Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03825QK0000017

STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD) has a requirement for the Original Equipment Manufacturer (OEM) to troubleshoot, test, and evaluate (TT&E) the

Aircraft Electrical Component Test Stand (AECTS) (Model Number: 101990-P31-001, Serial Number 2880) to recommend the necessary repairs and calibration required for the AECTS to be fully operational. Currently the

AECTS is not operational, and this machine is critical for the testing of Auxiliary Power Units (APU) and

Generators for the MH65, MH60 and HC144 USCG aircraft.

1.1 Scope

The OEM shall perform TT&E of the AECTS described above by troubleshooting to determine the required repairs to return this machine to a fully operational status to meet OEM operating requirements. The repairs and calibration shall not be completed until the TT&E is satisfactorily performed and a written quote is provided to the

Contracting Officer (KO) by the OEM. The OEM shall not proceed with the repairs and calibration until the OEM receives a written modification providing acceptance and funding of the proposed repairs. Only through a contract modification granting approval by the KO, can the OEM commence repair work on the accepted TT&E discrepancies to return the AECTS to a fully serviceable condition.

All OEM technician(s) shall be certified and capable of completing the required taskings outlined in this SOW. If the Government becomes concerned with the performance and / or capabilities of the OEM technician during the execution of this Purchase Order (PO), the OEM will be required to provide a replacement technician at no additional cost to the Government.

The OEM shall furnish all inspection materials, facilities, parts, equipment, tools, and services necessary to fulfill the requirements of this PO. All taskings will be performed at the ALC facility. The AECTS is located at the following address:

USCG, ALC

IOD Shop 242, Building 63

1664 Weeksville Road

Elizabeth City, NC 27909

The firm-fixed-price listed in the schedule for each task shall be inclusive of travel time, on-site hours, lodging, travel (air or local transportation), and any other travel costs.

1.2 Objective

The USCG is requesting OEM support to return the AETCS to a fully operational and serviceable condition to ensure the continued use of the end item.

The OEM shall perform all tasks of this SOW onsite at the ALC facility, with assigned ALC personnel present during normal business hours of 7:00 a.m. and 3:30 p.m. ET, Monday through Friday (excluding Federal holidays).

2.0 APPLICABLE DOCUMENTS

2.1 Compliance Documents

The following documents provide specifications, standards or guidelines that must be complied with to meet the requirements of this contract SOW:

• Technical Manual Generator/CSD/IDG Test Stand; Model #101990-P31, SO #2880, provided by

TESTEK, Inc. and modifications noted in the OEM schematics customized to this USCG machine.

3.0 SPECIFIC TASKS

3.1 TASK ONE: Troubleshoot Test and Evaluation (TT&E)

3.1.1 The OEM shall be responsible for scheduling and coordination of the TT&E visit with the ALC point(s) of contact (POC) listed in Section 6.0 of this SOW.

3.1.2 The TT&E shall be conducted in accordance with (IAW) an approved OEM systems checklist and the applicable OEM specifications manual for functional discrepancies related to OEM specified operational parameters.

3.1.4 At a minimum, the OEM shall perform TT&E of the Generator Test Stand to determine the required repair actions to return the Generator Test Stand to a fully operational capability and ensure the continued use of end item, to acquire further life expectancy.

3.1.5 Upon completion of the TT&E, the OEM shall provide the KO with a written quote IAW with task two.

3.2 TASK TWO: Proposed Repair Action(s)

3.2.1 The proposed repair actions to return the AECTS (Model Number: 101990-P31-001) to a fully operational status to meet OEM operating requirements shall be identified and documented IAW the below and shall be presented to the KO for review and authorization prior to any repair work commencing.

3.2.2 The proposed repair action shall be submitted to the KO and at a minimum shall include the following:

• Detailed description of the discrepancies

• Fixed labor price to complete the repairs

• Fixed material price to complete the repairs

• Fixed travel costs associated with the repairs

3.2.3 The KO will be responsible for reviewing the proposed repair actions and will either accept, negotiate, or decline the OEM’s proposal for repairs.

3.3 TASK THREE. Approved Repair Action(s).

3.3.1 If the OEM is authorized a return visit to execute repair actions, a contract modification to the original

PO will be issued granting approval by the KO to proceed with all or only specific approved discrepancy repairs.

3.3.2 The OEM shall be responsible for the scheduling and coordination of the repair action visit with ALC

POC(s); Section 6.0 of this SOW.

3.3.3 The KO will authorize the OEM to proceed with all or only specific approved discrepancy repairs via a funded written modification to the original PO. Only through a PO modification granting approval by the KO, the OEM can commence repair work on the accepted discrepancies to return the Generator Test Stand to a fully serviceable condition.

3.3.4 The OEM shall perform and complete only the approved repair action(s) of the AECTS, Model Number:

101990-P31-001, Serial Number 2880

3.3.5 Any work performed by the OEM without a signed, funded modification to the original contract order will not be reimbursed by the USCG. Once the modification is received by the OEM, the funded repairs shall be performed IAW OEM specifications and standards.

