Statement of Work_Specifications.docx

STATEMENT OF WORK/ SPECIFICATIONS

Project Description and Location

1) Description: Develop new site for permanent storage of historical US Forest Service ranger boat.

2) Location and Facilities: New site will be located within city limits of Wrangell, Alaska.

3) Access to Construction Site: Wrangell Island is not connected to a mainland road system; marine access will be required to transfer equipment from vessels to land if not already located on-island.

4) Other Site Use: IAW Agriculture Acquisition Regulation (AGAR) Clause 452.236-72 Use of Premises, the Contractor may be allowed to use locations away from the project site for related purposes (e.g., camping, equipment and/or material storage, prefabrication constructs, etc.) upon written approval from the applicable Authorized Official (i.e., District Ranger, Forest Supervisor, or Regional Forester) IAW FAR 52.236-7 Permits and Responsibilities.

5) Government Furnished Equipment, Materials, and/or Information: The Government will provide the following items at the location(s) described. The Contractor is responsible for transportation of these items to the project site, and for safe handling and storage prior to use in construction. Materials not incorporated into the work will remain the property of the Government.

Designated rock source for aggregate is located on site within the city of Wrangell.

Designated rock source for borrow material is a rock pit located on Zimovia HWY, mile post 6.2.

Designated waste material sites will be staked on the ground by FS.

Technical Specifications

1) The technical specifications are included in the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14).

2) The attached Special Project Specifications and Forest Service Supplemental Specifications (FSSS) to the FP-14 are hereby made part of this contract.

3) BEST MANAGEMENT PRACTICES BMP’S Soil and Water Conservation Handbook FSH 2509.22 The BMP Soil and Water Conservation Handbook, FSH 2509.22 can be found at: http://www.fs.fed.us/biology/resources/pubs/watershed/FS_National_Core_BMPs_April2012.pdf

4) MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD)https://mutcd.fhwa.dot.gov/

5) The above is a list of major specifications applicable to this contract. Other specifications referred to within these specifications (even though not specifically listed here) are also fully applicable to the solicitation and any resultant contract.

General Work Requirements General:

1) Contractor shall provide all equipment, materials and labor necessary to complete the work.

2) Warning signs shall be provided by the Contractor and shall be placed in accordance with Manual of Uniform Traffic Control Devises (MUTCD), current edition, standards while work is in progress. This shall include “Slow Moving Equipment” signs attached to all road surface equipment.

3) Contractor shall notify the COR three working days prior to the day of beginning work on a road in order to coordinate inspection activities during Forest Service business hours, unless otherwise approved in writing by the Contracting Officer’s Representative.

Equipment Cleaning:

Equipment shall be clean of all soil, seeds and other foreign material prior to mobilization onto National Forest lands and prior to moving from one work location to another.

Minor Crushed Aggregate:

1) Shall conform to the specifications for Crushed Aggregate FP-14 section 704.06.

Unclassified Borrow:

1) Shall conform to the specifications for Crushed Aggregate FP-14 section 704.06.

Select Borrow:

1) Shall conform to the specifications for Crushed Aggregate FP-14 section 704.07.

Measurement:

1) Unit of Measure is linear mile and completion of the Task Order Items listed. Work must be completed across the full width of the road segment measured for completion of each linear mile.

2) Unit of Measure for initial contract mobilization will be Lump Sum. Additional mobilization to multiple project locations for completion of the contract work items is considered incidental.

3) Linear measurement will be determined to the nearest one-tenth (1/10) mile along road centerline as measured with a Forest Service vehicle odometer, up to the Task Order Quantity Order. Mobilization, Scarification, Compaction, Equipment Cleaning, and Watering will not be measured separately for payment.

4) Blading of intersections, turnouts, private drive entrances, pull offs, watering and movement of equipment for repairs, other uses, and/or site to site is considered incidental.

5) Measure crushed aggregate by the cubic yard in the hauling vehicle. The contractor shall provide a record of each delivery and document it in an acceptable manner. (Refer to FP-14, Section 109.04 Receiving Procedures.)

6) Ditch cleaning is paid by the mile. This consists of cleaning ditches on both sides of the road.

