Statement of Work (SOW).pdf

PORTSMOUTH NAVAL SHIPYARD

Remove/Repair/Replace of Vinyl Deck Tile

Remove/Repair/Replace of Wet Decks

SPECIFICATION FOR SERVICE AND WORK TO BE ACCOMPLISHED

2 | P a g e

CATEGORY I FY-24 STANDARD ITEMS APPLICABLE TO THIS JOB ORDER WITHOUT FURTHER REFERENCE.

ITEM NO. TITLE DATE

009-01 General Criteria; Accomplish 01OCT2021

009-02 Environmental Compliance Report for Material Usage; Accomplish 01OCT2019

009-03 Toxic and Hazardous Substance; Control 01OCT2019

009-04 Quality Management System; Provide 01OCT2021

009-05 Temporary Access; Accomplish 01OCT2021

009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations; Accomplish 06MAR2020

009-07 Confined Space Entry, Certification, Fire Prevention and Housekeeping; Accomplish 22JUL2022

009-08 Shipboard Fire Protection and Fire Prevention; Accomplish 01OCT2021

009-09 Process Control Procedure (PCP); Provide and Accomplish 01OCT2021

009-10 Asbestos – Containing Material (ACM); Control 01OCT2019

009-18 Mine Warfare Ships Magnetic Material; Control 01OCT2021

009-19 Provisioning Technical Documentation (PTD); Provide 01OCT2018

009-20 Government Property; Control 01OCT2021

009-21 Alteration Verification, Logistics and Technical Data; Provide 01OCT2018

009-23 Interferences; Remove and Install 01OCT2021

009-24 Authorization, Control, Isolation, Blanking, Tagging and Cleanliness; Accomplish 01OCT2021

009-26 Deck Covering; Accomplish 01OCT2021

009-27 Material Identification and Control (MIC) for Level I System; Accomplish 06MAR2018

009-32 Cleaning and Painting Requirements; Accomplish FY24 25OCT2022

009-34 Fire Protection of Unmanned Vessels at Contractor’s Facility; Accomplish 01OCT2018

009-39 Technical Manual Contract Requirement (TMCR) for New Technical Manuals for Commercial Equipment/Component; Accomplish

01OCT2018

009-40 Contractor Crane, Multi-Purpose Machine and Material Handling Equipment at a Naval Facility; Provide

01OCT2021

009-60 Schedule and Associated Reports for Availabilities Over 9 Weeks in Duration; Provide and Manage

01OCT2021

009-61 Shipboard Use of Fluorocarbons; Control 01OCT2021

009-65 Polychlorinated Biphenyls (PCBs); Control 26MAR2018

009-67 Integrated Total Ship Testing; Manage 01OCT2021

009-74 Occupational, Safety and Health plan 01OCT2021

009-70 Confined Space Entry, Certification, Fire Protection, Fire Prevention and Housekeeping for Unmanned Vessels; Accomplish

01OCT2021

009-71 Piping System; Test 01OCT2021

009-72 Physical Security at Private Contractor’s Facility; Accomplish 01OCT2021

009-80 Ship’s Facilities; Maintain 18NOV2016

009-81 Compartment Closeout; Accomplish 01OCT2019

009-82 Installation of Equal Component Vice Specified Component; Report 26MAR2018

ITEM NO. TITLE DATE

009-84 Threaded Fastener Requirements; Accomplish 01OCT2021

3 | P a g e

009-86 Recovery and Turn-In of Ozone Depleting Substance (ODS); Accomplish 01OCT2021

009-88 Collection, Holding and Transfer (CHT) and Motor Gasoline (MOGAS) Tanks, Spaces and Piping, Including Sewage or MOGAS – Contaminated Tanks, Spaces, and Piping;

Certify

01OCT2021

009-93 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution Prevention Act (PPA) Information; Provide