3.3.6 The OEM shall comply with all federal, state, and local laws applicable to applied repairs.

3.4 TASK FOUR: Operation and Functional Testing

3.4.1 The OEM shall conduct an extensive operational test of the Generator Test Stand post repairs and for approved repairs, to identify and correct any remaining, or new deficiencies.

3.4.2 The OEM shall confirm the Generator Test Stand is fully operational and configured IAW OEM specifications, standards, and parameters using the OEM manuals. The OEM shall utilize an OEM approved systems checklist and the applicable OEM specifications manual for additional functional discrepancies related to OEM specified operational parameters.

3.4.3 The OEM shall follow Task Two for any additional discrepancies found during the testing process and provide an additional quote to identify the additional discrepancies and repairs.

3.5 TASK FIVE: Calibration

3.5.1 Upon completion of all repairs, the OEM will perform a final calibration on the Generator Test Stand.

The OEM shall follow Task Two for any additional discrepancies found during the calibration process and

3.5.2 The OEM shall perform a confidence run after calibration on each of the Ready for Issue (RFI) generators listed below to ensure calibration accuracy.

Nomenclature National Stock Number Part Number

65 STARTER/ GENERATOR 2925-01-HS2-9985 524-240

65 STARTER/ GENERATOR 2925-01-HS1-5227 524-230

60 APU 6115-01-300-9669 AGH958-1

60 APU 6115-01-252-0367 28B262-35C

60 MAIN 6115-01-114-9696 28B302-8-DM

144 STARTER/GENERATOR 2925-01-HS1-9367 8160-530MODH

65 AC GENERATOR 6115-01-HR1-9211 82562-7

3.5.3 The OEM shall follow Task Two for any additional discrepancies found during the confidence run and

3.6 TASK SIX: Test or Inspection Reporting.

3.6.1 The OEM shall provide formal documentation of their inspections, testing procedures, and repair actions for the Generator Test Stand, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the OEM.

3.6.2 The OEM shall provide all inspection compliance paperwork IAW Federal, State, and Local Regulations.

3.6.3 The OEM shall provide a Certificate of Calibration to ALC POC(s) before departure.

4.0 GOVERNMENT ACCEPTANCE

4.1 Prior to the OEM’s final departure from the ALC facility, the OEM shall contact ALC POC(s) to provide documentation, reporting, and test reports, as means of proof, that the Generator Test Stand approved repair action(s) is/are completed.

4.2 Once the Government has determined the Generator Test Stand, via in-person and through the provided documentation, the ALC POC(s) will provide the OEM confirmation that all the required approved repairs have been accomplished and approve final departure.

4.3 The OEM shall only invoice for the approved completed actions in the PO and any subsequent modifications. The OEM shall only be reimbursed once a satisfactory acceptance is reported from ALC representatives to the KO.

5.0 DELIVERABLES

The OEM shall consider the items below as deliverables that must be completed. Items in BOLD are deliverables that must be reviewed and approved by the KO prior to proceeding to the next deliverable in this SOW.

6.0 USCG POINTS OF CONTACT (POC):

Purchasing Agent (PA) – Geneva James

Email: geneva.k.james@uscg.mil

Contracting Officer (KO) – William Morris

Email: william.p.morris@uscg.mil

Contracting Officer’s Representative (COR) – Lauren Poirrier (252) 335-6740

Email: Lauren.I.Poirrier@uscg.mil

Avionics Shop 242 Lead & Technical POC – Delilah Montifort (252) 335-6701

Email: Delilah.E.Montfort@uscg.mil

Avionics Shop 242 Supervisor – Bobby Luton (252) 335-6248

Email: Robert.E.Luton@uscg.mil

ITEM SOW DELIVERABLE REQUIREMENT SUBMIT TO

1 3.1 Troubleshoot Test and

Evaluation (TT&E)

CONTRACTOR N/A

2 3.2 Proposed Repair Action(s) CONTRACTOR KO and PA

3 3.3 Approved Repair Action(s) CONTRACTOR N/A

4 3.4 Operation And Functional

Testing

CONTRACTOR N/A

5 3.5 Calibration and Confidence

Runs

CONTRACTOR N/A

6 3.6 Test or Inspection Reporting CONTRACTOR KO and PA

7 4.0 Government Acceptance ALC Q/A KO and PA mailto:Lauren.I.Poirrier@uscg.mil mailto:Delilah.E.Montfort@uscg.mil mailto:Robert.E.Luton@uscg.mil

7.0 Contractor Personnel

7.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW. Qualified personnel shall be trained and authorized by the Contractor to perform this service. All OEM technician(s) shall be certified and capable of completing the required taskings outlined in this SOW. If the Government becomes concerned with the performance and / or abilities of the OEM technician during the execution of this Purchase

Order (PO), the OEM will be required to provide a capable replacement technician at no additional cost to the

Government.

7.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All

Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris hazard and clearly identify the employee as a

Contractor representative.

8.0 Policies and Regulations

8.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on identification (ID) checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C

1382.

8.2 Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors to ALC shall review the ALC Visitor/Contractor Safety & Environmental Health

Brochure information which is included as an attachment to this solicitation.

8.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

8.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active-duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction

6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

8.5 Environmental, Safety, And Occupational Health

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA

Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC

Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the

Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors.

Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

8.5.1

The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for

Contractor employees.