Statement of Work-Warm Storage Facility.pdf

ARCHITECT-ENGINEER SERVICES

STATEMENT OF WORK (A-E SOW)

Warm Storage Facility Joint Base Elmendorf-Richardson (JBER) Alaska

PROJECT WORK DESCRIPTION

1) SCOPE: Provide professional Architect-Engineer (A-E) services to develop a design to construct a Warm Storage Facility.

2) PROJECT DESCRIPTION:

i) Project Identification: Project design of, Warm Storage Facility at JBER, AK. All expended funds are to be used for, and in support of, the effort to do an in-house construction project for a Warm Storage Facility. The building is located on JBER-Elmendorf, exact site to be determined.

3) DESIGN INSTRUCTIONS:

i) Priorities: Provide a design concept to meet requirements for a warm storage facility:

(a) The design also should not leave general items open for interpretation such as, “as required” or “as needed”. Items, materials, and intended systems along with necessary and implied construction procedures must be clearly indicated in the design documents.

(b) Design schedule must be maintained to ensure the documents are completed and ready for government contracting not later than 9 months after Notice to Proceed

(NTP).

(c) The construction project will be accomplished as a “Troop Training Project” with the use of both military and Department of Defense (DoD) civilian employees.

ii) Specific Design and Administrative Requirements:

(a) The A-E will prepare complete 100% sealed design documents for the Warm Storage Facility. Services shall include preparation of design analysis, drawings, specifications, and cost estimate for Materials only.

(b) The A-E will perform administrative support during the construction phase. This work is expected to include but is not limited to the following:

1. Serving as the professional technical consultant and advisor to the Government during the construction process.

2. Reviewing the result of all testing, including quality assurance testing, conducted during or after construction and reporting to the Government

Requirement Number: A036817-1 whether these results meet the design intent, and the requirements of the construction contract documents.

3. Being responsible for the coordination and performance of on-site services performed by consultants employed by the A-E and reviewing reports and other data submitted by such consultants.

4. Necessary professional services required to solve problems caused by design errors, omissions, ambiguities, etc.

5. Reviewing RFI’s and responding within 5 working days of receipt.

(c) The project specific design and investigative scope of work shall include at a minimum:

(i) BUILDING ANALYSIS & SURVEYS:

1. Evaluate the existing well and septic systems for compliance with current standards and upgrade if needed to meet the requirements of the new facility.

2. BUILDING DESIGN REQUIREMENTS:

a. Size:

i. 100’ x 150’ Pre-Engineered Steel Building.

b. Utilities/Equipment: (All to be sized by design engineers)

i. Natural gas fired units.

ii. Basic plumbing, no toilet rooms, or break rooms.

iii. Basic lighting.

iv. Surface mounted utilities.

v. Floor drains with oil water separators and sand traps

vi. High efficiency natural gas on demand boilers/water heaters: fired in stages, minimum two.

vii. High efficiency on demand water heater if not combine with boilers.

viii. Stainless steel plumbing fixtures.

ix. Basic Hydronic Unit Heaters for facility heating.

x. Pex piping to the fullest extent Hydronic and domestic fluids.

xi. Glycol for heating system.

xii. No piping underfloor, except drainage and waste.

xiii. Complete Fire Suppression.

c. Design Considerations:

i. Cold Roof.

ii. Pre-Engineered Steel Building.

iii. Mechanical room with exterior access, double door no mullion.

iv. 14’x14’ roll up door.

v. Required man doors for life safety.

vi. Duplex for all heating equipment.

vii. Complete fire suppression system.

viii. Limit roof penetrations/ sidewall wherever possible.

ix. Exterior doors protected from falling roof snow.

x. Use Air Admittance devices to eliminate plumbing roof penetrations.

xi. To be constructed by military personnel.

(d) All designs must conform to applicable laws, standards, and regulations, to include the most recent versions of IBC, and NFPA 101-Life Safety Code, as well as all applicable UFCs and JBER criteria listed in the SOW.

1. Unified Facilities Criteria (UFC): All UFC’s can be found at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

2. UFC 1-200-01 DoD Building Code (General Building Requirements) shall govern the use of IBC and NFPA 101 in code analysis as required.

4) MEETINGS AND COORDINATION: The A-E design team will be required to meet with subject matter experts including but not limited to: JBER 673 Civil Engineer Group (CEG) engineers, architects, maintenance personnel, various JBER stakeholders, and users.

i) The A-E team will attend and participate in all meetings and design review conferences as required in the SOW. Design review conferences will be required at the conclusion of the concept design period, intermediate design review period, and pre-final design review period.

