Statement of Work Vessel 10 knots.pdf

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

SEFSC Panama City Laboratory

Vessel and Crew with Maintainable Cruising Speed of at least 10 kts

NF-FN7110-21-02229

I. Background/Overview:

A cross-shelf trap and stereo camera survey of hard bottom habitat in the northeast Gulf of Mexico is being conducted with a primary objective to generate indices of relative abundance of federally-managed reef fishes for stock assessments and to inform fishery managers.

II. Scope of Work

The contractor shall provide a vessel that meets the specifications outlined in this document. The vessel will be used in performing deployment and retrieval of stationary video cameras and fish trapping. The equipment required to perform the work will be provided by NOAA Fisheries except for vessel services. In addition, the vessel daily rate will include the services of the captain and crew and berthing accommodations equal to that of the crew for up to 3 (three) NOAA fisheries biologists. The contractor is responsible for providing food and drink for vessel’s captain and crew. NOAA shall provide its participants with required meals and drinks.

The vessel will be required for up to10 days.

Minimum requirements:

● USCG inspected vessel with all equipment listed in the Code of Federal Regulations

(46 CFR §25)

● Length (LOA) of at least 50 ft suitable for offshore work

● Maintainable cruising speed of at least 10 kts

● Minimum of 2 DSC VHF radios (Digital Selective Calling), single side band radio or satellite phone, EPIRB (Emergency Position Indication Radiobeacon), automatically deploying life raft, and all safety equipment required by the USCG

● Ability to safely operate in at least 4’ seas up to 80 nm from shore

● At least 150 sq ft of useable deck space

● Ability to operate independently of land for at least 8 days

● Hydraulic lifting system capable of controlled lifting of gear weighing up to 300 lb from depths up to 160ft using ½” line at a minimum rate of 60’/minute

● Hoisting mechanism with boom, davit, crane, or A-frame extending far enough away from the vessel such that gear (3’ radius, 3’ height) does not strike the vessel when lifting to and from the deck to the water’s surface

● Air conditioned accommodations for 3 scientists isolated from bridge and work areas

● Refrigerated storage capacity for food for NOAA scientists and crew for at least 8 days

● 200 gal fresh water or freshwater maker

● Head and freshwater shower with door

● Air conditioned lab space for at least 3 computers and photography gear

● Wet working area for fish dissection

● Full galley

● Capable of pinpoint gear deployment and retrieval (within 5m)

● Depth sounder, radar, 2 GPS units, and 120VAC power

III. Tasks

10 sea days (can be split into two trips) in the area between longitudes 85°20’ and 89°10’ and south to latitude 29° (approximately Cape San Blas, FL to Biloxi, MS) out to 100m depth.

IV. Period of Performance

The base work shall be completed from June 21st, 2021 through October 31st, 2021, dependent upon weather conditions. Requirement is for a base plus two (2) option periods.

V. Place of Performance

In the area between longitudes 85°20’ and 89°10’ and south to latitude 29° (approximately Cape San Blas, FL to Biloxi, MS) out to 100m depth.

Figure 1:

Figure 1. Proposed area of work on the West Florida Shelf for the NOAA Panama City reef fish video and trap survey.

VI. Deliverable Schedule

Deliverable Schedule

Deliverable Description Quantity/Media Completion Due Date

1 Crew and scientists must submit a negative COVID-19 test within 3 days of departure.

Documentation 3 days prior to departure

2 10 sea days in the area between Cape San Blas, FL and Biloxi, MS Work between the months of June to mid- October, 2021.

Vessel Services at Sea 31 Oct 2021

VII. Government-Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

VIII. Travel, and Training:

a. Training: Contractors are required to complete all NOAA mandated training such as SASH training.

b. Travel:

Travel is not expected or authorized for this task order.

IX. Security Requirements

NA

X. Applicable Standards

USCG inspected vessel with all equipment listed in the Code of Federal Regulations (46 CFR §25)

XI. Special Requirements

a. Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

b. Intellectual Property Rights

All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this purchase order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices.

Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the Government.

c. IT Security

The contractor will not require access to Federal Buildings, DOC Systems and includes an IT component.

d. Section 508 Compliance

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L.

