Statement of Work -Station Georgetown HVAC Repair.pdf

STATEMENT OF WORK (SOW)

Repair HVAC Station Building

USCG Station Georgetown

1.0 GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to repair an HVAC system at USCG Station Georgetown, 355 Marina Dr. Georgetown, South Carolina.

Station Georgetown is a working Coast Guard unit and will remain in operation during the project.

The USCG Station Georgetown Engineering Petty Officer, MK1 Shawn Blake, will be the USCG’s Onsite Representative for this project.

2.0 BACKGROUND

The HVAC System (AAON MAU) for the station building has suffered equipment failures and requires immediate repair. HVAC technicians have inspected the equipment and recommended that he Compressor, contactor, and filter drier must be replaced. The HVAC system serves the Coast Guard Station Georgetown building, which houses the Station administrative offices and CG Dining Facility. Emergency services are needed to troubleshoot and repair the HVAC system.

3.0 OBJECTIVES

Troubleshoot and repair the HVAC system, as required, to restore the HVAC system to full functionality. Provide a minimum one-year warranty covering all parts and labor.

4.0 SITE VISITS

All bidders are required to conduct a site visit to verify all work details before submitting their quote. Site visits may be conducted between the hours of 8:00 a.m. and 2:00 p.m. EST July 21st

- July 25th. To schedule a site visit, contact MK1 Shawn Blake at Shawn.M.Blake@uscg.mil at least 24 hours prior to desired site visit date, or contact the Station at (843) 546-2742.

Bidders are responsible for visiting the site to verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

5.0 SCOPE

This project includes all labor, materials, and equipment to troubleshoot and repair the HVAC system and restore it to full functionality.

This may include but is not limited to locking out/tagging out system components, recovering refrigerant, removing and replacing of the compressor, contactor, and filter drier, pressure testing the system, recharging the system with correct type and amount of refrigerant, disposal of old equipment and materials, starting up and testing equipment. The Contractor is

PAGE 1/7

PAGE 2/7

responsible for determining the full extent of the repairs required to restore the system to full functionality.

Incidental work items not specifically listed in this scope, but necessary to complete the project in a professional and durable manner shall be included. The contractor shall be responsible for all hook-ups and connections required to complete the repairs.

All materials used for this project shall be brand new, not refurbished, commercial grade, from a nationally recognized manufacturer.

5.1 PROJECT PHASING AND COORDINATION

USCG Station Georgetown is an operational military installation and will remain open and operating during the project. This will require close coordination with the Onsite Representative to secure the work area and identify laydown areas for materials and equipment.

The Contractor shall become familiar with and obey station fire, traffic, and security regulations.

Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Onsite Representative. The Contractor shall isolate each construction area with temporary partitions and dust controls, provide movable high-visibility safety fencing about all work areas and equipment laydown areas located outdoors, and provide temporary covers on excavations that remain open overnight.

The Contractor will comply with all USCG hot work requirements.

For anticipated utility outages the Contractor shall submit a written request to the Onsite Representative at least 48 hours in advance specifying the affected utility, reason for interruption, start time, and expected duration of the outage.

The Contractor is responsible to receive all equipment, materials, and supplies. The Contractor is responsible for the proper transport and storage of all equipment and materials.

6.0 UNDERGROUND AND CONCEALED UTILITIES

Any utility locations provided by the USCG are diagrammatic, not exact.

The Contractor is responsible for the location of all public and private utilities prior to commencing work.

The Contractor shall physically verify the location and elevation of the existing underground and concealed utilities local to the work area, employ techniques to scan the construction site including electromagnetic and sonic equipment prior to commencing the work, and mark the surface of the ground where existing underground utilities are discovered.

7.0 CLEAN UP

The Contractor shall keep the work area, including the laydown and storage area, free from accumulations of waste materials daily and shall comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles, or dumpsters.

PAGE 3/7

8.0 DISPOSITION OF MATERIALS

All materials, including construction debris and equipment, shall be removed from Government property. The Government will not be responsible for the condition or loss of or damage to such property after notice to proceed. Materials and equipment shall not be viewed by prospective purchasers or sold on the site.

The Contractor shall submit the disposal receipt from the landfill within 10 working days of disposal.

9.0 ENVIRONMENTAL COMPLIANCE

The Contractor shall comply with all applicable federal, state, and local laws and regulations for the protection of the environment, including but not limited to, the Endangered Species Act (ESA), Bald and Golden Eagle Protection Act (BGEPA), the Migratory Bird Treaty Act (MBTA), National Historic Preservation Act (NHPA), the Resource Conservation and Recovery Act (RCRA), and Comprehensive Environmental Response, Compensation, and Liability Act

(CERCLA).

