Statement of Work (SOW) HPO Access Control and Video Monitoring Systems.pdf

820th Base Defense Group and the 93 Air Ground Operations Wing Statement of

Work (SOW) to Upgrade the Human Performance Optimization Facility

(Security), Building 207, Moody AFB, Georgia

Version 2.0 27 April 26

STATEMENT OF WORK

1.0 Scope and Objective: The 820th Base Defense Group and the 93 Air Ground Operations

Wing (AGOW) is requiring the installation of an Access Control System (ACS) and Video monitoring system, located in building 207, Human Performance Optimization, Moody AFB, Georgia. The system shall encompass a computer workstation, Common Access Card (CAC) and PIN (2 factor authentication) devices/readers, and associated camera/video system, all controlled by the ACS workstation. Vendor is expected to supply all necessary parts, equipment, labor, software, remove unnecessary or old parts, and install all necessary wiring. Wiring may be required to be installed within conduit or to be protected from environmental and rodent damage.

1.2 Video Monitoring Extension (CCTV): The Camera Monitor and installation information found in the SOW Section 8 will be added as an option. This option shall be executed only if the required activity is to secure additional funding in the future.

2.0 Common Access Card (CAC) Contact/PIN Reader:

2.1 All CAC compatible contact/PIN reader keypads shall have the ability to invoke two-factor authentication for enhanced security. Two-factor shall include the CAC and a four-character/digit PIN.

2.2 Any CAC reader exposed to the elements shall be protected with a covering to prevent water from entering reader.

2.3 Use existing CAC/PIN reader device location/penetrations for new reader installation.

2.4 CAC contact/PIN readers shall be located at the main entry door only.

2.5 System must be operable with Americans with Disabilities Act (ADA) requirements.

3.0 Door Locking Mechanism:

3.1 All doors will have Balanced Magnetic Switch (BMS) or magnet style door locking mechanisms installed at the main entry door.

3.2 ACS shall have a “panic” style button located in the main reception area/desk, and shall not be easily visible, but accessible to employees.

3.3 All exterior doors that have ACS control shall have the capability of instantly locking when either through a “panic” style button or activating a lock-down by the computer systems (workstation).

3.4 Doors will have a Request to Exit (REX) sensor, and manual door release mechanism/button. Upon activation of the REX sensor, or pressing door release mechanism (existing), exterior door shall release, and lock back up when door in back with frame. NOTE: If door locking mechanism is in release mode due to the activation of the fire alarm system, the doors will remain open until the system is reset at the system computer workstation. If a sensor is used, the sensor shall be designed to detect motion on the interior of the facility, and automatically release the door if door is in the “locked” mode.

3.5 Should there be a loss of electrical power, the system shall maintain a battery source capable of holding its security configuration settings for no less than 24 hours.

3.6 All exterior doors shall comply with the Unified Facilities Criteria (UFC) NFPA-101 (Life Safety Code), NFPA- 72 (National Alarm Code), and the Authority Having Jurisdiction (AHJ).

4.0 Lock-Down Mode:

4.1 In addition to the item above, the lock-down mode may also be initiated by the computer workstation or at the location of the “lock-down button” at the reception desk.

4.2 Panic or lock-down buttons must have a protective cover as to not accidentally activate when passing, or if accidentally bumped.

4.3 Deactivation of the panic or lock-down may be reset at the button that activated the lock-down by use of a key, twisting to unlock mechanism, or at the computer workstation.

5.0 Computer Workstation:

5.1 A computer laptop or desktop hall be installed in room 110, or at a room deemed appropriate located within the facility.

5.2 Computer shall have the Windows 11 operating system (with latest software updated loaded) and will be stand-alone. No connectivity through AFNET or W- Fi is allowed. Additionally, the computer/monitor shall be National Defense Authorization Act (NDAA), Section 889 compliant.

5.3 Host hardware must be sized appropriately to ensure seamless execution of the ACS and video management system under peak operational loads. At a minimum, systems shall utilize a modern multi-core processor, a minimum of 16 GB of RAM, and high-speed solid-state storage (SSD) with sufficient capacity for system, application, and video buffering overhead.

5.4 All system functions shall be controlled at the computer workstation.

5.5 Workstation shall be configured for username and password to make configuration changes and access workstation.

5.6 Workstation shall have the ability to create and maintain a log of all personnel entered, their access, and have the ability of printing such logs, if required.

5.7 Workstation shall have the ability to review all security footage recorded.

Footage shall cover a 120-day period of time and be accessible using the workstation program.

5.8 Entry logs shall be maintained of those entering the facility using ACS for at least 45 days.

5.9 Workstation shall be able to configure ACS to allow for specific scheduling to include automatically locking of doors and releasing at specific dates and time, to include a “holiday” mode.