105-220 under Title IV (Rehabilitation Act Amendments of 1998), all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

e. COVID-19 Special Requirements

This section provides additional instructions and sets forth the expectations and practices for the captain to manage crew and NOAA staff prior to and during the June 21, 2021 through October 31, 2021 northeast Gulf of Mexico cruise during the COVID-19 pandemic to avoid contagion.

1. Maintain lists, to include contact information and dates onboard of ship crew, NOAA staff, or other non-vessel temporary personnel (crew & staff) during the survey time frame, June 2021 through October 2021. The vessel may maintain this information along with these protocols per agency retention requirements for Covid-19 related records (six years).

2. When a survey start date is established, crew and staff shall monitor their health status daily for two weeks prior to the start and the boarding of staff, monitoring for the symptoms listed below. Crew or staff with these symptoms that are not attributed to other existing conditions will not be permitted on board. Crew and staff will report whether they have been around someone that tested positive.

Shortness of breath or other unusual respiratory problems;

High fever or chills Unusual cough and sneezing Runny nose or other cold like symptoms Sudden loss of taste or smell

3. Individual body temperatures will be taken and recorded at least once per day. The captain will coordinate with crew to document and maintain this information. NOAA staff will follow COVID 19 attestation protocols.

4. Once onboard, crew and staff will stay as isolated as possible, practicing 6-foot social (physical) distancing.

5. Once onboard, crew and staff will be supplied with surgical masks and latex gloves and instructed when wear is appropriate.

6. Hand washing and other sanitation measures shall be practiced as described in the Procedures section below and/or as medically recommended.

7. Meals shall be prepared by a designated cook. Meals shall be served on plates, and no common utensils shall be shared. After the meal, those fed will rinse and stack plates and silverware in sink. The designated cook will thoroughly wash, sanitize dishes and cooking ware (in a dilute bleach solution) and put away all meal supplies and cooking ware. Meals will be served in shifts to reduce number of individuals in galley.

8. The galley/common area shall be sanitized after each mealtime. Common area such as railings and contact surfaces shall be sanitized after meals and daily on frequently touched areas using a CDC recommended disinfectant.

9. Strict cleaning procedures of the head will be enacted before and after use. All surfaces that come into contact with any body part should be disinfected according to CDC guidelines. Hands must be washed following CDC guidelines. Door handles must be disinfected upon entry and exit from the head.

10. Port Calls: if the vessel makes a port stop for any reason, crew and staff shall remain onboard the vessel and only designated crew or staff shall leave for parts, groceries, fuel or other necessities.

11. If a crew or staff member becomes sick or newly develops any of the above symptoms that cannot be attributed to existing conditions, it shall be presumed the individual has COVID 19 and the vessel shall return to the nearest port. Ahead of tie up, contact will be made with the appropriate medical facility and experts, and the affected individual shall then be transferred to the appropriate treatment center as recommended by local health officials. Relatives will be notified, and dependent on the local treatment center recommendations, the affected party will be transferred to his/her home base, to another treatment center, or placed in quarantine.

A confirmed COVID-19 case onboard would end the survey for the vessel. In lieu of ending the survey, the remaining crew & staff might submit to COVID 19 testing to see if anyone else is infected. Regardless whether other cases are discovered, names of the crew and staff would be submitted to local health officials and the crew and staff members will follow best accepted medical practice and advice to avoid contagion.

12. Safety and personal protective equipment (PPE) requirements will be posted on board the Lisa Marie.

Supplies and Personal Protective Equipment (PPE)

The vessel will be responsible for PPE for crew and disinfecting or other supplies for the vessel sufficient to comply with the protocols and procedures described here.

NOAA staff will be responsible for supplying their own PPE for personal use and supplies to clean and disinfect sampling gear according to protocols, including gloves, masks, hand sanitizer, soap, disinfectants, disinfectant wipes, sealable bags (Ziploc) for disposing of used supplies, and thermometers.

Procedures

Using/Removing/Disposing/ Face Masks:

Face masks must be worn while in public and when unable to maintain a 6-foot distance from others.

Remove face mask by grasping ties or elastics of the mask and removing from face without touching the front of the mask. Individuals should be careful not to touch their eyes, nose, and mouth when removing their face mask.

Place face mask in a resealable bag for disposal Immediately wash or sanitize hands after removing face mask and securing in bag.

Using/Removing Disposable Gloves:

Gloves should be worn in public when handwashing or sanitizing is not readily available.