Landscape Preservation (addendum to AGAR 452.236-74)

1) Waste motor oil, fuels, lubricants, bitumen, and/or other similar hydrocarbons shall be collected and returned to either the supplier or a recycling service licensed to collect these fluids/materials. They shall not be wasted, deposited, flushed, or let on the ground or buried.

2) The Contractor shall confine operations to within the clearing limits or other areas designated in the Contract and/or attachments as approved, and prevent the depositing of rocks, excavated materials, stumps, or other debris outside of these limits. Materials which fall outside of these limits shall be retrieved, disposed of, or incorporated into the work as directed by the CO.

3) Prevention of Oil Spills – If the Contractor maintains storage facilities for oil, oil products, or other hydrocarbon substances on or within the project area/site, appropriate preventative measures shall be taken to ensure that any spill of such oil, oil products, or other hydrocarbon substances does not enter any stream or other waters of the United States, or that of any of the individual States.

4) If the total oil, oil products, or other hydrocarbons storage exceeds 1320 gallons, or if any single container exceeds a capacity of 660 gallons, the Contractor shall prepare and submit to the CO a Spill Prevention Control and Countermeasures (SPCC) Plan. Such plan shall meet the applicable Environmental Protection Agency requirements (40 CFR 112) including certification by a registered professional engineer.

Use of Premises (addendum to AGAR 452.236-72)

1) This area contains black and/or brown bear habitat, and is therefore, subject to frequent or infrequent travel and/or presence by these wild animals. They might be habituated to humans, and/or food-conditioned, which may pose a threat to Contractor personnel; it is the responsibility of the Contractor to ensure any personnel are “bear aware” and able to minimize impacts to these animals by securing attractants out of reach or attainment by the animal(s).

2) Sanitary Facilities: Unless provided otherwise, the Contractor shall provide and maintain the following facilities (if applicable):

a) Potable water supplies for drinking, washing, and cooking that comply with State of Alaska drinking water regulations (18 AAC 80).

b) Wastewater systems for domestic sewage that comply with State of Alaska wastewater disposal regulations (18 AAC 72).

c) Design, operation, and maintenance of all solid waste systems on lands under Forest Service jurisdiction meet all Federal, State, and local requirements. This includes, but is not limited to:

i) Federal regulations 40 CFR 243, 40 CFR 245, 40 CFR 257, 40 CFR 258, and;

ii) State regulations 18 AAC 60.

iii) Removal of all solid wastes and/or residues, with proper disposal at/in approved commercial landfills.

d) Meet the requirements of 40 CFR 112 (Oil Pollution Prevention) for fuel storage, and the requirements of 33 CFR 150 and 33 CFR 154 for facilities involved with transferring oil or hazardous materials in bulk.

3) Do not leave temporary bridges in place between September 15 and March 15, unless approved in writing in advance by the CO.

4) Obtain necessary permits for floating camps, floats, shore ramps, and other appurtenances associated with project operations from the following State of Alaska and Federal Agencies:

ADNR - Alaska Department of Natural Resources.

ADEC - Alaska Department of Environmental Conservation. ADGC – Alaska Department of Governmental Coordination. EPA – US Environmental Protection Agency.

DA, COE – US Army Corps of Engineers. USCG – US Coast Guard.

5) Do not begin any camp development at the project site/area, either land-based or water-based (floating), until a plan for development, occupation, and cleanup is submitted and approved by the CO. The plan shall include the following information at a minimum:

1. Location and size of the proposed camp development, including a map.

2. Wastewater system.

3. Number of people who will use the site and proposed dates of occupancy.

4. Power supply system.

5. Water supply system.

6. Building layout, shop area, living quarters.

7. Road and trail layout.

8. Clearing limits and slash disposal locations.

9. Borrow areas.

10. Dock and access location.

11. Equipment and fuel storage area and Spill Prevention Control and Countermeasure (SPCC) plan.

12. Incinerator location and ash disposal plan.

Forest Service will review plan as submitted for completeness and applicability. Proposed modifications of Contractor's plans will be discussed with the Contractor prior to approval. Any modifications agreed upon will be incorporated in a revised set of plans.

6) The CO will review the plan as submitted for completeness and applicability. Any necessary modifications to the Contractor’s plans will be discussed with the Contractor prior to approval. Any modifications agreed upon will be incorporated into a revised set of plans.