06MAR2018

009-99 Ship Departure Report; Provide 18JUL2014

009-100 Ship’s Stability; Maintain 06MAR2018

009-101 Ship Transit and Berthing; Accomplish 26MAR2018

009-103 Weight and Moment Change Data; Provide 01OCT2021

009-106 Work Authorization Form Coordinator (WAFCOR); Provide 01OCT2017

009-109 Non-SUBSAFE Work on SUBSAFE-Certified Vessel; Accomplish 01OCT2017

009-110 Non-Nuclear Work on a Nuclear Vessel; Accomplish 18NOV2016

009-111 Scheduled and Associated Reports for Availabilities 9 Weeks or Less in Duration;

Provide and Manage

01OCT2021

009-120 Fact Finding and Critique of Unplanned Events; Manage 01OCT2021

009-121 Ship Assessment / Inspection; Accomplish 18NOV2016

Additional References: References not available via open web will be provided upon request.

1. NSTM S9086-VG-STM-010, Chapter 634

Attachments:

1. DBIDS Information

2. Sequence of Work – Vinyl/Wet Decking (to be provided after contract award)

3. EUSL requirement

4. Receipt inspection intake form

5. HEC/ECP form

4 | P a g e

1. SCOPE:

1.1. Title: Removal, Repair and Replace Vinyl tile and Wet Deck Covering Systems

1.1.1. Except as otherwise noted, the Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and other items and services necessary to perform as described within this Statement of Work

1.1.2. Locations for Vinyl and Wet Deck are labeled as BASE and OPTION. The contractor will be responsible at minimum for accomplishing work for all listed base items. Based on inspection and work sequencing, Portsmouth Naval Shipyard may (through the contracting office) activate OPTION locations and deem them required covering systems that would then become required work spaces per the contract.

1.2. Location of Work:

1.2.1. Portsmouth Naval Shipyard –

1.3. Identification:

Item No.

Title Frames SqFt Contract

VINYL DECKING LOCATIONS

UPPER LEVEL FORWARD COMPARTMENT

1 245 BASE

2 55 BASE

3 65 OPTION

4 45 OPTION

5 33 OPTION

6 265 BASE

7 65 BASE

8 58 BASE

9 85 BASE

MID-LEVEL FORWARD COMPARTMENT

10 32 BASE

11 45 BASE

12 30 OPTION

13 100 BASE

14 185 BASE

15 110 BASE

16 30 BASE

17 40 BASE

18 22 OPTION

19 22 OPTION

20 22 OPTION

21 110 BASE

22 245 BASE

23 75 BASE

LOWER LEVEL FORWARD COMPARTMENT

24 20 BASE

25 185 BASE

26 45 BASE

5 | P a g e

27 160 BASE

28 67 BASE

29 22 OPTION

Item No.

Title Frames SqFt Contract

WET DECK LOCATIONS

30 25 BASE

31 16 BASE

32 110 BASE

33 54 BASE

33 85 BASE

34 42 BASE

35 46 BASE

36 40 BASE

6 | P a g e

2. REFERENCES:

2.1. Standard Items, (FY-24)

2.2. S9510-AB-ATM-010/(U), Nuclear Powered Submarine Atmosphere Control Manual

2.3. 0902-LP-018-2010, General Overhaul Specifications for Deep Diving SSBN/SSN Submarines (DDGOS)

2.4. 4790.3, COMFLTFORCOMINST 4790.3, Joint Fleet Forces Maintenance Manual

2.5. Portsmouth Naval Shipyard Process Instruction 0516-903-103 Rev Q Temporary Shore Services

2.6. DOD 5220.22M, National Industrial Security Program Operating Manual (NISPOM)

2.7. NAVSEAINST M-5510.2D, NAVSEA Access and Movement Control Manual

2.8. N9210.3, OPNAVINST N9210.3, Safeguarding of Naval Nuclear Propulsion Information (NNPI)

2.9. 29 CFR, Occupational Safety and Health Regulations (OSHA)

