Statement of Work_Washer.pdf

Statement of Work for

Washer/Decontamination Units

1.Background:

The 88th Medical Group, Sterile Processing Department (SPD) has a mission-critical requirement to replace its failing and obsolete washer/decontamination equipment. The current systems are reaching the end of their service life, leading to increased maintenance and a risk to operational readiness. To ensure the highest standards of infection control and maintain continuous support for surgical services, the facility requires a modern, fully integrated decontamination and transport system. This project involves the procurement and installation of new mechanical washer/decontamination units and an automated conveyor system to streamline the sterile processing workflow, enhance efficiency, and ensure the safe, effective cleaning of reusable medical devices.

2. Scope:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to deliver, install, and validate a complete, turn-key washer and conveyor system. The scope includes the de-installation and disposal of existing legacy equipment, installation of the new systems, integration, testing, training, and a first-year preventative maintenance service plan.

3. Minimum Technical Requirements:

The integrated system must meet or exceed the following minimum technical requirements:

3.1 Mechanical Washer/Decontamination Units (Quantity: 4)

• Must be a cabinet-mounted, multi-level, mechanical washer/disinfector (STERIS

AMSCO 7052HP)

• Physical Configuration:

• Chamber must have minimum dimensions of 26" x 24" x 24".

• Must feature a single, vertical-sliding power door with a tempered glass window for observation.

• Performance and Cycles:

• Must feature pre-programmed cycles, including at a minimum: pre-wash, wash/cleaning, rinse, and thermal rinse/disinfection.

• Must include a specialized, factory-installed Robotic-Assisted Surgery (RAS) Cleaning Cycle for processing complex robotic instruments.

• Utilities and Power:

• Must be configured to operate on a 208V, 3-phase, 60 Hz electrical supply.

• Must be designed to utilize facility-supplied steam.

• Control and Documentation:

• Must be controlled by an integrated microcomputer that monitors and controls all unit operations and provides audible/visual alerts for deviations.

• Must include an integrated Thermal Printer to document and record the performance of every cycle for quality assurance.

3.2 Automated Conveyor & Handling System

• The system must provide automated, single-point-of-management transport of washer racks from the decontamination side to the clean processing side.

• Must include a Non-Motorized Feed-Out section and a Motorized Return Door module to facilitate a complete, ergonomic workflow.

• System must be fully integrated and compatible with the washer units to ensure seamless transfer of racks.

• Must include Auto Docking Transfer Cart Adapters to interface with the new washer units and existing transfer carts.

3.3 Required Supplies & Accessories

• The contractor shall provide all necessary accessories for a fully functional system, including but not limited to:

• Robotic Assisted Surgery (RAS) 12-Racks (Quantity: 2)

• 3-Level Manifold Racks (Quantity: 5)

• 2-Level Manifold Racks (Quantity: 2)

• Short, Auto-Lock Transfer Carts (Quantity: 9)

• Bar Code Tag Holders and Instrument Tags

• All necessary installation kits, flexible hoses, and drain connection kits.

4. Services

4.1 Installation and Project Management:

• Contractor shall provide complete project design, program planning, and coordination support services.

• De-installation and Disposal: The contractor is responsible for the de-installation and proper disposal of the four (4) existing washer units.

• Installation: Contractor shall perform all rigging, placement, assembly, and utility connections for the new washers and conveyor system in accordance with manufacturer specifications. Installation labor may occur during evening/weekend hours to minimize disruption to clinical operations.

4.2 Training:

• Contractor shall provide comprehensive, on-site initial training for all SPD and Biomedical Equipment Maintenance personnel on the operation, daily maintenance, and troubleshooting of the complete system.

• Training materials, including written operating instructions, must be provided.

4.3 Maintenance and Warranty:

• The system shall include a 1-Year Preventive Care Connect service plan, covering all preventative maintenance, safety tests, calibrations, and unscheduled repairs for the first 12 months post-installation.

• The contractor must provide 24/7 technical support via telephone.

• For any reported equipment failure, a qualified service technician must be on-site within 24 hours of notification, with the system repaired and fully operational within 48 hours of the initial on-site response.

5. Delivery

• Lead Time: The contractor shall deliver all equipment and components within the timeline agreed upon at contract award.

• Shipping: All equipment shall be shipped F.O.B. Destination to the 88th Medical Group, Wright-Patterson AFB, OH 45433. All shipping, handling, and insurance costs shall be included. The contractor must comply with all installation entry and delivery procedures for Wright-Patterson AFB, including processing through the Commercial Vehicle Delivery Gate (CVDG) as required.