7) There are no known eagle nest trees in the vicinity of the project area, but if such trees are discovered, no disturbance will be allowed within 330 feet of the trees, and additional mitigation measures may be applied.

Stakes, Lines, and Grades Areas of weak ground may be crossed on this project. No staking is required by the Contractor for this project. The Government will mark the clearing limits around rock borrow sources on National Forest Land.

The Government will provide initial centerline and reference controls to establish road & culvert alignment. Additional staking required by, and installed by, the Contractor will be incidental to the construction of the pay item.

When directed by the CO, the Contractor must return to previously constructed road or trail embankments and place additional borrow material where subsidence has occurred as a result of construction traffic displacement of unstable and/or weak soil underlying the roadway.

Disposal of Waste Material The Contractor shall remove all waste material from the project areas, and dispose offsite unless otherwise specified in the contract.

Emergency Control (addendum to AGAR 452.236-77)

1) Immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project areas which are caused by the Contractor’s employees, equipment, or through prosecution of the work, whether set directly or indirectly as a result of construction operations, with or without direction by the Forest Service. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation deemed necessary by the Government resulting from fires set or caused by Contractor’s employees or resulting from construction operations.

2) Contractor’s Responsibility for Controlling Other Emergencies – When requested by the CO, allow the Forest Service to temporarily use employees and equipment for emergency control work. Payment will be made at not less than the current area rate established or adopted by the Forest Service through partnership with the National Wildfire Coordinating Group (NWCG).

3) Firefighting equipment will be required during the fire season from May 10 through August 31, and during any other period of heightened fire danger designated by the CO.

4) The Contractor shall furnish rust-free fire tools to equip all workers employed in the Contractor’s operations at each separate work site. These tools shall be maintained in serviceable condition, and kept in one or more weather-tight fire tools boxes. These boxes shall be painted red, marked “Tools for Fire Only” with letters at least 3” high, and kept sealed. Post a list of the contents inside each fire tool box so as to be visible when opened. Minimum required quantities and types of tools are described here:

5) Equip each internal combustion engine with a spark arrester qualified and rated USDA-Forest Service Standard 5100-1, unless it is:

a) Equipped with a turbine-driven exhaust supercharger such as the turbocharger; there shall be no exhaust bypass;

b) A multi-position engine, such as on a chainsaw, which is equipped with a screen arrester, as described in the Forest Service Spark Arrester Guide;

c) A spark arrester, which does not meet the requirements in the guide may be approved upon submission of acceptable proof that the arrester is at least 80% efficient in retention, attrition, or destruction of carbon particles. Such arrester may be required to meet higher standards as improvements in design and efficiency are discovered;

d) A passenger-carrying vehicle or light truck intended primarily for use on roads, and equipped with a factory-designed muffler and exhaust system, or;

e) A heavy-duty truck, such as a dump or log truck, or other vehicle used for commercial hauling, used only on roads and equipped with a factory-designed muffler and with a vertical stack exhaust system extending above the cab.

Properly install and constantly maintain in serviceable condition all exhaust equipment described above, including spark arresters and mufflers.

6) Equip each unit of mobile or stationary power equipment, including trucks, with one shovel, and at least one fire extinguisher meeting one of the following specifications:

a) 2 ½ pound size or larger dry chemical type;

b) 4 pound size or larger carbon dioxide type.

Test or check each extinguisher for proper function prior to the beginning of fire precautionary periods, and provide each gasoline power saw with one chemical-pressurized fire extinguisher of not less than 8oz. capacity by weight. Maintain the extinguisher in good working order at all times.

7) Do not burn camp refuse, brush, slash, or debris such as that resulting from clearing around camps or on rights-of-way, without the written approval of the CO. Submit written requests for burning to the CO at least 48 hours in advance of intended burning. The CO will approve of routine camp refuse disposal incineration in the camp development plan described in H.4 above.

Contractor’s Use and Maintenance of Existing Roads The Contractor is authorized to use roads in the immediate construction project area for performance of work under this contract. Such roads are those which are necessary for direct access to designated material borrow sites, quarries, stockpile sites, waste areas, campsites, equipment loading/unloading ramps and/or other approved work areas. The roads authorized for use will be subject to the following general conditions:

1) Federal Regulations contained in 36 CFR 261.12; except vehicle weight will not exceed that of the American Association of State Highway and Transportation Officials (AASHTO) HS20-44 and/or U80 Loading. Submit written requests to the CO for approval to use L90 and/or U102 overload Loadings on roads authorized for use. Regulations prohibit damaging a road or blocking a road open to use by others, except as otherwise provided in the Specifications deemed a part of this contract.

