Statement of Work water tank inspection cleaning and lining.docx

Statement of Work Inspection/Cleaning and Tank Lining of 14th-floor Water Tanks Stratton VAMC Albany, NY A. Introduction – Stratton VAMC’s mission is to provide world-class healthcare for veterans in the capital region and upstate New York.

B. Background /Objective –The Stratton VA Medical Center in Albany, New York, is currently seeking a vendor for the inspection and cleaning of two 25,000-gallon domestic cold water storage tanks located on the 14th floor of the Medical Center. These tanks supply the Medical Center's high loop, floors 5 through 14, with potable domestic water. These tanks also provide redundancy for the fire protection system throughout the building. It is the intent of this contract that the U-1 form (Manufacturers Data Report for Pressure Vessels) be completed and submitted as required by the provisions of the ASME Boiler and Pressure Vessel Code Rules, Section VII, Division 1

C. Place of Performance – Stratton VAMC, Albany, NY; Bldg. 1, 14th floor.

D. Period of Performance – Work will take place Monday-Friday. 7 AM to 4 PM

E. Scope of Work – The water storage tanks were installed in 1951 and cleaned/inspected in 2024. Tanks are sound and have not caused any issues, such as leaks or corrosion. They are housed inside on the 14th floor and set horizontally off the ground on a concrete cradle. The tanks are supplied with domestic water from the sub-basement via pumps that convey City of Albany municipal water from the street to the tanks. The tanks have a level float system for operational control. Additionally, the tanks are ASME-pressurized vessels, with compressed house air at the top of each tank, regulated to approximately 18 psi.

Specific Tasks cleaning and inspection-

1. Contractor will furnish all parts and labor to accomplish the task of File Review: Perform a review of the available equipment files reflecting original design, OEM construction drawings, repair documentation, and inspection records. The file review aims to fully assess the equipment's operational conditions and history.

2. Contractor will furnish all parts and labor to perform an external visual inspection (VT) utilizing trained engineering personnel competent in tank design and damage mechanisms. Inspections shall include, but are not limited to, the shell, welds, heads, nozzles, appurtenances, relief protection, foundation, and coatings.

3. Contractor will furnish all parts and labor to perform a Non-Destructive Testing inspection utilizing ultrasonic thickness testing (UTT) on the external shell as required. This work shall be performed by trained personnel meeting the requirements of the American Society of Non-Destructive Testing SNT-TC-lA.

4. Contractor will furnish all parts and labor to perform an internal (VT) inspection, liner thickness measurements, and spark testing of the glass liner, which shall be provided by a field service technician. Holiday testing will comply with Standard Practice for Discontinuity (Holiday) Testing of Nonconductive Protective Coating on Metallic Substrates, following ANSVAWWA D103-09 Section 12 by reference to the American Society for Testing Materials (ASTM D1562-01) and STI SP001.

5. Contractor will furnish all parts and labor to ensure tanks are clean and free of any debris before putting tanks back in service.

6. Contractor will furnish all parts and labor to perform an evaluation, which includes an executive summary that outlines any conditions that inhibit the proper use and functionality of the equipment being inspected. And provides a comprehensive report with pictures and all documentation ascertained before, during, and after the inspections. The report should include, but not be limited to, the following:

a. UTT data and thickness measurement location (TML) map

b. Graphical representation of shell thickness data

c. Calculated minimum thickness

d. Wastage rates (if previous data is provided)

e. Remaining life expectancies (if previous data is provided)

f. Repair recommendations with criticality ranking

g. Inspection pictures

h. Future inspection intervals

7. Contractor will follow all OSHA confined space operating procedures, also having a confined space permit posted at the manway. The contractor will also provide a confined space rescue. Tanks should only be entered after air monitoring with a calibrated meter. Air monitoring must be continuous throughout the inspection.

Specific Tasks Lining of the Tanks-

1. Contractor will furnish all parts and labor to accomplish the task of File Review: Perform a review of the available equipment files reflecting original design, OEM construction drawings, repair documentation, and inspection records. The file review aims to fully assess the equipment's operational conditions and history.

2. Contractor will furnish all parts and labor to perform an external visual inspection (VT) utilizing trained engineering personnel competent in tank design and damage mechanisms. Inspections shall include, but are not limited to, the shell, welds, heads, nozzles, appurtenances, relief protection, foundation, and coatings

3. Contractor will use NSF/ANSI 61 or 600 approved potable water-safe coatings or membranes, such as epoxy, polyurethane, or flexible PVC liners. Linings must be impermeable, corrosion-resistant, chemically resistant, and durable to protect steel or concrete substrates.

4. Contractor will follow all OSHA confined space operating procedures, also having a confined space permit posted at the manway. The contractor will also provide a confined space rescue. Tanks should only be entered after air monitoring with a calibrated meter. Air monitoring must be continuous throughout the inspection.

5. Interior of the tank to be blasted to a SP-10 (near white metal) to prepare for the tank lining

6. Tank to be coated with 25 – 35 mils of ACOR S-16 two-part epoxy

F. Delivery Schedule or Deliverables – Contractor will deliver the finished report no later than 10 days after completion of testing. The report will be delivered to the COR.

G. Non-Compliance- The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

H. Government Tasks-

a. VA personnel will empty tanks one at a time for inspection, cleaning, and lining.

b. VA personnel will deenergize pumps.

c. VA personnel will close all appropriate valves.

d. VA personnel will follow all steps to properly Lock Out Tag Out (LOTO) all necessary valves, pumps, and equipment.

I. Inspection- Upon completion of the testing/cleaning service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full operational condition. No invoices will be processed for payment until the POC inspection is complete.

J. Other Related Services (Not Included in the Scope of Work) Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No person, including the COR or any other VA personnel, is authorized to request that the contractor perform additional work. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.