2.10. 40 CFR, Environmental Protection Regulations of 40 CFR

2.11. 49 CFR, Department of Transportation (DOT) Regulations of 49 CFR

2.12. Maine Department of Environmental Protection (MEDEP) Regulations

2.13. NAVSHIPYD PTSMHINST 5090.30 Hazardous Waste Generator Standard

2.14. NAVSHIPYD PTSMHINST 5090.1B Chapter 9 Hazardous Waste Management

2.15. PNS OSH Manual Chapter 5100.82E

2.16. NAVSEA OSHECM Chapter 240 Respiratory Protection

2.17. OPNAVINST 5100.23H, Navy Occupational Safety and Health Program Manual

2.18. OPNAVINST 5090.1E, Environmental and Natural Resources Program Manual

2.19. NAVSEA OSHECM Chapter 250 Rev A, Hazardous Energy Control (HEC)

2.20. Corporate Lifting and Handling Manual Volume III Chapter 4 Pad eyes / Integral Lifting Attachments, Design, Testing, and Inspection

2.21. Systems and Specifications, SSPC Painting Manual, Volume 2

2.22. SMS 6350-081-010 Rev F, Chg. 8, Inspect; Repair Vibration Damping/acoustic tiles and Dynamic Non-Linear Vibration Dissipater (DNVD) Tile

2.23. NAVSEA 0902-018-2010 Rev B Chg. 4 General Overhaul Specifications for Deep Diving SSBN/SSN Submarines;

Section 9020-0 General Requirements for Availabilities; 9020-0-c Requirements for Materials, Equipment, and Machinery

2.24. NAVSHIPYD PTSMHINST 5090.24D Oils and Oily Mixtures Operations Manual

2.25. NAVSHIPYD PTSMHINST 11350.1 Cleanliness Aboard Ships and Associated Dry Docks

2.26. NAVSHIPYD PTSMHINST 5090.25 Air Emissions Requirements

7 | P a g e

2.27. Section 01 35 26 – Attachment A Contractor Crane, Multi-Purpose Machine, Forklift, Construction Equipment, and Rigging Gear Requirements

2.28. NAVFAC P-307 (June 2016) Weight Handling Program Management Section 11 Contractor and Other Non-Navy Owned Weight Handling Equipment

2.29. Portsmouth Naval Shipyard Process Instruction 0501-909-171D CH1, Inspection and test of High Efficiency Particulate Air (HEPA) filtered equipment

8 | P a g e

3. REQUIREMENTS:

3.1. Accomplish the requirements of 009-26, including attachment F, for the installation of new vinyl tile deck covering system in each location listed in paragraph 1.2 and 1.3

3.1.1. Vendor will provide and install protective deck covering to prevent damage after installation has been completed.

3.1.2. PNSY will maintain protective covering and replace as needed

3.1.3. Existing vinyl tile deck covering system designated by code 250.4 including underlayment, shall be removed by the contractor.

3.1.3.1. Accomplish the requirements of 009-32, including Table 7, Line 22, for surface preparation and priming of each deck surface in way of deck covering installation.

3.1.3.2. Suggested vinyl deck covering color will be determined after a combined ship’s force and Code 250.4 walkthrough is conducted. Color shall be verified by Ship’s Force via the Coatings and Coverings technical code (Code 250.4) in accordance with 009-26

3.1.3.3. Inspect interferences removed for wear and damage

3.1.3.3.1. Submit one legible copy, in hard copy or electronic media, of a report listing results of the requirements of 3.1.1.3 to the Work Induction Leader (WIL), and Contract Office Representative (COR)

3.1.3.4. Coordinate installation of deck covering and priming of deck with Hot Work Coordinator via the WIL and COR to ensure conflicts do not arise with tasks being accomplished by the Government or other contractors

3.1.3.5. Install and remove containments at each location listed in 1.3 for silica containment controls

3.1.3.6. Install and remove walk boards at each location listed in 1.2 and 1.3 to provide access during curing of underlayment. Ensure walk boards are installed to prevent boards from moving/slipping during use and that underlayment is not damaged

3.1.3.7. Accomplish the requirements of 009-32 for new and disturbed surfaces

3.1.4. Accomplish the requirements of 009-26, including Attachment A, for removal of damaged and installation of new grout for each wet deck covering system listed in paragraph 1.2 and 1.3

