Statement of Work_STA_QR_RIPIT_ID_04.pdf

Statement of Work : Gymnasium Hardwood Floor Restoration - USCG Station Quillayute River

1.0 GENERAL

1.1 BACKGROUND: USCG Station Quillayute River maintains a 3,080-square-foot (44' x 70') gymnasium used by personnel to maintain physical readiness. Over time, the existing hardwood floor has experienced regular wear and requires complete refinishing to preserve the integrity of the wood and ensure a safe, suitable surface for athletic activities.

1.2 SCOPE: The Contractor must provide all labor, equipment, and materials necessary to completely restore the 3,080-square-foot gymnasium hardwood floor. The work encompasses protecting the area, sanding the floor to bare wood, applying seal coats, painting new basketball and volleyball court lines, and applying final protective topcoats, while ensuring proper ventilation, dust control, and waste disposal.

1.3 OBJECTIVE: Restore the gymnasium hardwood floor to a fully functional and safely finished condition.

1.4 CONTRACT TYPE: This Statement of Work supports a Firm-Fixed-Price (FFP) contract.

1.5 APPLICABLE DOCUMENTS: The Contractor must comply with the Federal Acquisition Regulations (FAR) and all applicable federal, state, and local laws, regulations, and policies.

2 SPECIFIC REQUIREMENTS / TASKS

2.1.1 Mobilize equipment and protect adjacent areas, walls, doors, hardware, and any permanent fixtures from dust and potential damage.

2.1.2 Utilize dust-containment systems on sanding equipment and block oƯ HVAC vents in the work area to prevent dust and chemical vapors from circulating throughout the rest of the building.

2.1.3 Sand the entire 3,080-square-foot hardwood floor down to bare wood using coarse, medium, and fine grits to remove all existing finish, scratches, and old game lines.

2.1.4 Vacuum and tack the floor thoroughly to remove all dust and particulate matter prior to the application of finishes.

2.1.5 Apply manufacturer-approved base and seal coats to the prepared bare wood surface.

PR: TBD

Statement of Work

2.1.6 Layout, mask, and paint new basketball and volleyball game lines on the court surface. Preferred colors are black lines for basketball and white for volleyball.

2.1.7 Apply the final protective topcoats (e.g., high-build, high-gloss polyurethane or water-based gym finish) over the entire floor.

2.1.8 Allow for an appropriate curing period with adequate ventilation in accordance with manufacturer specifications.

2.1.9 Dispose of all generated waste oƯ-base, including sanding dust, used rags, and empty chemical containers, in accordance with all local, state, and federal environmental regulations. The Contractor must not dispose of hazardous waste in Coast Guard dumpsters.

2.1.10 Conduct final inspection, perform site cleanup, and demobilize all equipment.

3 CONTRACTOR PERSONNEL

3.1 Key Personnel: The Contractor must provide qualified personnel to perform all tasks outlined in Section 2.0.

3.2 CONTINUITY OF SUPPORT: The Contractor must ensure that the contractually required level of support is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staƯing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting OƯicer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 Project Manager: The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting OƯicer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting OƯicer.

The key personnel will be designated by the contractor as the POC for the contractor.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 EMPLOYMENT IDENTIFICATION

3.4.1 FACILITY ACCESS: Contractor personnel do not require logical access to Government information systems or unescorted access to secure Government facilities. Therefore, Common Access Cards (CAC) will not be issued. If temporary physical access to a Government facility is required for meetings or site visits, Contractor personnel must comply with all local installation visitor control procedures, submit to standard security screening, and be escorted by Government personnel at all times.

3.4.2 IDENTIFICATION: Contractor personnel must clearly identify themselves as contractors at all times. This includes wearing visible corporate identification badges while at Government facilities, identifying themselves as contractors during telephone conversations and in meetings, and including a contractor designation (e.g., '[Contractor Company Name]') in all email signatures and electronic communications.

3.5 EMPLOYEE CONDUCT: Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “oƯ limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS: The Government may, at its sole discretion (via the Contracting OƯicer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting OƯicer will provide the Contractor with a written explanation to support any request to remove an employee.

4 SECURITY: All work under this SOW is UNCLASSIFIED. The Contractor must coordinate installation access with the Technical Point of Contact (POC), (TBD at time of award – do not provide contact info) Security Risk and Background Investigation Form Requirements. The requirements oƯice anticipates the following:

Check Applicable Box

Tier Investigation

Risk Form

X 1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

2 Moderate Risk, Public Trust SF85P

3 Non-Critical Sensitive, L, Confidential and Secret Information

SF86

4 High Risk, Public Trust SF85P

5 Q, Top Secret, Compartmented Information, Critical Sensitive, Special Sensitive

SF86

Contractor access to classified information is not currently required under this SOW.

However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.1 PLACE OF PERFORMANCE: USCG Station Quillayute River, La Push, WA.

4.2 PERIOD OF PERFORMANCE (PoP): The Period of Performance is estimated to be 10 days for pre-mobilization followed by 30 days of on-site work.

4.3 Hours of Operation: Contractor employees must generally perform all work between the hours of 0800 and 1700 PST, Monday through Friday (except Federal holidays).

However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 HAZARDOUS MATERIALS: If the Contractor encounters suspected Lead-Based Paint

(LBP) or Asbestos-Containing Material (ACM) during the performance of work, the Contractor must immediately stop work in the aƯected area and notify the Contracting OƯicer (KO) and Technical Point of Contact (POC).

4.5 TRAVEL: Any required contractor travel shall be included within the proposal. No additional reimbursement will be provided for travel.

4.6 POST AWARD CONFERENCE: The Contractor must attend a Post Award Conference with the Contracting OƯicer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting OƯicer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference.

4.7 PROJECT PLAN: The Contractor must provide a draft Project Plan at the Post Award

Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 10 business days after the Post Award Conference.

4.8 PROGRESS MEETINGS: The Project Manager must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

5 GOVERNMENT FURNISHED RESOURCES: The Government will provide the following property to the Contractor for work required under this contract:

5.1 Parking for two vehicles

5.2 A location for a trash receptacle or dumpster

5.3 Use of restroom facilities

5.4 Electrical outlets

5.5 An area for storage of materials

5.6 An area to cut or otherwise prepare materials for installation

6.0 GOVERNMENT ACCEPTANCE PERIOD: The Technical Point of Contact (POC) will have 10 business days to review all deliverables. Final acceptance will be determined by the Contracting OƯicer (KO). If no comments are provided within 10 days, the deliverable is considered accepted.

7.0 DELIVERABLES

Item No.

Deliverable Name Frequency/Date Format Submit To

1 Product Data (Manufacturer specifications for sealers, paints, and topcoats)

Prior to beginning work Electronic/PDF Technical

POC / KO

2 Shop Drawings (Scale layout of proposed court lines)

Prior to painting Electronic/PDF Technical

POC / KO

3 Operation and Maintenance Data End of project Electronic/PDF Technical

POC / KO

4 Warranty (1-year workmanship and manufacturer product warranty)

End of project Electronic/PDF Technical

POC / KO

5 Draft Project Plan At Post Award Conference Electronic/PDF Technical

POC / KO

6 Final Project Plan 10 business days after Post Award Conference

Electronic/PDF Technical

POC / KO

7 Safety Data Sheets (SDS) for all floor finishes, paints, sealers, and solvents

Prior to bringing materials on-site

Electronic/PDF Technical

POC / KO

Appendix A: Reference Floor Plan