Statement of work (SOW).pdf

Revision 1

STATEMENT OF WORK

FOR

MAINTENANCE OF GREASE TRAPS

SHAW AFB

20 December 2024

1. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK. The contractor shall provide all management, tools, supplies, equipment and labor necessary to pump out grease traps located at Shaw AFB, S.C.

1.1.2. GREASE TRAPS. Pump out all grease and residues from trap; remove waste build up from trap floors and pit walls and all associated equipment within the pit. Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap.

Clear/clean obstructions in inlet/outlet pipes to ensure unrestricted flow. Transport all materials from grease traps to a state and federally approved/certified off-base disposal facility.

1.1.3. Pumping and Cleaning Schedule. Each of the following grease traps shall be pumped and cleaned monthly, between the 1st and 15st of the month. The approximate quantities to be pumped are listed below.

Building Estimated Quantity Facility Name 417 2,000 Gallons Dining Hall 977 1,500 Gallons Base Exchange (Burger King) 977 50 Bun-D 922 1,000 Gallons Carolina Sky 1401 150 Gallons Bowling Alley 1420 1,000 Gallons Commissary 1518 1,500 Gallons Afterburner Grill 2799 50 Gallon Carolina Lakes (Golf)

1.2. EMERGENCY SERVICE CALLS. Normally, all work will be in accordance with the contractor’s work schedule. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving Grease traps. In the event that servicing is required outside the contractor’s schedule, the contractor shall begin the service within 2 hours after notification. On-call service shall be priced separately on the bid schedule.

1.2.1. During the scheduled pumping, water flows cannot be controlled and may be discharging into the traps. Due to the size of some of the tanks, it is anticipated that the contractor shall have at his disposal, tank trucks that can handle the capacity of the residual water as well as water used in the cleaning.

1.2.2. Monthly Report. The contractor shall submit a monthly report along with disposal ticket to the Government Representative at 20th CES/CEOEQS no later than the 30th of the month identifying each grease trap and the quantities of grease collected, processes and disposed of and certify that disposition was in accordance with Federal, State and EPA environmental regulations and guidelines.

1.2.3. Refuse Disposal. The contractor will dispose of all refuse at an off-base location in strict accordance with all Federal, State and EPA guidelines.

1.3. Damage or Malfunctioning Traps. The contractor will report in writing, any damaged or malfunctioning grease trap to the QA with-in 24 hours of servicing that unit.

1.4. Government Representative. Contractor shall contact the Government Representative at 20th CES/CEOEQS at 803-895-9711/12, 24 hours prior to commencement of any scheduled work under this contract. No collect calls will be accepted.

1.5. Work Hours and Holidays. All work shall be performed between the normal duty hours of 7:30am to 4:30pm, Monday through Friday, excluding US Government holidays.

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

2. SERVICE SUMMARY.

Performance Objective SOW Para Performance Threshold

SS-1

Grease Trap for building 417, 977, 922,1401,1420, 1425, 1518, & 2799

1.1.2, 1.1.3, and 1.2

100% of servings completed correctly and on time

SS-2

Reports, Notification

1.2.2, 1.3, 1.4, and

4.5.1

100% of servings completed correctly and on time

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Utility Usage. Water may be used at existing/ working hose bibs. Contractor will furnish the proper manufactures handle for usage of these valves. (Do Not Use a Wrench.)

3.2. Security Forces and Fire Protection. 911 Emergency numbers is available while on base for emergency services. For fire, notify the Fire Dept. at 895-1108. For Security Forces, call 895- 3669.

4. GENERAL INFORMATION.

4.1. Base Passes. Contractor will submit names of drivers and labors that will be servicing Shaw AFB up to 30 days prior to the first servicing to the Government Representative for Personnel Back-Ground checks for the issuing of passes.

4.2. Equipment.

4.2.1. Only equipment designed and suited for the performance of functions required to clean grease traps and lift stations shall be used. No improvised or makeshift equipment will be permitted in performing this contract. A portable power washer and a vacuum pump truck are mandated.

4.2.2. The contractor, for flushing walls and bottom of tanks shall furnish all connections, tools, hoses, and pumps. Water may be available on location at most sites. The contractor may hook up to nearby working hose bibs to obtain water for the execution of this contract. It will be the responsibility of the contractor to furnish all connectors; valve handles and water transport and storage vehicles necessary to carry out the requirements of this PWS.