3.1.4.1. Vendor will provide initial deck covering upon completion

3.1.4.2. PNSY will maintain deck covering and replace as needed

3.1.4.3. Ship’s Force, Technical Code, Project Zone Manager, COR and those parties deemed necessary by the WIL, will perform a walk through after the as-arrived inspection of contract areas with the Contractor prior to executing work. The walk through inspection shall document any discrepant existing conditions and define the work area for work to be accomplished on this Work Item. Report any discrepancies found during walk through inspection

3.1.4.4. Contractor shall remove and install trim in way of deck covering removal/installation using new stainless steel rivets/fasteners as directed by the Lead Technical Authority (LTA). Use reference 3 for guidance with trim details.

3.1.4.5. Accomplish the requirements of 009-32 for new and disturbed surfaces

3.2. General Requirements for work accomplished on submarines at Portsmouth Naval Shipyard (PNSY) Depot Level Availabilities. These requirements are to be met in addition to the specific requirements of specified references and NAVSEA standard items called out by the Statement of Work (SOW).

9 | P a g e

3.2.1. Submit a legible copy, in hard copy or approved transferrable media, 30 days prior to start of work listing any materials, with associated Safety Data Sheets (SDS) to be used on the task order to the applicable Contract Office Representative (COR) and the Project Team Work Integration Leader (WIL).

3.2.1.1. Unless otherwise specifically approved by NAVSEA, the use of any materials furnished or installed shall be those designated as "permitted" on Appendix A of 2.2., as supplemented by the Portsmouth Naval Shipyard (PNSY) Authorized Usage List (AUL) as maintained by Code 106. Any materials that are not covered by these documents must be identified by the Contractor prior to usage at PNSY.

3.2.1.2. Instruments, equipment, fittings, paint, insulation, adhesives, or other items containing material or components that would give off noxious gas, vapors or fumes at its operating temperature or at any temperature below two hundred degrees Fahrenheit (200°F) shall not be installed or applied. For paint and adhesives, this requirement applies after drying or curing is complete as identified in 2.23. All material must be listed on the PNSY Authorized Usage List

(AUL).

3.2.2. Contractor personnel requiring access aboard ship shall attend; Radiological Control training provided by PNSY Pass Office to ensure familiarization with posted, verbal and written instructions (to include, do not enter any area or space posted with a sign that has a magenta colored radiation symbol on a yellow background; do not touch any yellow bands, tools, bags, wrappings, clothing). Project Orientation Brief (Key Topics: Security Requirements, Casualty Control, Work/WAF and Testing Control, Work Site Cleanliness, Day to Day Operations within PNSY) will be provided by the Project. Contractor is required to conduct Submarine Orientation and SUBSAFE Awareness training as organized by the PNSY Project Team. Follow requirements listed in attachment 1

3.2.2.1. The WIL shall coordinate the time and place that the Contractor's training will be conducted no later than two (2) weeks prior to commencing training. The WIL shall keep a completed list of personnel that have received the in-brief and training.

3.2.2.2. The Project Orientation Brief will discuss expected actions of all Contractors working onboard ships in the event of a casualty, along with active shooter training. Additionally, the Contractor will follow direction of the PNSY Project Team in the event of drills or actual emergencies. The Project Orientation Brief is required for each awarded Task Order.

