Questions from Vendors and Answers.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

04 April 2024

MEMORANDUM FOR INTERESTED PARTIES

FROM: 700 CONS/PKA

Kapaun AS, Germany

SUBJECT: Questions and Answers for Combo Solicitation F3N0523306AW01

1. Interested parties are provided the following initial questions and answers for the subject solicitation:

Question: If quoting in Euros, what is the conversation rate the Government will use?

Answer: The Government will follow the fixed FY24 President’s Budget Rate of .9798 Euro per one USD.

Question: Given the recent rapid changes in the Euro/Dollar exchange rate, when and how often will the Government adjust the conversion rate?

Answer: In historical instances of drastic foreign currency rate fluctuations, the Government has enacted revised rates within a FY. However, this would ordinarily only affect new contract obligations. Once a contract is finalized, the fixed rate used therein will remain throughout the duration of the specific CLIN.

Question: (Regarding Quality Control Plan) 1. Does the Government want a management structure physically located in Europe? 2. Does the Government want a contractor representative that shall be available by telephone or email from 0800 hours to 1700 hours Central European Time?

Answer: 1. The onsite supervisor must be physically located in Europe and be onsite during performance of a contract. 2. Yes, the onsite supervisor is required to be available by telephone or email from 0800 hours to 1700 hours local time.

Context: The SOW states in 1.1 “The Contractor shall provide non-personal services, management, personal safety equipment, supervision, labor, transportation and all other items and services necessary in the delivery and pick-up of furnishings and appliances to and from Einsiedlerhof Air Station, Building 720. The Government shall provide equipment and tools to perform duties assigned herein.”

Question: Can the Government please clarify if the contractor is to provide the vehicles to transport items or if the Government provides the vehicles?

Answer: The Government will be providing transportation, vehicles, fuel, drivers etc. necessary for the contract employees to fulfill their responsibility.

Question: If the Government provides the vehicles, is the contractor responsible to supply drivers? If so, can Local National personnel drive Government vehicles?

Answer: The Government will provide vehicles and drivers. Contract employees will not be responsible for driving.

Question: Can these be US Nationals? Or is there an expectation of using German nationals?

Contract employees may be US Nationals or German. Regardless, it is the contractor’s responsibility to ensure they comply with all applicable US, European, German (etc.) labor laws. However, please be aware of the performance start date; employees will need to be in place as soon as possible upon award.

Question: Will the USGOV provide fuel at USGOV costs?

Answer: Yes. The US Government will provide vehicles and fuel as appropriate at its own expense.

Question: Is there an incumbent contract or contracts for this required service?

Answer: There is not an incumbent contractor.

Question: If there is an incumbent contract or contracts for this service, who was the contractor, what is the contract number, the total value of the contract, and what were the contract (s) period of performance?

Answer: Not applicable.

Question: Is the required onsite supervisor included in the number of employees, or is the onsite supervisor an additional requirement?

Answer: The onsite supervisor is included within the number of employees. All personnel, including the onsite supervisor, are required to perform the tasks outlined in Statement of Work Sections 2.2 to 2.10.

2. Please direct and questions or concerns to Contract Specialist SrA Tyre Baker at tyre.baker@us.af.mil and the undersigned Contracting Officer at christian.leyva_meraz.1@us.af.mil.

CHRISTIAN E. LEYVA MERAZ, SSgt, USAF Contracting Officer