5.10 The contractor shall have the ability to update the system specific software updates without internet capability.

5.11 The computer workstation shall not be connected to commercial or USG internet

5.12 From the workstation, shall have the ability to enter all CAC information either manually, or downloaded into the system using a CAC reader.

6.0 Installation:

6.0 Vendor shall remove and replace any existing components deemed as not needed or unusable as part of the statement of work and system repair/replacement.

6.1 Vendor shall install system during the normal work week, Monday through Friday, 0800 to 1630, excluding holidays. Unless a different time and date has been coordinated with the USG.

6.2 If able, vendor shall use the existing penetrations for installation of CAC reader and use existing conduit for interior installation of all wires/cables associated with the ACS.

6.3 At completion of installation and this contract, vendor shall conduct commission testing, with 23 CES, 93 AGOW, 820 BDG, and the AHJ present.

6.4 Vendor shall provide updated as-built drawing and O&M manuals for ACS, and provide copies to 23 CES, 93 AGOW, and 820 BDG.

6.5 Installation shall be completed NLT 1 August 2026. Any delays to project completion shall be brought to the attention of the Contracting Officer and Government Program Manager. A new installation schedule shall be determined between the contractor and provided to the Contracting Office and Government Program Manager

7.0 Video Monitoring System (CCTV):

7.1 Facility should have a CCTV or video monitoring system in place for observation at the following locations:

7.1. Main entry door (interior) facing door

7.1.2 Near room 106 facing exit door.

7.1.3 Between room 136 and 124 facing down the hallway/ramp

7.1.4 At the ceiling on the west side of the HPC

7.1.5 At the ceiling on the east side of the HPC

7.1.6 Above room 100 facing the rear exit door.

7.2 All cameras should be connected to the ACS workstation using the existing ACS software, and its angle controlled by the workstation, if required.

7.3 Shall not be connected to the Air Force Network or to commercial internet.

7.4 The system should be able to search, review, and export recording video for official use. When video is exported to an external device, video should include date/time stamp and camera identification of footage.

7.5 Cameras must be capable of production high quality (2K) video in low-light conditions such as Infrared (IR) or night vision. Video quality must recognize facial features.

8.0 (Optional CLIN-0002) Video Monitoring Extension (CCTV):

8.1 If this CLIN is funded, contractor shall install a monitor above the front desk/reception desk. Monitor shall be no less than 55 inches and shall display all active cameras on the system to allow for constant video monitoring of the HPO facility during normal duty hours. The monitor will be connected via a hard-line, monitor cable, or HDMI.

9.0 Training:

9.1 Vendor shall conduct training after project completion to all USG and/or the required contractor personnel having the need to enter and remove personnel from the ACS, resetting panic/lock-down mode of system if activated, making system or schedule modifications, accessing entry logs created by the system, reviewing and downloading, if required, video contents, conducting basic troubleshooting, and providing training materials to the 93 AGOW, 820 BDG, and 23 CES (if required).

10 Warranty:

10.1 The completion of this installation shall come with at least a one-year warranty on workmanship, parts, and labor.

10.2 Should any software or hardware update be available during the warranty period, the vendor shall be responsible for coordinating a date and time with the USG, to include the necessary personnel from both the 93 AGOW and 820 BDG. After the warranty year, any further software and hardware updates to the system will be done at the discretion of the USG and using the procurement process.

10.3 During the warranty period, any additional service work on the system considered “out of scope” will be procured through the appropriate USG process.

Should the service work be considered part of the scope of this contract, the contractor should provide the service with a response time of no longer than 3 working/business days of contractor notification.

11 Deliverables:

11.1 Technical Approach: The offeror shall provide a detailed description of the methodology, processes, and resources it will use to successfully meet the requirements of this solicitation. The technical approach should demonstrate the offeror's understanding of the requirement and explain how the proposed solution will be executed to achieve the desired outcomes.

11.2 Completed Insurance Compliance Form and proof of insurance: The offeror shall submit a completed Insurance Compliance Form along with current proof of insurance demonstrating compliance with all insurance requirements specified in this solicitation.

11.3 Pricing Breakdown: For the intended scope of work and the option CLIN Video Monitoring Extension (CCTV) and Installation.

11.4 Warranty Requirements: The contractor shall provide a minimum one-year warranty covering workmanship, labor, software, and hardware associated with the installation. During the warranty period: The contractor shall coordinate all applicable software or hardware updates with the Government. Response time for in-scope service issues shall not exceed three (3) business days after notification

END OF STATEMENT OF WORK