3.2.3. All contractor personnel accessing the submarine or dry dock must be authorized, and their names on an access list attached to a security plan issued by the Code 1120 Security Department. PNSY has a variety of security access requirements that will be implemented upon the level of access required for the contractor to accomplish work. These requirements may change based upon the work going on in adjacent spaces. There are specific security requirements related to working on or near Naval Nuclear Propulsion Information (NNPI) spaces, and may require a red badge for access. Contractors shall adhere to reference 2.4 and 2.8 with regard to the safeguarding of NNPI, if required. No green badged contractors are allowed access to NNPI or NNPI spaces. Personnel found in unauthorized areas will be turned over to PNSY Naval Security Forces. Contractor supervisors will be required to attend a Project Orientation Brief to discuss these requirements in detail and will be briefed on the specific security attributes of the submarine and/or dry dock spaces. The Contractor will be required to ensure all Contractor and Subcontractor personnel have received training and understand the security requirements of the work site may change, notification will be provided by the WIL or 970 SME. A Work Authorization Form (WAF) is required to authorize the start of work. Contractor personnel preparing WAFs will be briefed by PNSY Code 246 Test Engineering and planning and acknowledge an understanding of the process prior to submitting a TWD/WAF. A Contractor TWD shall be filled out and presented to PNSY Code 246, who will authorize the work via a serialized WAF. The WAF will remain in the work authorization log, and will be maintained by Ships Force, until the work is complete and the WAF is cleared by the ship. The WAF form is subject to change based upon overall working conditions and Project Team schedule. Contact the Project Team for the latest version of the WAF. No WAF processing is required for preservation when Code 246 authorizes Contractor work on an existing PNSY WAF. When task for TWD is complete turn original copy into code 246 via the WIL or 970

SME.

3.2.3.1. Install PNSY identification tags on lines to indicate ship's name, hull number, location, WAF serial number, Contractors POC name and phone number, and purpose. Tags can be requested from the Project Temporary Service Coordinator (PTSC) via the WIL .

3.2.3.2. Temporary services and support systems that are being installed, maintained and inspected by the vendor shall meet the requirements of 2.5 with the following exception: Temporary services in the dry dock and on the pier shall be

10 | P a g e supported/routed off of the dry dock and pier surfaces to the maximum extent possible per the PNSY Commanding Officer as directed to all PNSY Project teams.

3.2.3.2.1. Surveillance of temporary services will be performed by the Lead technical authority on a regular basis and will be augmented by members of the Project Management Team and Shipyard Senior Leadership. Any deficiencies will be documented and forwarded to the COR, WIL for notification to the contractor. Once discrepancies are corrected the contractor shall conduct a site visit to positively identify the corrective actions and provide documentation back to the COR, WIL or 970 SME.

3.2.3.3. Contractor shall request temporary services (power, lighting, etc.) from the WILa minimum of Two (2) business/working days (48 hours) prior to the anticipated need. Weekends are not considered within the two (2) day request allotment. All requests for temporary services shall be submitted in writing to WIL or 970 SME. The COR shall be put on copy for billing purposes.

3.2.4. Contractors and their subcontractors shall comply with 2.6 for verification of all U.S. citizens and attachment 1

3.2.4.1. No foreign nationals will be permitted on work site or to be utilized as truck drivers.

3.2.4.2. Establish procedures to comply with 3.2.6., 3.2.6.1., and the requirements of 2.7.

3.2.5. Contractor will provide an official representative(s) that will participate in Project Planning from the date of award to the start of execution at the request of the project team. The representative(s) must be authorized to make management decisions relative to the routine requirements of this contract. The representative(s) will meet with the Project Team on a daily basis (Monday thru Friday excluding federal holidays) and compare programmed PNSY, Ship’s Force, Alteration Installation Team (AIT), and Fleet Maintenance Activity (FMA) work with the contractor schedule. The representative will address factors that may impact milestones and any work completion and provide recommended courses of action to resolve problem areas. All time durations are subject to discussion for slight adjustments during the Project Planning phase.

3.2.6. Contractors will be provided a sequenced schedule for each step in the production effort once PNSY has completed the resource constraint schedule per attachment 2. Attachment 2 will be available upon award or once sequenced schedule has been finalized and is made available from the project team. Once provided with sequenced schedule contractor shall provide PNSY with a detailed schedule to include, as a minimum, the following: the installation and removal of all equipment needed to accomplish tasks, staging required and containment's, surface preparations, each coat of paint, and all inspections. The schedule shall provide time durations, number of shifts per day and hours per shift. The schedule will identify the integration and sequencing of work. Contractors will be required to Blast and Paint in multiple different spaces simultaneously.

