HPO ACS and VCS Questions and Answers.pdf

23 CONS Questions & Answers Form

Solicitation Reference Question/Comment Government Response

Resulted in change of SOW or drawings?

Change Reference

# Example: Atch 1 - SOW, Para. 2.4.(c)

Example: Please confirm the submission requirement for a detailed design IAW Phase 3 or Phase 5 (final design), prior to award.

Yes/No

Example:

Atch 1 – SOW, para # or Atch 2 – Design Drawings, pg#

1 Statement of Work (SOW) Section 2.0

Please identify the manufacturer and model of the existing Access Control System infrastructure, if any exists, and clarify whether the contractor is expected to integrate into an existing ACS platform or provide a complete standalone ACS solution.

No existing ACS is in place. Any installation of an ACS will be new install.

Yes SOW Section 2.3

2 SOW Section 2.3

Please clarify what existing CAC/PIN reader infrastructure currently exists at the main entrance and identify which components are expected to be reused versus replaced.

No access control system exist.

Yes SOW Section 2.3

3 SOW Section 6.2

Can the Government confirm that existing conduit pathways are available and suitable for reuse, and if so, provide pathway information or estimated distances for cabling runs?

Any identified penetrations and conduit pathways may be used.

Yes SOW Section 2.3

4 SOW Section 7.0

Please identify the preferred or required Video Management System (VMS) platform and whether the CCTV system is expected to integrate directly into the ACS workstation software or utilize separate VMS software.

There are no brand requirements or preferences, only that the equipment performed as outlined in the Statement of Work.

No

5 SOW Section 5.7 The SOW requires 120 days of video retention. Please confirm the required recording resolution, The camera should record continuously between the hours of 0600 and 1630. After which recording will only happen when motion is detected.

Y SOW Section 7.7 frame rate, and whether recording is required continuously or based upon motion detection, if so, for how long?

6 SOW Section 3.0

Please confirm the required door locking hardware type at the primary entrance, including whether the Government requires magnetic lock, electric strike, electrified panic hardware, or another approved locking solution.

The SOW calls for magnet style locks.

Yes SOW Section 3.1

7 SOW Section 5.0

Please confirm whether the contractor is expected to furnish the workstation, monitor, software licensing, and all associated ACS/VMS management software under the base bid.

Yes, the contractor is required to furnish the workstation, monitor, software, licensing, and all associated ACS/VMS management software under the base bid.

No

8 SOW Section 6.5

SOW Section 6.5 requires completion NLT 1 August 2026, while the solicitation synopsis references completion NLT 2 November 2026. Please clarify the required completion date.

November 02, 2026.

Yes

Attachment 1

– SOW

Section 6.5

Is there a separate equipment specification document available, or should offerors propose equipment that meets the requirements outlined in the SOW?

The proposed equipment must meet the requirements in the SOW

No

Are there specific approved CAC/PIV reader models, access control panels, or authentication standards required for the CAC + PIN two-factor authentication devices, or may the contractor propose compliant equipment as part of the technical approach?

The contractor should be aware of the equipment that will work with USG Common Access Cards, and the appropriate software and hardware that would read the CAC and if selected, use a two-factor authentication (PIN).

No

11 How old is the facility? USG accepted facility 1977 No

12 How much square footage is in the facility? Unknown No

13 How stable is the power? Power is considered stable on Moody. However, the requirements listed in SOW 3.5 remains.

No

14 Is there a dropped ceiling in all areas of installation?

The ceilings covering areas of installation are drop ceiling.

No

15 What type of walls are in the perimeter areas? Unknown No

Do we need to drill between the walls, to run our cable infrastructure?

If walls exit, you may have to drill through walls, keeping with industry standards and applicable building code requirements.

No

Do we need to use conduit? If yes, what do you estimate the total conduit footage will be?

Conduit is not called out in the SOW. J-hooks are an acceptable way to run cables.

Yes SOW Section 6.2

18 Are the door frames metal and concrete filled? Unknown No

Please provide a comprehensive list of quantities of all IDS items needed (e.g. total number of motion sensors, glass breaks, etc.)

per location.

The contractor should determine this based on the requirements of the SOW.

No

Do you currently have existing IDS Sensors in your doors? Please specify which doors.

No existing sensors or ACS is in place.

Yes SOW Section

2.3

21 What is the manufacturer of the existing IDS system? N/A, no system exists Yes SOW Section

2.3

Will we be able to reuse the existing cable? If so, what type of cable is there currently?

N/A, this is a new install. No existing No

23 Are Ceilings Suspended? Or Hard Lid? Suspended No

24 Are there existing Cable Trays for wiring above ceilings?

Possible. If there is, not sure if there is enough room on the trays for cables associated with the ACS installation

No

25 Can Existing Wiring be utilized? This is a new installation; no existing ACS wiring is available to use.

No

Is an Uninterrupted Power Supply (UPS) required? If so, What Time/Power Duration is required?

Please refer to SOW 3.5 No

27 “Or Equal” Equipment substitutions allowed? There are no brand requirements. No

28 Is “Plenum Wire” acceptable?

Acceptable, however, the SOW only outlines that cables used shall be resistant to rodent. There are no preferences.

Yes SOW Section 6.0

Is “After Hours Access” for said work, available to contractor at no additional cost to the Government

Any after-hours work would have to be coordinated with the USG on a case by case basis, but is not considered a request of this SOW

No

30 What is the height of Exterior Cameras? (If any)

Existing perimeter cameras are not operational.

For this installation, camera height will be at industry standards.

