Statement of Work- sterilizers- CSR.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 6/2016

Statement of Work

Background PIMC CSR department has been affected by aging equipment and poor hospital steam quality and purity for the sterilization process. Poor quality steam has led to scaled and stained chambers, stained wraps and instruments, increased instrument repair costs, equipment downtime and poor equipment performance. To mitigate these issues PIMC will be converting to self-generating steam sterilizers that are constructed of all stainless-steel piping and stainless-steel boiler vessel. To further mitigate downtime risks, sterilizers that can operate off the house steam as a backup have been selected. Phoenix, AZ has relatively hard water and the boiler feed water should be properly treated.

The integral steam generators make-up water will be from a new Reverse Osmosis water system to meet the recommendations set forth in AAMI TIR34 Table 1.

Objective The objective of this contract is to…

This will improve… The system for steam delivery should be designed, monitored, and maintained to ensure that the quality, purity, and quantity of the steam provided are appropriate for effective sterile processing. There are two common sources for steam used for sterile processing: hospital steam boiler systems and self-contained electric boilers. Both systems should include a treated water supply to remove total dissolved solids. See AAMI TIR34:2014, Water for reprocessing of medical devices.

Steam sterilizers having a chamber volume less than or equal to 2 cubic feet generate their own steam. The user should follow the sterilizer manufacturer’s written IFU regarding water purity requirements, filling, draining, and general maintenance of the system. Distilled or deionized water might be recommended to help prevent the buildup of minerals in the sterilizing system and to ensure the purity of the steam generated for sterilization.

Rationale: Steam quality, purity, and quantity can be affected by the design, use, and maintenance of the overall steam system, which includes the boilers and steam distribution lines. To maintain steam purity and minimize the presence of potential contaminants in the steam.

System Requirements The Getinge Steam Sterilizers GSS67N are automatically controlled, high performance steam sterilizers built with the latest technology and highest grade materials.. The sterilizer design includes stainless steel chamber, door, piping and components and is designed to facilitate easy cleaning and service. The sterilizer is intended to sterilize wrapped and unwrapped medical items suited for steam sterilization at a temperature between 250°F (121°C) and 275°F (135°C), such as surgical instruments, open liquids, hard goods, textiles, gowns, towel packs, containers, paper and plastic items.

Contract Awardee Responsibilities & Tasks The awarded vendor shall be fully responsible for… Delivery of sterilizers, installation of sterilizers and removal of old sterilizers. Contract awardee will be responsible for connecting the utility lines, valve drains, air compressor to doors, custom stainless steel trim around the doors, unhooking of old sterilizers and disposal of old sterilizers. The contract awardee is responsible for quarterly preventive maintenance on new sterilizers and repairs for one year. The contractor shall provide all supervision, labor, parts, materials, tools, supplies, maintenance, and equipment necessary to complete 12 month annual preventive maintenance service for Sterilization Units in the Central Sterilization Room (CSR).

This service agreement shall be a full service agreement to maintain the medical equipment in good operations.

Contractor shall repair or replace all components necessary to return units to Original Equipment

Manufacturer’s specifications. Contractor shall return equipment in a clean state after work is completed.

Contractor shall warrant all services performed and units shall remain free from defects 30 days from the date of acceptance.

Support and Maintenance Services

The contractor shall… Biomed will contact contract awardee when repairs are needed. The Phoenix

Indian Medical Center (PIMC) currently has a need for preventive maintenance (PM) and repair services for Sterilization Units in the Central Sterilization Room (CSR). Services shall include replacement of parts, maintaining the Reverse Osmosis (RO) filters, replace pump motor if required, labor and travel. The medical equipment is located at the Phoenix Indian Medical Center (PIMC) in Phoenix, AZ. The PIMC is located at the address below:

2.1. Phoenix Indian Medical Center

4212 N. 16th Street

Phoenix, Arizona 85016

Training The contractor shall…Contract awardee will train staff on the use of sterilizers including cleaning the chamber quarterly and learning how to operate the control board to be able to select which cycle to run instrument trays on.

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Web Requirements The contractor shall…none

Period of Performance (POP) Performance of the contract(s) shall be from days from contract award with option years…

Minimum Qualifications Contractor shall have a minimum of 10 years of experience in… manufacture of steam sterilizers

Preferred Evaluation Method Select one option (Best Value with Tradeoffs or Lowest Price…) Best value with tradeoffs

Delivery Delivery and installation to all items is required within 18 weekss after receipt of order or sooner.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (CO) for this contract.

Contacts:

Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to

PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each mailto:PHX_PIMCAPInvoice@ihs.gov invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);

(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616

East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.