equipment for material movement and storage. Employees should match the weight, size, and shape of materials to the appropriate equipment to prevent overloading. Additionally, adherence to equipment-rated capacities and precautions during stacking and storing procedures are essential for workplace safety. When picking up items with a powered industrial truck, workers must do the following:

2.5.1 Center the load on the forks as close to the mast as possible to minimize the potential for the truck tipping or the load falling,

2.5.2 Avoid overloading a lift truck because it impairs control and causes tipping over.

2.5.3 Do not place extra weight on the rear of a counterbalanced forklift to allow an overload.

2.5.4 Adjust the load to the lowest position when traveling.

2.5.5 Follow the truck manufacturer’s operational requirements.

2.5.6 Pile and cross-tier all stacked loads correctly when possible.

2.6 General Cleaning Task: The contractor shall ensure daily interior cleaning of assigned vehicles, weekly exterior washing, and organization of workspace as well. Use approved environmentally friendly cleaning materials specific to surface type. No smoking outside designated areas.

2.7 Demonstrating a level of professionalism defined by keeping lines of communication open, acknowledging, and adhering to instructions regarding the appropriate delivery or pickup.

2.8 The onsite supervisor needs to be able to use the reporting system appropriately, recognizing and noting in English any damages to Government and private property.

2.9 Inspects furniture and appliances, assesses, and documents the conditions. Reports detects defects, damages and errors to the COR or Dispatch supervisor.

2.10 Prepares daily trip ticket and time accountability log for each deliver/pick-up.

3.0 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

3.1 The Contractor shall perform work under this contract consistent with the relevant environmental policy and objectives identified in the installation’s Environmental Management System (EMS) applicable for the contract. The Contractor shall perform work in a manner that conserves water, energy, and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities. Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

3.2 All onsite contractor personnel shall receive the installation EMS awareness level information. This training is provided by 86 CES Environmental Program Manager. They can be reached at DSN: 478-8405 or commercial number +49 63171 405 8405. The contractor shall document the training and provide the training document to the COR.

3.3 The contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany and United States OSHA standards. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract.

3.4 The FGS for Germany, US OSHA standards, and other important environmental laws & requirements applicable for all contractors working on base and will be made available upon request.

4.0 SCHEDULE/HOURS OF OPERATION

4.1 All stops (deliveries and pick-ups) shall be performed on a daily basis excluding German and American Holidays. For planning purposes hours of operation will be Monday – Thursday, 0700-1600 with 1-hour lunch break, and Friday 0700- 1530 with 30-minute lunch break. The Contractor shall be available to receive telephone calls from the COR during normal duty hours and shall respond to calls within 24 hours after notification. Contractor employees shall report on all scheduled days, any day where contractor employees are not present will be reduced from the monthly invoice using the formula of unit monthly price divided by 21 days, to get the daily rate. Providing furnishings and appliances to customers is the primary objective of FMS and the contractor’s failure to provide consistence performance will be recorded for their performance report (see Section 7.0).

4.2 The contractor shall complete all stops assigned for that day. Based on the season and demand, the number of stops may vary per truck on a daily basis. However, every employee must make no more than ten stops in a 24-hour period.

4.3 U.S. AND GERMAN HOLIDAY SCHEDULE/HOURS OF OPERATION

List of U.S. Holidays:

*1. 1 January New Year’s Day

2. 3rd Monday in January Martin Luther King’s Day

3. 3rd Monday in February Washington’s Birthday

4. Last Monday in May Memorial Day

5. 20 June Juneteenth *6. 4 July Independence Day

7. 1st Monday in September Labor Day

8. 2nd Monday in October Columbus Day *9. 11 November Veteran’s Day

10. 4th Thursday in November Thanksgiving Day *11. 25 December Christmas Day

*When the holiday is on a Saturday, the preceding Friday will be the U.S. Holiday.

*When the holiday is on a Sunday, the following Monday will be the U.S. Holiday.

List of German Holidays.

1. 1 January New Year’s Day Neujahr

2. ** Good Friday Karfreitag

4. ** Easter Monday Ostermontag

5. 1 May Labor Day Tag der Arbeit

6. ** Ascension Day Himmelfahrt

7. ** Whit Monday Pfingstmontag 8 ** Corpus Christi Fronleichnam

9. 3 October Union Day Tag der Deutschen Einheit

10. 1 November All Saints Day Allerheiligen

11. 24 December Holy Night Heiligabend

12. 25 December Christmas Weihnachten

13. 26 December Christmas Weihnachten

** Indicates dates change each year

5.0 BASE ACCESS

5.1 It is the Contractor’s responsibility to ensure the Contracted Personnel have all applicable documents to obtain a base pass. The items in Attachment 2 are required before an installation pass can be issued to contractor personnel. The Government will not temporarily sign in Contractor Personnel for any reason. Sign-in privileges shall be given only to the Contract Manager or an Alternate(s) who can read, write, speak, and understand the English language.

6.0 GOVERNMENT PROVIDED FACILITIES/SERVICES

6.1 The Government shall provide a work area to include lavatory facilities, a break room, and fridge. Additionally, the Government shall provide hot and cold running water sink drainage, heat, lighting, and electrical outlets.

7.0 PERFORMANCE ISSUES/DEFICIENCIES

7.1 All issues shall be handled at the lowest level, beginning with the COR and onsite supervisor. The onsite supervisor acts as the focal point between contract employees and the COR. Issues may include, but are not limited to, failure to perform any tasks described in this SOW herein, unprofessional behavior, safety concerns, or related incidents. If the issue/discrepancy cannot be resolved at the COR level, it shall be raised to the Contracting Officer via a Contract Deficiency Report (CDR). CDRs must be addressed and rectified by the contractor as soon as possible. Failure to adhere to contract requirements and/or failing to respond appropriately to issued CDRs, or continual violations of a similar nature may initiate termination procedures as outlined in FAR 52.212-4 and FAR Part 12 as appropriate. Additionally, such issues may reflect in any performance assessments made in correlation to this contract.