Refer to section 6. DESIGN SUBMISSION SCHEDULE. Meetings and design review conferences may be held via teleconference, or in person at JBER, as deemed appropriate.

ii) Meeting Minutes and Design Review Comments: The A-E will be required to prepare meeting minutes from all meetings and design review conferences related to the project. The minutes will also include list of attendees, pertinent instructions, actions items, and information received verbally or otherwise. A-E will provide a copy of all minutes to the Government with five (5) business days.

5) DESIGN SUBMITTAL DESCRIPTION:

i) TECHNICAL DESIGN DRAWINGS: Technical drawings must be stamped and sealed “For

Construction”. Drawings shall include all disciplines as required to provide a complete set of “For Construction” documents.

ii) TECHNICAL SPECIFICATIONS: The A-E will prepare applicable technical specifications

(Divisions 2-40) in accordance with the current Construction Specifications Institute Manual of Practice. The Government will provide JBER specific specifications for insertion in Division 01 General Conditions. All documents and specifications are to be complementary and compatible.

iii) DESIGN ANALYSIS: The A-E will provide a design analysis in narrative format. The design analysis shall include narratives for all disciplines. The design analysis must include all meeting minutes and supporting product information, “catalogue cuts”, and any engineering calculations, as required.

iv) COST ESTIMATE: The A-E will prepare construction cost estimates that include a breakdown of individual line items that accurately reflect the unit of measure, quantities, unit cost. Unit costs for material and equipment will be shown. Cost estimate will be organized by CSI Master Format. Cost estimate will assume Fiscal year 2025 construction.

(a) Construction cost estimates must be submitted with each design review and with the final submission. The current working estimates (CWE) should evolve and reflect a greater level of detail provided at the various stages. CWE’s will reflect contingencies appropriate at each design stage.

(i) All cost estimates will be confidential and submitted as a separate file electronically.

v) SUBMITTAL REGISTER: The A-E will be required to populate the AF Form 66 Submittal Register (Excel Format), which will include all submittals included in the Technical Specifications. The submittal register will be used during construction management to manage the Contractor’s submittal obligations. Refer to appendix for AF Form 66 Submittal Register.

6) DESIGN SUBMISSION SCHEDULE: The Government reserves the right to use up to fourteen (14) calendar days review time for the all-milestone reviews. Stakeholders shall have seven (7) days review time, followed by comment resolution period, which shall involve A-E participation in design review meetings as required to resolve comments. The A-E is not responsible for government review time.

i) Concept Level Submittal (20%): This submittal will be delivered to the government within thirty (30) calendar days after the A-E receives written approval of design charrette.

(a) The A-E Contractor will submit a preliminary version of the Design Analysis addressing items defined in the contract and this document.

(b) Discipline-Specific UFCs. Include drawings and documents, with detail illustrated, as defined by the Specific UFCs and as applicable to the project.

1. The first draft DESIGN ANALYSIS should include but not be limited to the following topics: Project Description, User Requirements, Building Code Analysis, and Project Site Analysis.

(c) Parametric Cost Estimate capturing all major scope of work items will be provided.

The parametric estimate must include sufficient detail to allow the Government to make decisions and prioritize the scope of work going forward in accordance with the construction budget. The estimate should include major scope of work items, and any alternate design solutions, broken out, for evaluation.

ii) Intermediate Design Submittal (65%): This submittal will be advanced accordingly from the concept level design stage and be delivered to the Government within thirty (30) calendar days after the A-E receives written approval of the concept level submittal.

iii) Pre-Final Design Submittal (100%): This submittal will be advanced accordingly from the intermediate design level and be delivered for review within thirty (30) calendar days after the A-E receives written approval of the intermediate design submittal. A meeting will be required no later than fourteen (14) calendar days after submission to the government. The intent of the pre-Final submittal is to provide a complete set of drawings and specifications.

iv) Final “For Construction” Design Submittal: The A-E will provide all “Final” design documents, stamped “For Construction”. This submittal will be advanced accordingly from the pre-final design stage and be delivered to the Government within fourteen (14) calendar days after the A-E receives written approval of the pre-final design submittal. This submittal complete and in accordance with the basic contract and as amended by this SOW. The Final Submittal provides a complete and final set of contract documents ready for construction. All previous government review comments must have been addressed.

(a) The A-E shall make any corrections or changes as required by the JBER Contracting Officer or JBER Legal office if it is determined the contract package cannot be advertised or awarded due to any errors or deficiencies. These corrections may include preparation of addendum, cost estimates, and changes to specifications and drawings during the bidding period, which may be required as a result of such comments, errors, or deficiencies.