2) The Government will not snowplow roads for the Contractor’s use. The Contractor may snowplow any road designated for their use. A permit defining snowplowing requirements is required, and will be issued by the District Ranger, upon request by the Contractor. Repair any damage to the road prism or structures caused by snowplowing and/or snow removal operations. Vehicles, other than conventional over-the-snow vehicles (i.e. snowmobiles/snowmachines), will not be permitted to use roads when there is an average of more than 4” of snow, unless the road has been snowplowed.

3) The Contractor is responsible for, and will perform road maintenance on, Forest Service roads in the construction area commensurate with their use. Perform road maintenance at such intervals that prevent deterioration of the roadway, or as directed by the CO. Such road maintenance requirements for existing roads shall be performed IAW the following:

a) Maintain existing roadbed by blading and shaping the traveled way and shoulders. Do not undercut banks. Maintain established drainage structures and/or berms, and place additional drainage structures/berms where necessary to protect embankments.

b) Perform all seasonal weather cleanup, including removal of bank sloughs, minor slides, and fallen timber, all of which can be accomplished by a motor patrol grader equipped with a front end blade, or comparable equipment, and by the use of hand tools. Replace eroded materials from fill slopes, and clean out drainage ditches and culverts subject to the above equipment limitations.

c) Deposit the material removed from slides or other sources in locations approved by the CO.

Disposal of Merchantable Timber

1) All dead and down timber encountered during prosecution of this work that meets the Forest Service merchantability standards, and is logged during prosecution of this contract, remains the property of the Government. If logged, the Contractor must deck logs in the immediate vicinity IAW Section 201 of the FP-14.

2) Buck trees in various lengths to obtain the greatest utilization of material meeting the following utilization standards. The Minimum merchantable piece must be 6” in diameter inside brk at the small end, 12’ in length, and have either a net scale of 33 1/3% of its gross scale for a sawlog or produce not less than 50% of its gross volume in firm usable pulp chips.

3) Trim allowance must be a maximum of 12” for log lengths up to 40’. An additional 2” of trim will be allowed for each 10’ section of log length over 40’.

4) The Contractor must use the Humboldt undercut felling technique when felling merchantable timber. Buck all limbs flush with merchantable logs.

5) All dead trees which are sufficiently tall enough to reach the roadbed are designated for cutting. Fell other fire-dangerous dead trees or unstable trees within a 200’ slope distance of the center line of the road, when marked by the Forest Service. Treat all timber described in this subsection by meeting utilization standards IAW Specification 201 of the FP-14, unless relieved by the CO in writing.

6) Cut and use timber designated by the CO for construction, without charge.

Water Crossings The Contractor must schedule and conduct bridge and instream work to avoid and/or minimize disturbance to streams. Specifically:

1) Do not cross streams or other waterways without CO approval.

2) Submit a written crossing plan to the CO for approval at least 14 calendar days before the creek crossing is planned. Two machine crossings will be permitted during the timing window for all waterways designated on the work list(s) as fish streams. Outside of this time period, no machine crossings will be permitted. Crossing streams with Off Highway Vehicles (OHVs) for access to work sites is permitted without restrictions.

3) Limit machine crossings to two times for all live streams not designated on the work list(s) as fish streams with pipes 48” and larger diameter installed.

C.1 – Contractor Responsibility to Notify the Government The Contractor must notify the COR when leaving the project area for 3 or more days, and within 24 hours before returning to the project area.

C.2 – Product Substitution Requests

1) When submitted within 30 days after contract award, the CO will consider formal requests for substitution of products, equipment, and/or methods, in place of those specified. Requests submitted after 30 days of award will be considered only in case of product unavailability, or other conditions beyond the control of the Contractor. Requests must provide the information required by, and in the format specified by, 2) below.