4.3. Vehicle Identification. The contractor's name shall be on each side of the vehicle.

4.3.1. All vehicles utilized for collection and transportation will be properly sized. The containers will be watertight and equipped to properly handle the transfer of waste

4.4. Spills. In case of a spill on Shaw AFB of any materials involved in this contract the following shall take place:

4.4.1 Reporting Spills. The contractor shall immediately notify the Government Representative, Contracting Officer and Fire Department. The contractor should be prepared to give the following information:

His/her name Location of spill.

Number of injured persons and nature of injuries (if applicable).

Substance spilled.

Source of spill.

Approximate quantity of spill and rate material is currently spilling.

Extent spill has traveled.

Water which might be affected.

Cause and time of spill.

Any action underway to confine or clean up the spill.

4.4.2. Cleanup. The Contractor is solely responsible for immediate (same day) containment, cleanup, and disposal of any spills occurring in the performance of this contract. This will include any costs incurred by the government in the cleanup of spills caused by the contractor.

Cost incurred by the government will be deducted from any payments due the contractor.

4.5. Recycling. Some or all of the grease removed can be filtered or otherwise processed for use as a fuel or raw material by various industries. It is the government's intent to ensure that all grease and other materials covered under this PWS are processed and used or otherwise disposed of in strict accordance with all applicable EPA regulations.

5.0. PERIODIC PROGRESS MEETINGS

5.1. The contracting officer, quality assurance personnel, and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor’s performance.

At these meetings the contracting officer will apprise the contractor of how to the government views the contractor’s performance and the contractor will apprise the Government of problems, if any being, experienced. The contractor will also notify the contracting officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

5.2. These meetings shall be held as needed, but not less than quarterly.

5.3. The minutes of these meetings will be reduced to writing, signed by the Contracting officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the contracting officer any areas of non-concurrence.

6.0. SHAW AFB ENVIRONMENTAL COMPLIANCE

6.1. Environmental Requirements. Contractors are reminded of the environmental requirements contained in the solicitation and to comply with all applicable federal, state and local environmental statutes and regulations. In addition to the scrutiny of civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force (AF) activities, or on AF property, is subject to AF scrutiny. The AF routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

6.2. Shaw AFB Environmental Management System. All contract personnel must be aware of the Shaw AFB Environmental Management System (EMS) and their personal responsibility to protect the environment. The following link to Shaw AFB EMS (30 minute) training module must be viewed by contract personnel and certified by contractor no later than:

Website: http://esohtn.com/

7.0. SHAW AFB SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

7.1. Shaw AFB Security Requirements. The following security requirements are recommended for placements in Statement of Works (SOW’s) and Performance Work Statements (PWS’s) when contract work does not involve access to classified information.

7.1.1. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

7.1.2. Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

7.1.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractor cannot sponsor other contractors on base. Only government employees (military or civilian) are authorized to sponsor contractors.

NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued a contractor badge, Common Access Card or short-term pass.

7.1.3.1. Obtaining Contractor Badges. All contract employees who work on Shaw Air Force Base must obtain a Contractor Badge. Before starting work on base, the contractor must complete the Shaw Form 54 from the contracting office. Security Forces will conduct the background check using the Shaw Form 54. Contractor badges will be issued from the Security Forces Pass & Registration Office in Building 1118, Shaw Air Force Base, SC 29152.

Contractor badges will not exceed one (1) year in duration.

7.1.3.2. Obtaining Common Access Cards (CAC). Contractors who require government computer access may obtain a CAC. Sponsoring activity and contractor are responsible for loading contractor employees into the Contractor Verification System. Request for background checks shall be submitted to the following e-mail address: 20sfsbackgroundchec@shaw.af.mil.

At a minimum, request will include full name, social security number, and date of birth. CAC can be issued for the length of the contract not to exceed three years.

7.1.3.3. Short-Term Passes. Contractor requiring brief periods of access on base will be an AF

Form 75. Sponsors can contact the Visitor Center or Pass and Registration to obtain these passes.

7.1.3.4. Contractor vehicles do not require passes.

7.2. Retrieving Identification Media. The contractor is responsible for retrieving all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

7.3. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

7.4. Weapons, Firearms, and Ammunition. Contract employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw Air Force Base.

7.5. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

7.6. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.7. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

7.8. Controlled/Restricted Areas. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

7.9. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

7.9.1. Lost/Duplicate Key Reporting. The contractor shall immediately report to the Quality Assurance Evaluator (QAE) or Program Manager any occurrences of lost or duplicated keys.

7.9.1.1. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

7.9.1.2. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contract employees to permit entrance of persons other than contract employees engaged in performance of contract work requirements in those areas.

7.10. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.