(b) All corrections required will be incorporated into the original documents when turned in to the Government.

7) DESIGN SUBMITTAL CONTENTS:

i) Under the provisions of this contract, the A-E shall furnish the number of design documents as specified by the distribution/mailing list to the addresses listed. The A-E shall furnish the specified number of drawings (half-size), design analysis, technical specifications, and cost estimate for each specified submittal.

ii) Format for electronic drawing submittals shall be in both PDF and AutoCAD format as described in the Joint Base Elmendorf-Richardson CAD/GIS Record Drawing As-Built Standard.

iii) Conceptual Design Documents for “For Construction” Design documents. At this level the A-

E shall submit results of comprehensive building analysis, two (2) sets of drawings, outline specifications, design narratives, and parametric cost estimate. All submitted prints shall be legible half-size prints.

(1) Architectural

(a) Concept Floor Plans with notes

(b) Concept Building Elevations with notes

(c) Concept Building Sections with notes

(d) Preliminary Design Narrative

(2) Structural

(a) Geotechnical investigation plan

(b) Conceptual Plans with notes

(c) Preliminary Design Narrative

(3) Fire Protection

(a) Conceptual Plan with notes

(b) Preliminary Design Narrative

(4) Civil

(a) Conceptual Site Plan with notes

(5) Mechanical

(a) Conceptual floor plans

(6) Electrical

(a) Preliminary Design Narrative

iv) Conceptual Outline Specifications

(1) Provide outline specifications, in the form of a list of specification sections the A-E intends to use for the project.

v) Conceptual Construction Schedule

(1) Provide a conceptual schedule of the estimated Construction Contract period, including an initial critical path project schedule describing the construction phasing and primary construction work elements organized by the cost estimate CSI structure and narrative WBS describing the construction activities for the purpose of pre-construction evaluation.

(2) Parametric Cost Estimate

vi) Intermediate Design for “For Construction” Design documents. At this level the A-E shall provide two (2) sets of half-size drawings, specifications, design analysis and cost estimate.

This submittal must include requirements of the previous submittal plus additional detail to bring them to the required completion percentage. Include the following as a minimum:

(a) Floor Plans: Provide floor plans, new and demolition, indicating room names and dimensions.

(b) Building Elevations: Provide building elevations as required.

(c) Sections: Typical building, wall, & slab sections: Provide sufficient wall and slab section(s) to indicate all materials and different conditions.

(2) Structural

(a) Geotechnical findings and recommendations

(b) Foundation Plans with legends and notes

(c) Floor Plans with legends and notes

(d) Roofing Plans with legend and notes

(e) Details

(3) Fire Protection

(a) Fire Protection floor plans with Legends and notes

(b) Details

(4) Civil

(a) Survey control sheet

(b) Site Plan with Legend and Notes

(c) Existing Conditions

(d) Utility Plan if required.

(e) Civil Section(s) if required.

(f) Details

(5) Mechanical

(a) HVAC floor plan(s) with legend and notes

(b) Plumbing floor plan(s) with legend and notes if required.

(c) Mechanical Room Plan

(d) Details

(a) Floor Plans with legend and notes

(b) Existing Site and Demolition Plan as required.

(c) Lighting Plan(s)

(d) Power Plan(s)

(e) Single Line Diagram

(f) Additional Plans/Risers

(g) Details

(7) Intermediate Specifications for “For Construction” Design

(a) Provide draft specifications, updated from concept design level, the A-E intends to use in the project. Provide the document as described in the UFC for Design.

(8) Intermediate Calculations for “For Construction” Design

(a) Provide calculations as defined in detail by the Discipline-Specific UFCs.

(9) Intermediate detailed cost estimate for “For Construction” Design

(10) Intermediate Construction Schedule for “For Construction” Design

(a) Estimate of Construction Contract Time, including a critical path project schedule describing the construction phasing and primary construction work elements organized by the cost estimate CSI structure and narrative WBS describing the construction activities for the purpose of pre-construction proposal evaluation.

(11) Intermediate Design Analysis for “For Construction” Design, including updated narratives (by discipline), catalogue cuts, product data, hazardous materials survey, previous meeting minutes, and engineering calculations to date.

