Statement of Work (SOW) FY26 Job Fair Rental Space - SAM.pdf

STATEMENT OF WORK

FOR NORFOLK NAVAL SHIPYARD

CAREER FAIR

Background:

Norfolk Naval Shipyard (NNSY) requests a rental venue space for NNSY Career Fair and for each element outlined in the statement of work. Rental space is requested within the areas of Chesapeake or Portsmouth and shall be capable of hosting a minimum of 700 up to 1000 people during the hours of 9:00 AM and 1:00 PM EST, with set up hours of 7:00 AM to 9:00 AM and take-down hours from 1:00 PM to 3:00 PM.

Periods of Performance:

NNSY requires rental space for a career fair to be held on the following date, but can be flexible and could consider alternative Saturday dates:

Saturday, 24 January 2026

Contractor will conduct a venue site visit and a walk through with NNSY stakeholders to ensure alignment with security planning prior to each event. This security planning is for the layout of the venue. Security will tell the contractor where the tables will be placed and the flow of attendees

Scope:

Venue location square footage is a minimum 12,000 square feet.

A separate area to conduct interviews will be provided within one area with privacy barriers separating each interview area. The sides will be the same height as the back to create privacy between each booth with electrical outlets needed for each interview area: Specifics:

A pipe and drape – 13 feet: Booth Package: (10) 7’-12’ Uprights, (9) 3’-5’ Uprights, (17) Horizontal Drape Supports, (18) Bases, (10) 10’w x 16’h Black Velour Panels, (14) 5’w x 5’h colored panels that will support (10) each 8 x 30” Interview Tables with (3) chairs with colored linen and skirting.

In addition to the interview area, NNSY requires (60) each 8 x 30” tables with (120) chairs, colored linen, and skirting.

(2) each Rope and Stanchions

(4) each Water Stations

(8) each 8 x 30” Registration Table with (24) chairs with colored linen and skirting

Contractor will ensure a copier and printer are available at the Career Fair for use by NNSY personnel and participants, but with the assistance of NNSY personnel.

Contractor is to ensure High Speed wireless internet connection for a minimum of (40) laptops (Wi-Fi required for client hotspot as a backup). Surge protectors, a minimum of 5 electrical cords and outlets access are required to support laptops and NNSY Code 900 mock-ups. (Mock-ups translate to a table demonstration or tools on the table for the applicant to describe what it is and how it is used.)

Contractor to ensure personnel needed to maintain the facility operations during the career fair.

Bathroom facilities should be convenient to career fair area.

Contractor to ensure personnel are in a uniform/standardized shirt for easy identification by NNSY staff and applicants.

Two (2) security guards (armed to ensure the safety of everyone) from 0800 until all NNSY staff have secured the event, not past 1:30 p.m.

Two (2) personnel to help with moving applicants through the lines.

Contractor conducts an assessment and submits an Emergency Action Plan to NNSY, Code 1120, two weeks in advance of NNSY Career Fair.

Contractor’s quote shall include cost of parking for approximately four hundred people throughout the day and ensure water service is available throughout the event.

Contractor provides (20) Easels for NNSY Poster signs.

Cancellation Policy:

In the event of cancellation within 30 days, the government will not be responsible for any fees incurred by the vendor

Subject Matter (Technical) Expert Points of Contact:

TBD

Invoice certifiers:

TBD