Statement of Work_Water Chem Treat_Solicitation Version_1.3.23.pdf

ATTACHMENT A

STATEMENT OF WORK

Chemical Water Treatment Services. Dated: 1/3/2023

1. GENERAL: The Contractor shall provide all management, supervision, labor, materials, supplies, tools and equipment necessary provide a full-service chemical water treatment program for the water systems listed in Section Eight below. Services shall include chemical treatment solutions, equipment service and repair, technical assistance, Government user training, chemicals, and laboratory testing and evaluation, in accordance with federal standards listed in Section Four. Services shall be performed at the DHS/FEMA, Mt. Weather Emergency Operations Center (MWEOC), 19844 Blue Ridge

Mountain Road, Mt. Weather, VA 20135-2006.

2. SERVICES TO BE PERFORMED: Chemical water treatment services shall address biological growth, dissolved solids and scaling, and corrosion protection in all systems and equipment listed in

Section Eight below. These services shall include:

2.1 Bi-monthly Service Visits - Each system will be tested and serviced as follows:

• Detailed chemical analysis tests

• Calibrate or make minor repairs when needed

• Discuss test results with Government users

• Provide written service reports to COR and individual shop representative (see Section

Three below)

• Make recommendations

• Train Government users in the operation of chemical water treatment systems, as well as the safe use and disposal of chemicals

2.2 Bi-annual Legionella Testing for eight cooling towers

2.3 Corrosion Coupon testing for thirty-four systems: three times per year

2.4 Water Samples for thirty-nine systems: six times per year

2.5 Purchase and delivery of environmentally safe chemicals

2.6 Purchase of repair parts or replacement devices upon prior written approval from COR

3. SERVICE REPORT: A service report shall be furnished to the COR and the individual shop representative upon completion of each service visit. At a minimum, the report shall include:

3.1 Date and time of arrival

3.2 Hours performing services

3.3 Listing of tests or services performed including parts replaced or repaired

3.4 Listing of chemicals used in each system

3.5 Listing of systems that are not fully functional

STANDARDS: The Contractor’s Chemical Water Treatment program shall meet or exceed U.S.

General Services Administration mandatory standards for water treatment as found in the Facilities

Standards for the Public Buildings Service, PBS-P100; issued March 2015. Reference PBS-P100, Chapter 5, Mechanical Engineering; Section 5.3.5, Water Treatment which is available online at http://gsap100.wbdg.org/ .

4. SECURITY REQUIREMENTS: An active DSS TOP SECRET facility clearance is required of the

Contractor and any Sub-contractors; individual TOP SECRET clearances are required for all staff performing work at the MWEOC facility.

A minimum of one (1) contractor or subcontractor individual must maintain a TOP SECRET clearance throughout the duration of the contract. Reference the Sections titled “SECURITY REQUIREMENTS” in the RFP. Contractor service personnel must comply with MWEOC security regulations/requirements as well as CFR 44, PART 15, CONDUCT AT THE MT. WEATHER EMERGENCY ASSISTANCE

CENTER AND AT THE NATIONAL EMERGENCY TRAINING CENTER. The Contractor is required to become familiar with and abide by information provided to them after contract award concerning specifications for working in CLASSIFIED areas. Such information may deal with security regulations, temporary facilities and controls, and any associated work restrictions. Any necessary security clearances shall be obtained prior to commencement of work. A DD Form 254 will apply and be issued under this contract.

4.1 The water systems to be serviced under this contract may be located in a classified area which requires a TOP SECRET security clearance to access. Such access will be only to perform the services required in this SOW. The Contractor must have an adequate number of service personnel with appropriate security clearance to support the requirements of this contract. As a minimum, the contractor shall have at least one (1) technician with an active

TOP SECRET clearances at the time of contract award. The Contractor shall allow approximately 30 calendar days, from submittal of approved VAR/VAL/DD254 access forms, for approval by the U.S. Government to allow personnel with active TOP SECRET clearances access to classified areas at the Mount Weather facility.

4.2 Contractor personnel should anticipate up to one additional hour per visit to the facility for vehicle inspection and access to the equipment to be serviced. Due to specific mission requirements and special programs inherent in the nature of TOP SECRET restricted areas, the

U.S. Government may direct the Contractor to leave restricted areas at any given time. The

Contractor shall notify the Contracting Officer immediately upon interruption of service or stoppage of work under this contract.

