Statement of Work (SOW) for Sacffold Dock.docx

PR #: TBD

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

United States Coast Guard Forces Micronesia/Sector Guam Procurement/Install of one (01) Scaffold Dock

1.0 GENERAL

1.1 BACKGROUND

Forces Micronesia/Sector Guam (FMSG) requires the procurement and installation of one (01) scaffold dock to support Fast Response Cutter (FRC) maintenance operations pier-side within Apra Harbor. Sector personnel routinely conduct operational maintenance on FRC hulls, anchors, and underwater fittings in conditions that require elevation over water and stable platforms. Sector has no other functional float available that meets both the stability and elevation requirements for pier-side FRC maintenance. In order to safely and effectively conduct recurring maintenance evolutions on FRCs — including anchor inspections, hull cleaning, painting, and repairs — a right-sized, stable floating scaffold system is required. This platform must accommodate personnel, tools, and materials while ensuring compliance with Coast Guard safety requirements for working over water.

1.2 SCOPE

This Statement of Work (SOW) establishes the requirement to procure, deliver, and install one (1) professionally manufactured and assembled scaffold dock for daily use by USCG Sector Guam. The system shall be designed to meet stability, size, elevation, and weight capacity requirements consistent with FRC maintenance in harbor conditions. It shall feature a working deck measuring approximately 12 feet in length by 6 feet in width, designed to maintain stability under load and to accommodate at least four (4) maintenance personnel, along with tools and mission-essential equipment. The structure must provide a minimum working height of four (4) feet above the waterline to allow safe and efficient access to cutter anchors and hull features during inspection, repair, and preservation tasks. The unit must be constructed in such a way that it can be deployed or retrieved with minimal manpower and remain stable while moored or under light movement in the harbor. The platform must have at least 4 anchor points that can be utilized with straps/chains to lower/remove float from the water. The system must be designed for longevity using durable, marine-grade materials capable of withstanding long-term exposure to saltwater, UV radiation, and heavy operational use. Safety features must be integrated into the design and include handrails or fall protection interfaces, anti-slip deck surfaces, and secure boarding points. The float system shall serve as a critical support structure for cutter readiness, reducing reliance on makeshift or unsafe methods of waterborne access and improving safety for USCG personnel. The contractor shall be responsible for the fabrication (including custom sizing if required), shipment, and complete installation of the floating platform at Sector Guam’s designated pier within Apra Harbor. The finished system must be ready for immediate use and capable of withstanding routine movement, exposure, and maintenance conditions in accordance with Coast Guard operational standards.

1.3 OBJECTIVE

The objective of this SOW is to procure one (01) scaffold dock that meets the the specified requirements for operational use by Sector and the USCG as outlined in 1.2 Scope for the SOW. The scaffold dock shall be reliable, safe for use by Sector personnel, and able to conduct all missions as outlined above..

1.4 APPLICABLE DOCUMENTS

Market research attached.

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Purchasing

Unit requires the purchase of one (01) scaffold dock with the following minimum specifications:

2.1.1 Identify and select authorized dealer and distributor.

2.1.2 Procure scaffold dock as specified by previously stated requirements, identifying any discrepancies present at purchase.

2.1.3 Verify total cost, applicable taxes, fees, warranties. Completing all necessary purchase documentation.

2.2 TASK TWO. Shipping/Delivery

Upon award, the Contractor must provide the USCG with all deliverables to USCG Sector Guam worksite.

2.2.1 Coordinate with distributor to arrange shipping logistics. Shipping and packaging method must be sufficient to prevent damage during shipping, handling, and storage.

2.2.2 Preservation protection must be sufficient to prevent corrosion, moisture deterioration, and decay during warehouse storage for a period no less than one (01) year.

2.3 TASK THREE. Shipping Address/Receiving/Inspection and Acceptance Item must be shipped to the following address:

USCG Force Micronesia Sector Guam U.S. Naval Station, Victor Pier 3 Santa Rita, GU 96915

2.3.1 The Contractor must alert/notify the USCG purchasing official of shipping details prior to shipment to the USCG.

2.3.2 The Contractor must establish an inspection process per OEM procedures to validify integrity of the scaffold dock upon arrival.

2.3.3 Inspection and acceptance will be performed by Sector Guam Comptroller.

2.3.4 Sector personnel will record all pertinent information, receipt the purchase as per USCG instruction, and inform all parties involved.

3.0 CONTRACTOR PERSONNEL

The Contractor personnel performing the installation must be must be a certified dealer or distributor for scaffold dock.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

4.0 OTHER APPLICABLE CONDITIONS

No other applicable conditions for this SOW.

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract intiates upon award of deliverables. Upon award, the Contractor must provide a delivery schedule to the USCG Contracting Officer (KO) and COR. Upon knowledge of any delivery delays the Contractor must inform the KO and COR immediately.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be a combination of the Contractor’s facilities and the United States Coast Guard at USCG Sector Guam, GU.

4.3 POST AWARD CONFERENCE

No Post Award Conference will be held. However, this does not mean the Contractor will not notify the purchasing unit of award and shipping information. SAH, KO, COR, and applicable USCG units shall be notified of all dates, information, and discrepancies during award and shipping process.

4.4 PROGRESS REPORTS

The Project Manager must provide an initial progress report to the KO and COR via electronic mail. This report must include a summary of all Contractor work performed, including a breakdown of all direct costs by line item, schedule status, shipping information, and any other related expenses and dates.

4.5 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.6 INTELLECTUAL PROPERTY

This SOW pertains to the acquisition of one (01) scaffold dock, and includes specific provisions regarding intellectual property (IP) rights and obligations. The purchaser acknowledges that all proprietary technologies, designs, and trademarks related to the scaffold dock manufacturer are the exclusive property of the manufacturer and its affiliates.

The SOW ensures that any intellectual property associated with the scaffold dock, including but not limited to patents, trademarks, trade secrets, and proprietary designs, remains the sole and exclusive property of the manufacturer. The purchaser agrees not to reverse engineer, reproduce, or otherwise use any proprietary IP related to the scaffold dock outside the scope of this purchase and its intended use.

The purchaser is granted a non-exclusive, non-transferable license to use the scaffold dock and any associated IP solely for its intended purpose and within the parameters defined by the manufacturer. Any modifications, enhancements, or adaptations made to the scaffold dock by the purchaser will not alter the manufacturer’s ownership of its original IP and shall not infringe upon their rights.

In the event of any dispute arising from IP issues related to this purchase, the parties agree to resolve such matters in accordance with the manufacturer’s standard dispute resolution procedures. This provision safeguards the manufacturer’s IP rights and ensures compliance with legal and contractual obligations concerning intellectual property.

4.7 PROTECTION OF INFORMATION

Contractor will not have access to Privacy Act information and/or proprietary information.

4.8 SECTION 508 COMPLIANCE

Section 508 does not apply to the deliverables in this SOW.

4.9 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

4.10 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

4.11 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

4.12 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

4.13 The COR will have 30 business days to review deliverables and make comments. The Contractor must have 30 business days to make corrections and redeliver.

4.14 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

5.0 DELIVERABLES

The Contractor must consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

DISTRIBUTION

COR, KO

COR, KO

LAST UPDATED: 07/14/2025 PAGE 8/17