(12) Intermediate AF Form 66 submittal register coordinated with Technical Specifications.

vii) Pre-Final Design Submittal 100% Design documents. At this stage the A-E will submit four (4) sets of half-size prints, technical specifications, and design analysis. The A-E will submit two

(2) copies of the Estimate of Construction Cost, AF Form 66 Submittal Register, and other items in accordance with basic contract SOW as amended by this section: and one (1) electronic set of drawings and specifications on a CD. The intent of the Pre-Final submittal is to provide a complete set of drawings and specifications. The following are the minimal requirements of a Pre-Final Submittal. Drawings shall be 100% complete, minus final signatures, and modified to reflect the responses to previous review comments. The drawings must be complete to the extent that they may be released for bid or constructed as submitted.

Provide complete set of construction drawings organized by discipline as described in the discipline-specific UFCs. In addition to requirements described in the discipline-specific UFCs, and as applicable, provide the following:

(a) Legend and Abbreviation

(b) Floor Plans: Provide floor plans, new and demolition, indicating room names and dimensions.

(c) Building Elevations: Provide building elevations as required, indicating new and demolition with dimensions.

(d) Sections: Typical building, wall, & slab sections: Provide sufficient wall and slab section(s) to indicate all materials and different conditions

(2) Structural

(a) Foundation Plans with legends and notes

(b) Floor Plans with legends and notes

(c) Roofing Plans with legend and notes

(d) Details

(3) Fire Protection

(a) Floor Plans with legends and notes

(b) Details

(4) Civil

(a) Survey control sheet

(b) Site Plan with Legend and Notes

(c) Existing Conditions

(d) Utility Plan if required.

(e) Civil Section(s) if required.

(5) Mechanical

(a) Legend and Abbreviation

(b) HVAC floor plan(s) with legend and notes

(c) Plumbing floor plan(s) with legend and notes if required.

(d) Mechanical Room Plan

(e) HVAC Equipment Schedule if required.

(f) Plumbing Equipment Schedule if required.

(a) Legend and Abbreviation

(b) Existing Site and Demolition Plan

(c) Lighting Plans and Details

(d) Lighting Fixture Schedule

(e) Power Plans and Details

(f) Panel Board Schedule

(g) Power – Single Line Diagram

(7) Pre-Final Specifications for “For Construction” Design

(a) Provide edited, red-lined specification sections, showing deletions from and additions to the CSI formatted specification sections. Pre-Final submittal should be complete at this stage and require only minor corrections if any.

viii) Pre-Final Color and Finish Selections for “For Construction” Design

ix) Design Analysis & Calculations: Provide revised calculations as required to reflect resolution of all previous government review comments. Provide Design Analysis that is 100% complete. Provide calculations for each discipline in additions to the following detailed requirements.

(1) Pre-Final Cost Estimate for “For Construction” Design

(2) Revised detailed Construction Cost Estimate Breakdown that reflects resolution of all previous government review comments.

(3) Pre-Final Construction Schedule for “For Construction” Design

(4) Revised schedule that reflects resolution of all previous government review comments.

x) Final “For Construction” Documents: The design submittal shall be stamped and shall become the Documents for construction. Documents shall include a complete set of design documents and shall include one (1) set of full-size drawings IAW Joint Base Elmendorf- Richardson CAD/GIS Record Drawing As-Built Standard, two (2) sets of half-size drawings on paper and originals of the design analysis and the following:

(1) Final Drawings for “For Construction: Design

(a) Provide complete construction drawings (detailed in the Pre-Final Design Phase) organized by discipline in accordance with UFC and Discipline-Specific UFCs. Each drawing shall only be signed, sealed, and dated by the Registered Architect or the Professional Engineer who is registered to practice in the field involved for work depicted on that drawing, serves as the Designer of Record for that work, and complies with requirements of FAR 52.236-26.

(b) Final Specifications for “For Construction” Design

(c) Provide complete, final specifications with redlines executed. Organize and compile the package as specified in the UFC as well as on CDs.

(d) Final Color and Finish documentation for “For Construction” design indicating all proposed material and color selections.

(2) Final Calculations for “For Construction” Design

(a) Revise and update Design Analysis and calculations as required to reflect resolution of all previous government review comments and as required by this document and the discipline-specific UFCs.

(3) Final Cost Estimate

(a) Revised detailed Construction Cost Estimate Breakdown that reflects resolution of all previous government review comments on CDs.

(4) Final Construction Schedule “For Construction” Design

(a) Revised schedule that reflects resolution of all previous government review comments.

(5) Final AF Form 66 Submittal Register

8) Attachments:

a) AF Form 66 Submittal Register Template

b) JBER CAD/GIS Record Drawing As-Built Standard