Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03825QE0000019

STATEMENT OF WORK (SOW)

Page 1 of 5 09 January 2025

1.0 GENERAL

1.1 Background

The United States Coast Guard (USCG) operates TUG/TEXTRON Model MX4, Electric Tow

Tractors, at Air Stations for light duty (under 4,000 pounds) aircraft movements and as burden carriers for aircraft support equipment. The USCG fleet of MX4 tow tractors has obsolete or failed

Ballard Traction Inverter Modules (TIM). Installation of the TIM will increase the reliability of and maximize the life cycle of the fleet of MX4 tow tractors.

1.2 Scope

The USCG requires an evaluation and refurbishment to like new condition of the MX4 Tractors listed in the Schedule. As part of this effort, the USCG requires the installation of TUG/TEXTRON

Service Bulletin (SB) SB-MX4-008K which converts the MX4 Tractor to an MZ Tractor.

The refurbishment and conversion effort are a mid-service-life overhaul of the tractor for physical and functional discrepancies related to the condition of all installed components for any un-serviceable or beyond repair condition renovation project, to include corrosion and paint discrepancies. The installation of the SB and the refurbishment are both beyond the organic capability of USCG. The Contractor shall furnish all facilities, inspection materials, parts, equipment, tools, and services necessary to fulfill the requirements of this contract.

1.3 Applicable Documents

1.3.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with to meet the requirements of this contract:

- Federal, state, and local laws applicable to the inspection, repair, and testing of aircraft tow tractors and Low Speed Vehicles (LSV).

- MX4 Tow Tractor CD316; Tug/Textron; Model MX4; Technical Manual; Operation, Maintenance & Parts; Dated: 01 July 2002: Revision 4; Dated: 01 October 2005.

- SB-MX4-008K; Service Bulletin; Revision 2; Dated: June 2016.

- MZ Tow Tractor CD373; Tug/Textron; Model MZ; Technical Manual; Operation, Maintenance & Parts; Dated: 01 September 2008: Revision 4; Dated: 01 January 2012.

- USCG Mandatory Special Requirements (MSR) Maintenance Procedure Card (MPC)

153801.3; Dated: 02 March 2016.

1.3.2 Government Supplied Documents

The Government will provide the following applicable compliance documents to the Contractor, upon request.

- MX4 Tow Tractor CD316; Technical Manual; Revision 4; Dated: 01 October 2005.

- SB-MX4-008K; Service Bulletin; Revision 2; Dated: June 2016.

- MZ Tow Tractor CD373; Technical Manual; Revision 4; Dated: 01 January 2012.

- USCG MSR MPC 153801.3; Dated: 02 March 2016.

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2.0 SPECIFIC SOW TASKS

2.1 TASK ONE: Installation of SB-MX4-008K; Revision 2

2.1.1 The Contractor shall complete a tractor conversion package from TUG/TEXTRON model MX4 to model MZ by installing a Charlotte drive axel and Curtus TIM electronics package In

Accordance With (IAW) TUG/TEXTRON SB-MX4-008K Revision 2; Dated: June 2016.

2.1.2. The Contractor shall remove the Ballard TIM, current drive axel, and associated components to prepare for the conversion package installation.

2.1.3 The Contractor shall install SB-MX4-008K which includes replacement of the Ballard rear transaxle/motor with a Charlotte designed and Curtis TIM compatible rear axle motor.

Installation shall include a new suspension and new brake lines as required to install the new rear axle.

2.2 TASK TWO: Evaluation and Refurbishment

2.2.1 While performing Task One and the refurbishment effort, the Contractor shall perform a complete evaluation of each Tractor to determine if any work beyond the standard refurbishment is required.

2.2.2 The Contractor shall evaluate the Tractor IAW the applicable OEM specifications manual (MX4

Tow Tractor CD316; Technical Manual) and the USCG Maintenance Procedure Card (MPC) for physical and functional discrepancies related to the operation and drivability of the tractors.

2.2.3 The physical condition of all installed components of the tractor shall be inspected IAW OEM specifications and standards for overall condition, damage, appearance, and function; to include areas of corrosion and missing paint. The Contractor shall quote provide an Over and Above quotation IAW section 2.3 for any discrepancies which are not covered as part of the standard refurbishment package.

2.2.4 The standard refurbishment package includes:

a. Replacement, testing, and bleeding of front brake pads and brake system.

b. Testing, replacement, and repair of:

i. Front headlights wiring.

ii. Rear brake lights wiring.

iii. Dome light wiring.

c. Replacement of all wiper arms and wiper blades.

d. Repair of front axle components.

i. LH/RH tie rods and steering cylinder tie rods ends.

e. Replacement of front axle wheel bearings.

f. Replacement of front axle king pin bearings and king pin.

g. Replacement of front leaf springs bushing and pins.

h. Replacement of front tires.

i. Replacement of driver and passenger seats.

j. Replacement of fire extinguisher.

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k. Replacement of front and rear cab glass.

l. Installation of MX4 decals and USCG markings.

m. Testing of and if required, removal and installation of USCG-supplied battery assembly.

2.2.5 The following repairs are not included in the standard refurbishment package and will be quoted as Over and Above repairs:

n. Teardown, sanding, and repainting of the cabin and chassis

o. Replacement of inside rear-view mirror

p. Replacement of side mirrors

q. Replacement of LH and RH doors

r. Replacement of driver and passenger his restraints

s. Replacement of windshield wiper pump

t. Replacement of heater system

u. Replacement of heater hoses

v. Replacement of direction lever

2.3 TASK THREE: Documentation of Over and Above Discrepancies

2.3.1 All discrepancies found in the course of the work shall be identified and documented by the

Contractor and shall be presented to the Contracting Officer (KO) for review and authorization prior to any additional work commencing.