No

31 Please provide a list of equipment and parts # that are to be installed.

This is up to the contractor to provide, not the USG. This is a new installation.

No

32 Are there pipe chases between floors? Unknown No

What is the range of the budget for this project, and is it already appropriated?

A budget will not be disclosed for this project.

No

Because of the high cost of the parts can we bill when parts arrive on site, or in the alternative are progress payments allowed?

There will be no progress payments, payment will be processed upon inspection and acceptance of completed work.

No

35 How many feet of new wire will have to be run?

Please refer to the building layout for camera locations. Feet required is unknown.

No

36 What kind of cipher lock and quantities are required e.g. X-10

There shall be no cipher locks installed as part of this project. That is what the ACS is being installed for, to provide access control.

No

What type of bond is required for the project; Bid, Performance or Payment bond?

There are no bonds for this requirement.

No

Can the ceiling exit sign near room 136 be relocated for the camera installation?

Yes, as long as it meets the requirements of SOW Section 6.8

Yes SOW Section 6.8

Can an existing penetration in the wall above the drop ceiling in the HPC room be utilized when installing the cable or just bore a hole in the existing wall to run the cable?

It will depend on the purpose of the wall. If the wall was installed to meet fire code, then the approval of the wall penetration will need to be approved by the Moody fire marshal.

No

Will the Agency make the final determination on the camera placement near room 136 or can

Camera placement is outlined as general location.

If the intent of the covered area is met, and it meets industry standards, it may be placed by the

7.0 & 7.2 the Contractor make the final determination for the camera placement?

contractor to provide required coverage with customer approval.

Can the camera placement in the HPO room (weight equipment area) be installed on the drop ceiling to capture a clear line of site of individuals entering and leaving the facility/area?

I would recommend that camera place not be on the ceiling tile due to weight, and the possibility that the ceiling tile needs to be replaced.

No

Does wiring have to be in conduit?

And does the conduit have to be inside or outside the wall (Main entry)?

All wiring must meet industry standards for installation and workmanship. These include

NFPA-70, NFPA-70E, NECA 1, OSHA 29 CRF

1910 and 1926, and the authority having jurisdictions.

Yes SOW Section 6.8

43 Does the work station need to be mounted, enclosed, or locked?

Not required. The workstation can be placed on the end of the table shown during walk-thru in room 110.

Yes SOW Section 5.1

44 How many Access Control entries will there be?

Access control will be on the main entry door only.

Yes SOW Section 2.4

45 Can the government provide layout/dimensions of the building?

Layout/dimensions have been requested, no timeline on delivery.

No

46 What kind of cabling is required?

There are no specific cabling requirements. The cabling shall meet standards outlined in section 6.0 of the SOW

Yes SOW Section 6.0

Camera coverage: Do the cameras need to face the exit or face personnel approaching the exit?

Camera placement is outlined as general location.

If the intent of the covered area is met, and it meets industry standards, it may be placed by the contractor to provide required coverage with customer approval.

Yes SOW Section

7.0 & 7.2

48 Can the intercom at main entry be removed and replaced?

This will not be touched. The intercom still works, and because of where it is at, don’t think it would be in a good spot to use for the ACS card reader.

No

Should there be door control from front desk (main entry)(i.e. unlock button from the main desk)?

No unlock or door release feature will be needed at the front desk

No

Does the customer need the system to be expandable, if so, by how much?

Yes Video Monitoring system must be expandable up to 20% to aid in future capability for any additional cameras.

6.7

Can the customer provide the part/serial number/manufacturer details for the automatic doors at main entry?

Requested answers, no timeline.

No

What do you want the panic button to do and accomplish? Just lockdown?

The LOCK-DOWN feature will need to lock-down the front door only from being accessed.

Yes SOW Section 4.2

53 SOW Section - 3.0 Door Locking Mechanism

The RFQ has mag locks as the locking options for the door. Have you considered electrified push bars instead?

No, but before that option is considered, the USG must determine how that will work.

No

Do you want the access control to operate the ADA doors or work independent? In order to operate, ADA functions will now work with and through the access control. Independent means the access control does not tie in with the ADA at all but if the button is pressed, it won’t open unless someone uses their key fob or code.

The doors and ACS must comply with ADA requirements to enter the facility.

No

SOW Section 2.1 - All CAC compatible contact/PIN reader keypads shall have the ability to invoke two-factor authentication for enhanced security.

Please confirm that ALL card readers are 2-factor keypad card readers. If not, please identify which locations are standard and which are 2-factor keypad readers.

The keypad readers or card swipe must be able and capable (hardware and software) of evoking the two-factor authentication requirement using the USG Common Access Card (CAC).

No

SOW Section 3.4 - Doors will have a Request to Exit (REX) sensor, and manual door release mechanism/button.

Please confirm that ALL doors require BOTH a PIR/Motion REX AND a Push-to-Exit REX Button

No, only the door that has the ACS installed (main entry) will need to have the REX/PIR and push-to-exit button. Code requirements must be met.

Yes SOW Section 3.4

SOW Section 2.0 - Common Access Card (CAC) Contact/PIN Reader & 6.0 Installation

Please confirm that ALL card readers require new PACS cabling.

Please confirm that OSDP cabling is required.

Cabling used shall meet industry standards for security systems, and be durable enough to meet the rodent resistant cabling needs.

Yes SOW Section 6.0

58 SOW Section 1.0 - Scope and Objective

What is the facility’s FICAM posture? Is active certificate It is unknown if FICAM is required. No checking required? Should the system be installed as “FICAM-ready” or fully “FICAM-compliant”?