When removing gloves, remember “glove to glove, skin to skin.” Using a gloved hand, grasp the palm area of the other gloved hand (not the edge) and peel off first glove. Hold removed glove in palm of gloved hand. Slide fingers of ungloved hand under remaining glove at wrist and peel off second glove over first glove, completely encasing it. Peel gloves slowly to reduce spattering of contaminated material.

Wearing gloves can provide a false sense of security, since the outside should be treated as contaminated.

Gloves are helpful if they remind you to not touch your face.

Discard used gloves in PPE disposal bag.

Immediately wash or sanitize your hands after removing gloves.

Handwashing: How and When Wet both hands under clean, running water (warm or cold), turn off the tap, and apply soap.

Lather hands by rubbing them together with soap. Lather the backs of your hands, between your fingers, and under your nails.

Scrub hands for at least 20 seconds (hum the birthday song two times).

Rinse hands well under clean, running water.

Dry hands using a clean towel or air dry them.

Key times to wash hands:

Before preparing or eating food.

Before touching shared equipment.

After using the restroom.

After blowing your nose, coughing or sneezing.

After touching an animal, animal feed or animal waste.

After removal of any PPE.

After touching garbage.

Using hand sanitizer:

Use an alcohol-based hand sanitizer if handwashing is not readily available.

Apply the gel product to the palm of one hand and rub hands together.

Cover all surfaces of hands and fingers, including the backs and under the nails, and scrub until hands are dry (approximately 20-seconds).

Cleaning/Disinfecting Surfaces/Equipment/Vehicles:

Cleaning refers to the removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.

Disinfecting refers to using chemicals to kill germs on surfaces. By killing germs on a surface after cleaning it, it can further the risk of spreading infection.

A list of products EPA-approved for use against the coronavirus can be found here:

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

Bleach solution

Alcohol solutions

Hydrogen Peroxide

Mix 5 tablespoons (1/3rd cup) bleach per gallon of water or 4 teaspoons bleach per quart of water.

Scrub clean.

Solutions need at least 70% alcohol.

Wipe surface wet and clean.

Household solutions are 3% and sufficient. Wipe surface wet and clean.

Follow the instructions

Let sit 1 min. Let sit 30 sec. Let sit 1 min.

Conduct routine cleaning of frequently touched surfaces and objects (e.g., tables, doorknobs, light switches, handles, desks, toilets, faucets, sinks, electronics) with cleaners/disinfectants appropriate for the surface and following the instructions on the cleaning product’s label.

Hard (non-porous) Surfaces: Clean dirty surfaces using a detergent or soap and water prior to disinfection. Disinfect surfaces using disinfectant wipes. If wipes are not available, use a bleach solution.

Soft (porous) Surfaces (e.g., carpets, rugs, fabrics, washable gloves): Clean with appropriate cleaners for the surface type as indicated on the cleaning product’s label.

Launder items as appropriate in accordance with the manufacturer’s instructions.

Electronics (e.g., cell phones, tablets, keyboards, laptops, touch screens, controllers):

Follow the manufacturer’s instructions for all cleaning and disinfecting products. Consider use of wipeable covers for electronics. If no manufacturer guidance, consider using an alcohol-based wipe to disinfect touch screens. Dry surfaces thoroughly with soft cloth.

XII. Required Knowledge and Experience:

Working knowledge of fishing gear and experience accurately deploying and retrieving gear is essential.

XIII. Evaluation Factors:

The Government will issue an order resulting from this request for quotation to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors. The following factors will be used to evaluate quotations:

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

Factor 2 -EXPERIENCE. The offeror's background, experience, and qualifications will be assessed to determine the likelihood that that offeror can successfully perform the contract requirements and the degree of the risk of non-performance. Specifically, professional experience running offshore vessels with a licensed captain with a minimum of three years experience and a deckhand capable of assisting deployment and retrieval of camera arrays.

Factor 3 - COST/PRICE. The proposed prices/costs will be evaluated. The cost evaluation will determine whether the proposed costs are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed costs must be entirely compatible with the technical approach.

XIV. Project Lead:

Ron Hill, Ron.Hill@noaa.gov, (850) 234-6541

XV. Contractor's invoice

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov with a courtesy copy to jenny.moales@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).