Statement of Work Stack and Rack Carts.pdf

Statement of Work Stack and Rack Carts

SECTION I: Background

The Bureau of Engraving and Printing’s (BEP) mission is to develop and produce United States currency notes, trusted worldwide. BEP’s vision is to be the world standard securities printer providing its customers and the public with superior products through excellence in manufacturing and innovation. As its primary function, the BEP prints billions of dollars, referred to as Federal Reserve notes, each year for delivery to the Federal Reserve System.

As part of the printing and delivery process, Stack and Rack Carts (also referred to as Carts) are used for separating wet work during the drying process after Intaglio printing. These carts are specific to press size and include several accessories including metal rods and security hoods.

SECTION II: Purpose

The purpose of this requirement is to establish a single contract for Stack and Rack Carts to be used at the BEP. Contractor shall provide the BEP with finished carts for use in the internal production process. Upon completion of Offset and Intaglio print phase, carts will be used to hold sheets for no less than seventy-two (72) hours of drying time. Carts are then offloaded and reused. During dry times, each cart will be secured and strapped with a security hood and locking mechanism.

Mechanism will be provided by the BEP.

SECTION III: Technical Requirements

The Contractor shall manufacture and deliver Carts that are compliant with the specified requirements in the Statement of Work (SOW), Technical Requirements Data Sheet (TRDS) and drawings. Finished equipment shall be delivered to the Ft. Worth, TX Currency Facility.

The following outlines the specifications for the Carts:

Stack and Rack Carts: Carts shall be manufactured in accordance with the specifications set forth in Attachment A, Drawing 55222AD REV A (50-subject Stack and Rack Cart).

SECTION IV: Inspection and Testing

Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections on all equipment delivered under this contract. The carts shall meet or exceed the minimum technical requirements as required herein.

Any carts that does not meet the specifications shall be returned to the Contractor at Contractor’s expense. If any item is deemed insufficient or damaged, the Contracting Officer Representative (COR) will notify the Contractor. In the event any part does not work or is deemed damaged or found to be unacceptable the Contractor will replace the item at no cost to the Government.

The government will evaluate contractor’s performance utilizing two methods:

• Random Sampling: The COR technical representative will facilitate or conduct random sampling in accordance with the Acceptable Quality Limits outlined in the requirements to ensure equipment meets requirements.

• Customer Complaints: The COR will be responsible for investigating and notifying the CO of customer complaints. The CO will notify the contractor when complaints arise.

• Final Acceptance: The carts shall be utilized by the BEP for a minimum of ninety (90) days, per delivery grouping, without any problems or issues being noted prior to the final acceptance by the BEP.

SECTION V: Deliverables

SOW # Deliverable Due Date Deliverable Recipient

4.0 Warranty

Completion of full acceptance

PDF/Email/MS Word 2003 (or higher)

4.0 Contact Information

Completion of full acceptance

PDF/Email/MS Word 2003 (or higher)

SECTION VI: Performance Requirements Summary

Performance Requirement

Performance Standard

Acceptable Quality Level

Method of Surveillance

Welding of Columns Contractor provides this during welding process.

100% of columns in the correct location.

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

Paint Adhering Contractor provides this through temperature check and paint system checking of dimensions before and after.

100% of paint adhering.

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

Column Width Contractor provides through maintaining spacer placement in product after welding until product cools down. Inspection with 36” rod after welding and final pack.

100% of columns width of 36 inches.

Contractor compliance or non-compliance shall be tallied for CPAR reporting periods and the results of the data shall be used to substantiate objective ratings of contractor performance.

SECTION VII: Performance/Delivery Period

The Contractor is responsible for the delivery of carts that meet the Quality level outlined in the SOW and TRDS. Delivery of two (2) carts are required within sixty (60) days after receipt of contract award for a two (2) week initial testing and acceptance. After testing is completed, the carts will follow a staggered delivery schedule, that must be agreed upon by contractor and

COR.

A. Place of Delivery:

Fort Worth, T.X. Facility (WCF) 9000 Blue Mound Road | Fort Worth, T.X. 76131

B. Warranty: Contractor shall provide a warranty for all equipment. Warranty shall outline what is and what is not covered. Contractor shall also provide a point of contact for warranty issues and concerns.

SECTION VIII: Other Important

Information Federal Holidays and Year-

End Shutdown The Bureau of Engraving and Printing observes all Federal Holidays outlined by the Office of Personnel Management (OPM). For a current list of holidays please visit OPM’s website at www.opm.gov. Additionally, the BEP typically has a year-end shutdown (YES) that runs from 25 December to 1 January. Deliveries are not typically accepted on Federal Holidays or during YES, unless there are extenuating circumstances and arrangements have been made in advance with appropriate BEP personnel.

Notice of Delays

In the event the Contractor encounters difficulty in meeting performance requirements, anticipates difficulty in complying with the contract delivery order schedule or dates, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer (CO) and the Contracting Officer’s Representative (COR). This notification must be in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this shall not be construed as a waiver by the Government of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Notice of Changes The contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

Corrective Action Requests The Contractor shall provide written corrective action reports to the CO and the COR for any root cause letters or quality audit findings issued for nonconformance to the contract specifications. A corrective action report shall be submitted within thirty (30) http://www.opm.gov/ calendar days after receipt of a root cause letter or a quality audit finding by the contractor.