2) Submit separate requests for each substitution. Support each request with the following:

a) Complete data substantiating compliance of proposed substitution item(s) with the requirements stated in contract documents:

i) Product identification, including manufacturer’s name and address;

ii) Manufacturer’s literature, identifying:

(1) Product description;

(2) Reference standards, and;

(3) Performance and test data.

iii) Samples, as applicable (see AGAR 452.236-76);

iv) Name and address of similar projects on which the substitution product has been used, and date of the installation;

v) Comparative data of item(s) to be deleted through substitution. Include drawings to the same (or larger) scale as pertinent portion of contract documents and marked to show how differences will be accommodated;

vi) Show the complete system/assembly as revised to accommodate the proposed alternative for difference in performance, size, configuration, connection(s) service, accessibility, or any other signification characteristics;

vii) Show the complete layout of the system except that which is identical to contract documents, unless unchanged portion must be shown to indicate clearances, etc.;

viii) Include complete detail drawings of supports for all substitute equipment, and complete load calculations for adequacy of support prepared and signed by a registered structural engineer.

(1) Itemized comparison of the proposed substitution with product specified; list significant variations.

(2) Data relating to changes in construction schedule.

(3) Any effect of substitution on separate contracts.

(4) List of changes required in other work or products.

(5) Accurate cost data comparing proposed substitution with product specified.

(6) Proposed amount of change to the contract value.

(7) Designation of required license fees or royalties.

(8) Designation of availability of maintenance services, and/or sources of replacement materials.

3) Substitutions will not be considered for acceptance when:

a) They are merely indicated or implied on shop drawings, or product data submittals without a formal request received from the Contractor;

b) They are requested directly by a subcontractor or supplier;

c) Acceptance will require substantial revision of contract documents, or;

d) Substitution has not been requested IAW this and related contract clauses.

4) Substitute products must not be ordered or installed without written acceptance by the CO.

5) The CO will determine acceptability of proposed substitutions in consultation with other Government employees with knowledge of the project and/or product(s).

6) Number of Substitution Submittals: only one proposed alternative will be considered for each substituted item. The Contractor must provide the originally-specified item(s) if the substitution proposal is rejected.

Contractor Substitution Request Representation and Responsibilities

1) In making a formal request for substitution of item(s), the Contractor represents that they:

a) Have investigated the product proposed to substitute the originally-specified item, and have determined that it is either equal to, or superior to, the original item in all respects to that originally-specified item;

b) Will provide the same or better warranties and bond(s) for the substitute as for the originally-specified item;

c) Will coordinate the installation of any accepted substitution into the work, and will make such changes as may be required for the work to be completed in all respects;

d) Will waive any and all claims for additional costs caused by substitution, which may not be readily apparent, and may become apparent only subsequently, and;

e) Cost data is complete and includes related costs under the contract, other than:

i) Costs under separate contracts, and;

ii) CO costs for redesign or revision of contract documents.

2) The Contractor assumes full responsibility that the substitution and/or alternate item(s) or procedure(s) will meet the job requirement(s).

3) The Contractor is solely responsible for the cost of redesign and modification(s) to this and other parts of the work caused by the substitution(s) or alternate item(s) furnished.

Order of Precedence – Requirements, Specifications, Drawings In lieu of 52.215-8 Order of Precedence – Uniform Contract Format (Oct 1997), any inconsistencies resulting in the Specifications of this solicitation and any resultant contract will be resolved by giving precedence in the following order:

1) The Contract

2) Drawings

a. Drawings, figured dimensions over scaled dimensions

b. Drawings, large scale contract drawings over small scale contract drawings

c. Schedules on contract drawings over any conflicting notations on contract drawings

d. Shop Drawings – (The term “Shop Drawings” includes drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions of the work required by the contract)

3) Special Project Specifications (Latest date highest precedence)

a. Tongass National Forest Special Project Specifications

b. Region 10 Special Project Specifications

4) Standard Specifications

PACKAGING AND MARKING

Project Labeling for Official Correspondence The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent and/or identify and awarded contract or project. The Government-issued contract number must be referenced on all official communication, including but not limited to emails, starting upon written notice of contract award.

DELIVERIES OR PERFORMANCE

FAR Clause(s) 52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984) The Contractor shall be required to (a) commence work under this contract within 10 days of receiving the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than Oct 1, 2020. The time stated for completion shall include final cleanup of the premises. Work is estimated to begin on or before Sept 1, 2020.