Statement of Work (SOW) ModernFold Door Refreshing.docx

PR #: 31110PR250000078

STATEMENT OF WORK: Resurfacing Accordian Walls in Ray Evans Conference Center

STATEMENT OF WORK (SOW)

FOR

Resurfacing Accordian Walls in Ray Evans Conference Center

Removal of old wall coverings, prepare panels and install new wall coverings on existing Modernfold operable wall. Work is to be performed onsite while panels are hanging in place.

25JUL25

1.0 GENERAL

1.1 BACKGROUND

The Modernfold doors allow the Ray Evans Conference Center to be customized for multiple types of events by enabling staff to move walls to expand or contract the space into differing configuartions and sizes depending on event needs. The Modernfold doors were installed when the building was commissioned in 2012. The panel coverings have never been replaced and are showing signs of aging. Repalcement of the coverings will provide a cleaner and updated look for the Ray Evans Conference Center.

1.2 SCOPE

Removal of existing trim, hardware and wall covering. Prep panels for contact cenment to accept new wall covering material. Install new wall covering on 32 16ft panel faces x 2 sides = 64 faces. Estimate 350 yards Standard wll with heavy Acrylic backing applied. Reinstall existing trim and hardware. Adjustment of panels, lubricate tracks and trollies.

Negative Impact- Ray Evans Conference Center will be closed for Approximately 2 weeks to complete all work.

1.3 OBJECTIVE

Current wall covering is approx. 12 years old showing signs of dirt, grime, wear and tear. The objective is to update the space with a wall covering material that will be easier to clean and maintain while providing a refreshed look for the Ray Evans Conference Center.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

1.4.2 Reference Documents

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Wall Preparation

2.1.1 Removal of existing trim and hardware

2.1.2 Removal of existing wall coverings

2.1.3 Provide floor protection around work area/space

2.2 TASK TWO. Adhesive Application

2.2.1 Apply contact cement to wall pannel to accept selected wall covering

2.3 TASK THREE. Installation of wall covering

2.3.1 Install new wall covering on Modernfold walls (32 – 16ft. faces x 2 sides= 64 faces)

2.3.2 Install estimated 350 yards of Standard wall with heavy Acrylic backing.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

N/A

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the COR via telephone between the hours of 0700 and 1500 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

None

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

Contractor employees shall be escorted by Authorized Base NCR FED personnel at all times.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is one year from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be a combination of the Contractor’s facilities and the United States Coast Guard at 2703 Martin Luther King Jr. Ave. SE Washington, DC 20593

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0600 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel must not be required for this requirement.

4.9 PROGRESS REPORTS

The Project Manager must provide a progress report to the Contracting Officer and COR via electronic mail upon request. This report must include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Project Manager must be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager must review the status and results of Contractor performance with the COR opon request via phone and email.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

None

4.13 PROTECTION OF INFORMATION

None, Contracrtors will not have access to any information and will be under escort for the entirety of their visits.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 05 business days to review deliverables and make comments. The Contractor must have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

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