ATTACHMENT NO. 1

Dimensions and Weights

ITEM DIMENSIONS WEIGHTS

SGL METAL BED FRAME

SLAT

17,72” / 45 cm Height* X 35,43" / 90 cm Width X 78,74” / 200 cm Length

Between 20 kg to 22 kg/ 44 lbs to 48,5 lbs

DBL METAL BED FRAME

SLAT

17,72” / 45 cm Height* X 55,12" / 140 cm Width X 78,74” / 200 cm Length

Between 30 kg to 32 kg/ 66,14 lbs to 70,55 lbs

SGL MATTRESS 9,84” / 25 cm Height* X 35,43" / 90 cm Width X 78,74” / 200 cm Length

Between 18 kg to 20 kg

DBL MATTRESS 9,84” / 25 cm Height* X 55,12" / 140 cm Width X 78,74” / 200 cm Length

Between 24 kg to 26 kg

LOUNGE SEAT

UPHOLSTERD WOOD

SIDES 1 SEAT

32” / 81.2cm Height X 29" / 73.6cm Width X 28” / 71cm Length

Between 23 kg to 25 kg/ 50,71 lbs to 55 lbs

LOUNGE COUCH

UPHOLSTERD WOOD

SIDES 3 SEAT

32” / 81.2cm Height X 79.5"/ 201cm Width X 28” / 71.1cm Length

Between 48 kg to 50 kg/ 105,80 lbs to 110,2 lbs

END TABLE 22” / 55.9cm Height X 20" / 50.8cm Width X 20” / 50.8cm Length

Between 9 kg to 11 kg/ 19,84 lbs to 24,25 lbs

COFFEE TABLE 18” / 45.7cm Height X 42" / 106.7cm Width X 22” / 55.9cm Length

Between 15 kg to 17 kg/ 33,07 lbs to 37,48 lbs

NIGHTSTAND 24" / 61cm Height X 16" / 40.6cm Length X 21.5" / 54.6cm Width

Between 12 kg to 14 kg/ 26,46 lbs to 30,86 lbs

DINING TABLE WITHOUT

LEAVES

30” / 76.2cm Height X 40" / 101.4cm Width X 63” / 159.7cm Length

Between 33 kg to 35 kg/ 72,75 lbs to 77,16 lbs

TABLE DINING

EXTENDABLE WITH

LEAVES

30” / 76.2cm Height X 36" / 91.4cm Width X 55” / 139.7cm up to 82” / 208.3cm

Between 39 kg to 41 kg/ 85,98 lbs to 90,39 lbs

DINING CHAIR 35" / 88.9cm Height (chair seat height is 18" / 45.7cm) X 18” / 45.7cm Length X 18" /45.7 cm Width

Between 5 kg to 7 kg/ 11,02 lbs to 15,43 lbs

CHEST OF 3 DRAWERS 30” / 76.2cm Height X 30" / 76.2cm Length X 18” / 45.7cm Width

Between 43 kg to 45 kg/ 94,80 lbs to 99,21 lbs.

WARDROBE 72" / 183cm Height X 36" / 90cm Width X 24" / 60cm Depth

Between 68 kg to 70 kg

Dryer Compact 84,2cm Height x 59,8cm Width x 59,9cm Depth

Between 35 kg to 37 kg

Dryer Condenser 84,2cm Height x 59,8cm Width x 59,9cm Depth

Between 41 kg to 43 kg

Dryer US 1,092cm Height x 68,3cm Width x 71,1cm Depth

Between 60 kg to 62 kg

Washer Compact 84,2cm Height x 59,8cm Width x 59,9cm Depth

Between 72 kg to 74 kg

Washer US 91,4cm Height x 68,5cm Width x 65,0cm Depth

Between 87 kg to 89 kg

Refrigerator 20" Cuft 170cm Height x 76,2cm Width x 81,3cm Depth

Between 118 kg to 120 kg

Refrigerator 11.5" Cuft 185cm Height x 61cm Width x 69cm Depth

Between 82 kg to 84 kg

Transformer Between 10 kg to 12 kg

ATTACHMENT NO. 2

Items Required for Installation Access

1. Good Conduct Certificate (GCC)/(Fuehrungszeugnis) not older than one year, NCIC, FBI check, or security clearance (if applicable). GCCs from countries outside of Germany must be translated into German or English and notarized.

2. Original copy of Passport/Reisepass/Personalausweis

3. Copy of Residence Permit/Aufenthaltserlaubnis if required

4. Copy of Work Permit/Arbeitserlaubnis/Freizuegigkeitsbeschsinigung

5. Copy of DoD awarded contract showing performance period and location(s) access is required to fulfill contractual obligations

6. Pass Holder Acknowledgement Memorandum (Provided by the Government)

7. 17 Page Questionnaire (Provided by the Government)

NON-GERMAN CITIZEN

GERMAN CITIZEN

VALID PASSPORT/ ID VALID PASSPORT/ ID

RESIDENT PERMIT GOOD CONDUCT CERTIFICATE

WORK PERMIT IF APPLICABLE

GOOD CONDUCT CERTIFICATE 17 PAGE QUESTIONNAIRE

PROOF OF GERMAN RESIDENCE ACKNOWLEDGEMENT MEMO

17 PAGE QUESTIONNAIRE

ACKNOWLEDGEMENT MEMO

Additional Information Required:

HEIGHT (INCHES)

WEIGHT (POUNDS)

EYE COLOR

HAIR COLOR