4.3 For purposes of the DD Form 254, the Contractor will require access to:

• FOR OFFICIAL USE ONLY INFORMATION (FOUO) —YES

4.4 For purposes of the DD Form 254, in performing this contract, the Contractor will:

• HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER

CONTRACTOR’S FACILITY OR A GOVERNMENT ACTIVITY – YES

• PERFORM SERVICES ONLY – YES

• HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS – YES

http://gsap100.wbdg.org/

4.5 As required by Executive Order 12829 and under the authority of DOD Directive

5220.22, the Contractor must provide all cleared employees with Unauthorized Disclosure of Classified or Unclassified Information (UDCU), Operations Security (OPSEC) and

Insider Threat (IT) security education and training at least annually. Training methods for

Contactor personnel can be found at:

• UDCU - https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

• IT – http://cdsetrain.dtic.mil/opsec

• OPSEC – https://www.iad.gov/ioss/department/opsec-fundamentals-course-opse1300-opse1301- opse1300e-10045.cfm

• Certification of attendance is required to be sent to the DHS/FEMA Security

Programs Office no later than 30 days after contract award. New employees appointed for work on this contract must receive OPSEC and IT training within

30 business days of joining the contract.

• The Contractor’s Facility Security Officer (FSO) must submit annual training certifications within 30 business days via email to the CO and COR. Please note that additional Government training maybe required.

4.6 The Contractor has a shared responsibility to protect DHS, FEMA IT Systems and

Resources, thus in accordance with DHS, FEMA General Rules of Behavior for Users of

DHS IT Systems and Resources that Access, Store, Receive, or Transmit Sensitive

Information, only Government owned office equipment (e.g., workstations, laptops, PEDs, PDAs) shall be used to access DHS, FEMA systems and information. Thus, if needed, Government owned electronic devices will be provided to the Contractor for the purpose of performing services required under this contract. Contractor owned electronic devices are prohibited in classified areas and from accessing DHS, FEMA IT Systems and Resources.

5. PERIOD OF PERFORMANCE: This contract includes a base 12-month period of performance, which may be extended for up to four 12-month option options. The total duration of this contract, including the exercise of any option year, shall not exceed sixty months.

5.1 If during the duration of the period of performance there are changes in contractor personnel, the contractor shall inform the Government, in writing, as soon as possible, but no less than 30 calendar days before the changes become effective.

6. SCHEDULING: The Contractor must contact the following shop representative to schedule bi-monthly services and testing for each system listed in Section Eight:

A/C Shop 540 – 542 – To be provided after award

Control Room 540 – 542 – To be provided after award

Heat Shop 540 – 542 – To be provided after award https://www.iad.gov/ioss/department/opsec-fundamentals-course-opse1300-opse1301-opse1300e-10045.cfm

7. SYSTEMS AND EQUIPMENT TO BE SERVICED: The following systems and equipment are covered by this service contract (please note the following is For Official Use Only (FOUO) and is not to be disseminated further)

System

No.

System Description

1 Cooling Tower Condenser Water, Web master one controller, Legionella Testing, Coupon rack, water sample

2 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water

Sample

3 Closed Condenser Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water

Sample

4 Closed Chilled Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

5 Closed Chilled Water, Coupon Rack, Water Samples

6 Hot Water loop, Coupon Rack, Water Samples

7 Closed Chilled Water, Coupon Rack, Water sample`

8 Dry Cooler loop, Coupon Rack, Water sample

9 Closed Chilled Water, Coupon Rack, Water sample

10 Closed Chilled Water, Water Sample

11 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

12 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

13 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

14 Dry Condenser Water Loop, Coupon Rack, Water sample

15 Dry Cooler loop, Coupon rack, Water Sample

16 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

17 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

18 Cooling Tower Condenser Water, Legionella Testing, Coupon rack, Water Sample

19 Closed Chilled Water Loop, Coupon Rack, Water Sample

20 Closed Chilled Water Loop, Coupon rack, Water Sample

21 Cooling Tower Condenser Water, Legionella Testing, Coupon Rack, Water Sample

22 Closed Chilled Water Loop, Coupon Rack, Water Sample

23 Dry Cooler Loop, Coupon Rack, Water Sample

24 Closed Chilled Water, Coupon rack, Water Sample

25 Dry Cooler Loop, Coupon Rack, Water Sample

26 Closed Chilled Water, Coupon rack, Water Sample

27 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

28 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

29 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

30 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

31 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

32 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

33 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

34 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

35 Closed Heated Boiler Water, Neptune 5-Gal chemical Filtered Pot Feeder, Coupon Rack, Water Sample

36 Closed Steam loop, Water sample, Foot Valve, Quill injector Valve

37 Closed Steam loop, Water sample, Foot Valve, Quill injector Valve

38 Closed Steam loop, Water sample, Foot Valve, Quill injector Valve

39 Closed Steam loop, Water sample, Foot Valve, Quill injector Valve