2.3.2 Only OEM (TUG/TEXTRON) parts shall be used in the repair of the Tractor. Any equivalent parts shall be approved by a USCG POC prior to use. The repair quote shall identify which parts are OEM and which are equivalents for USCG determination.

The repair quote shall include the following as a minimum:

- Description of the discrepancy;

- Limits of damage (if applicable);

- Labor hour costs;

- Parts/Material costs;

- OEM or equivalent parts;

- Total cost for each discrepancy;

- Total cost for all discrepancies to return the tractor to a “ready for use” condition.

2.3.3 The USCG will review the list of discrepancies and will either accept or decline the

Over and Above quote for repairs. The USCG will make the final determination on which items to repair and may choose to not repair all items identified on the Contractors quote.

2.3.4 The KO will authorize the Contractor to proceed with all or only specific approved discrepancy repairs via a funded PO modification to the original PO.

2.3.5 Any work performed by the Contractor without a signed, funded PO modification to the original PO, will not be reimbursed by the USCG.

2.3.6 Once the PO modification is received by the Contractor, the funded modification PO repairs shall be performed IAW OEM specifications and standards.

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3.0 TESTING

3.1 The Contractor shall conduct a functional and operational test of the tractor, post installation of the

SB and post any approved repairs, to identify and correct any remaining or new deficiencies. The

Contractor shall confirm the tractor is fully functional/operational and configured IAW OEM specifications and standards using the OEM manual CD316 and the USCG MPC 153801.3. Any new discrepancies revealed by the Contractor during the testing process, shall also be identified, relayed to the USCG KO, and corrected prior to requesting shipment authorization.

3.2 The Contractor shall provide all documentation of their formalized inspection, testing procedures, and repair actions for the repaired tractor, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the Contractor.

4.0 SHIPPING

4.1 The USCG will arrangement shipment of the Tractors to the Contractor’s facility. The Contractor shall notify the USCG POCs in section 7.0 when the Tractors have been received.

4.2 Once work is completed and prior to return shipping, the Contractor shall notify the USCG

POCs that all work has been completed, and the tractors are ready for inspection. The USCG’s intention is to have a USCG representative visit the Contractor’s facility to inspect the tractors for any discrepancies. If that is not possible, the USCG will request the necessary, relevant documentation (e.g., repair work report, pictures, or any other means) to confirm work has been successfully completed by the Contractor. Once the USCG has determined that all work has been completed, the Contracting Officer and/or Purchasing Agent will provide authorization to ship the tractors back to the USCG.

4.3 The Contractor shall ensure the preservation, packing, and marking of the repaired tractor is IAW commercial practices for return shipment for CONUS deliveries. This order was issued as F.O.B.

Origin, Freight Prepaid. This means that the Contractor is responsible for coordinating the shipment and paying the freight charges. The Contractor shall bill the freight/shipping charges to the USCG as a separate line item(s) on the invoice. A copy of the freight bill from the actual shipping company MUST be provided with your invoice and the invoiced amount must match the freight invoice exactly.

5.0 GOVERNMENT ACCEPTANCE

5.1 Upon receipt at the Aviation Logistics Center (ALC) from the Contractor’s facility, representatives of the USCG will perform an operational and functional government acceptance inspection for performed repairs, refurbishment, and conversion efforts IAW this SOW and MPC 153801.3.

Inspection and acceptance of the tractor will be performed by USCG Quality Assurance (QA) personnel to ensure the required funded actions/repairs have been performed IAW the SOW and required specifications.

5.2 If the tractor is determined unacceptable in any manner IAW the requirements of this SOW and

OEM specifications, the KO and Contractor will be notified immediately for corrective action.

5.3 Once satisfactorily accepted by USCG representatives, they shall report the fulfillment of repair actions, function and/or performance of the tractor to the KO for Contractor funded PO invoicing.

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5.4 The Contractor shall only invoice for the approved completed actions in the original PO and any

PO modifications. The Contractor shall only be reimbursed once a satisfactory acceptance is reported from USCG QA representatives to the KO.

5.5 The contractor shall include a warranty to cover all repairs for a minimum of one (1) year for workmanship and installed components.

6.0 PLACE OF PERFORMANCE

The primary place of performance for repairs and/or installation of the service bulletin, evaluation, and refurbishment will be the Contractors facility.

7.0 USCG POCs

Contracting Officer – William “Patrick” Morris

Email: William.P.Morris@uscg.mil

Purchasing Agent – Geneva K. James

Email: Geneva.K.James@uscg.mil

Item Manager – Dan Knotts

Email: Daniel.F.Knotts@uscg.mil

Equipment Specialist – Chris Barr

Email: Christopher.R.Barr@uscg.mil

Aviation Ground Support Equipment Prime Unit – AMTC Greg Sykes

Email: Gregory.J.Sykes@uscg.mil mailto:William.P.Morris@uscg.mil mailto:Geneva.K.James@uscg.mil mailto:Daniel.F.Knotts@uscg.mil mailto:Christopher.R.Barr@uscg.mil mailto:Gregory.J.Sykes@uscg.mil