9.1 GENERATED WASTE

Any waste generated because of the project shall either be recycled or be disposed of in accordance with RCRA requirements.

Any hazardous waste shall be manifested off site with the Coast Guard unit listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored, and disposed of in accordance with RCRA and all applicable federal, state, and local laws and ordinances.

Hazardous waste shall be properly transported and delivered to an appropriate facility. The Contractor shall submit for Onsite Representative approval of the proposed disposal facility, qualifications of the transporters, and the draft hazardous waste manifest.

10.0 SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety measures including, but not limited to, barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

11.0 STORM PROTECTION

The Contractor shall take every practicable precaution to minimize danger from storms to personnel, the work, and to adjacent property. Precautions shall include, but not be limited to, closing all opening, removing all loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

12.0 TRAINING

PAGE 4/7

The Contractor shall provide training to unit personnel in the operation of the equipment. The Operation and Maintenance Manuals shall be approved and provided to the Onsite Representative prior to the training.

13.0 WARRANTY

The Contractor shall provide a written warranty for all materials and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost to the government, make necessary replacements and/or repairs due to defective installation or unsatisfactory workmanship that becomes apparent within 12 months of the installation completion date.

14.0 SUBMITTALS

Submittals will be reviewed by the Coast Guard and returned within 10 working days after receipt, unless otherwise stated.

The Contractor shall provide the Onsite Representative with (as applicable):

a) Signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation. The Contractor shall submit a copy of the waste shipment records within one day of the shipment leaving the project site.

b) Copies of the manufacturer’s warranties as well as the Contractor’s own written warranty.

c) Roster of Contractor and Sub-Contractor Personnel

d) Project Schedule: Prepare a Construction Progress Schedule. It shall include all major milestones and events for the entire duration of the construction contract.

e) Safety Plan: At a minimum, describe the general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, or similar conditions of the work. Comply with the paragraph titled Safety Program.

f) Product Data: Submit the product data sheet for each manufactured item. It shall include the manufacturer's descriptive literature of cataloged products, equipment drawings, diagrams, performance and characteristic curves and catalog cuts. Submit complete descriptive data for each type of material. Clearly mark data to indicate the type of material to be provided.

14.1 OPERATION AND MAINTENANCE MANUALS

Submit electronically and provide the following:

(1) Contact information for the prime contractor, sub-contractor, and major equipment vendor/supplier;

(2) Warranty information;

(3) Test procedures;

PAGE 5/7

(4) Results of all testing and commissioning procedures;

(5) Performance data;

(6) A control sequence describing start-up, operation and shut-down instructions;

(7) Installation instructions;

(8) Maintenance instructions;

(9) Operating instructions;

(10) Parts list.

15.0 CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

The on-site supervisor must have the ability to read, write, clearly speak, and understand English.

All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

The Contractor shall submit to the Onsite Representative a list of the names of all personnel working on the project site 3 days prior to work for approval. The roster shall be submitted via email and at a minimum shall include the first name, last name, job description, and company of employment.

The Contractor shall immediately submit a new list upon a change in on-site project personnel within 24 hours of knowledge of personnel change. Only personnel on the approved list will be allowed onto the project site.

All approved personnel shall carry a valid, Government-issued identification while on Government property in conformance with the Real ID Act of 2005. Non-compliant personnel shall be escorted off Government property.

15.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

15.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

PAGE 6/7

15.3 EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

15.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

16.0 PERIOD OF PERFORMANCE

This is a contract for emergency services. Repairs must be completed within 15 days of contract award.

17.0 PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Georgetown 355 Marina Dr.

Georgetown, SC 29440

18.0 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 4:00 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY, AND HOLIDAYS: The Contractor shall submit requests for working on weekends or Federal holidays to the Onsite Representative at least eight hours in advance.

Approving such requests are at the sole discretion of the USCG, but denial does not relieve the contractor of the obligation to complete the project during the specified period of performance.

19.0 GOVERNMENT FURNISHED RESOURCES

Reasonable amounts of the following utilities will be made available to the Contractor without charge.

(1) Electricity

PAGE 7/7

(2) Potable Water

The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The contractor shall be responsible for making connections including providing back flow preventers, transformers and for disconnection.

Electrical power is provided at existing outlets for the Contractor to operate the equipment necessary for the performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling of water will be provided.

The Government will not furnish any other resources to the Contractor in support of this contract.

20.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

21.0 GOVERNMENT ACCEPTANCE PERIOD

The contractor shall electronically submit a written request for final acceptance to the Onsite Representative.

The Onsite Representative will review deliverables and, if the deliverables are acceptable, will send an e-mail to the Contractor notifying them that the deliverables have been accepted. If the deliverables are not acceptable, the Onsite Representative will send an email to the Contractor providing documented reasons for non-acceptance.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.