3.2.7. Contractors shall identify an on-site, dedicated point of contact twenty-four hours / seven days (24/7) a week to coordinate and manage the production effort in conjunction with PNSY's work, who shall attend project team meetings as directed by COR, WIL or 970 SME at the discretion of the Project Team to ensure a coordinated effort in the accomplishment of work. Project meetings will be held to evaluate the progress of work and to evaluate overall schedule progress.

3.2.8. Contractors shall provide detailed scheduling information and timelines necessary to support integration into the integrated work sequence. When time between award and availability start date permits, a detailed schedule shall be made available to allow the project to identify problem areas/conflicts/overlaps and resolve them prior to availability start.

3.2.9. Contractors shall coordinate schedules and areas affected by work with the COR, WIL or 970 SME. Contractor will participate in all ship's drills (approximately four hours total time). Drills will be coordinated with the COR, WIL or 970 SME, and will normally require the Contractor to muster outside of the dry dock with the COR, WIL or 970 SME, or other authorized Project Team representative.

3.2.10. Contractor will be responsible for the inspection of work spaces prior to manning thusly ensuring spaces are available for work, in a safe condition, and to avoid unnecessary delays in day to day work schedule. Any concerns must be immediately, and clearly communicated to the COR, WIL or 970 SME.

11 | P a g e

3.2.11. PNSY Code 106, 250, NAVSEA, and/or PNSY Code 130 Quality Assurance Division representatives will conduct scheduled and/or periodic surveillance on Contractor work at any point during the execution of the preservation work to ensure work is being done to above listed standards.

3.2.12. Contractor shall obtain a PNSY approval/issue passes for all Information Technology devices, including but not limited to Computers, Laptops, Smart Phones, Tablets, Cameras, etc., prior to accessing the shipyard Controlled Industrial Area (CIA). Video, Image, or audio capturing, equipment, supplies, and are strictly controlled at Portsmouth Naval Shipyard at all times, additional controls around submarines will be briefed by the respective authorized Project Representative and WIL.

3.2.13. Communication and Scheduling

3.2.13.1. The contractor is responsible for the following:

3.2.13.2. Attend an in-brief at PNSY. The in-brief will include Code 246’s Work Control Group (WCG) Team Leader to review tag-out techniques used at PNS. No work will commence until an in-brief is held.

3.2.13.3. Attend an Out-Brief at PNSY. The contractor shall out-brief each time they depart PNSY when work is completed in stages. The contractor shall not depart PNSY without performing an Out-Brief.

3.2.13.4. Provide a detailed schedule of work to be accomplished with anticipated duration and completion dates. Identify predecessor work required to be accomplished by PNSY or other contractors. Coordinate on-going work with concurrent Ship work.

3.2.13.5. Provide a written daily status report to COR, WIL or 970 SME. Daily status to include delay/disruptions with reasoning, progress and any PNSY request for services for upcoming week.

3.2.13.6. Update PNSY, the Ship’s Duty Officer and Availability Coordinator of progress and/or changes in schedule.

3.2.13.7. Representative attend the daily morning production meetings, when requested.

3.2.13.8. Representative attend the daily interface meeting, when requested.

3.2.13.9. Provide two (2) working days’ notice to the ship if Ship’s Force support is required.

3.2.13.10. Provide two (2) working days’ notice for required services form PNSY.

3.2.14. Deliverables

3.2.14.1. All deliverables submitted during the execution of this Task Order shall comply with the applicable portions of SOW, Data Item Descriptions (DIDs), and Standard Items.

3.2.14.2. All products, documentation, data files and masters for products/reports etc. developed to support the requirements established in this SOW are the property of the Government and shall be turned over to PNSY upon request or at the completion of the order. Deliverables shall be developed and submitted in accordance with the Contract Data Requirements Lists (CDRLs) and the specific requirements of each Task Order. Both electronic and hard copy deliverables may be required. Work products shall be submitted in media (e.g., DOC, XLS, PDF, etc.) as mutually agreed upon prior to submission. Unless otherwise specified, deliverable products may be in Contractor format.

3.2.15. Technical Work Documents

3.2.15.1. TWDs are authorized by PNS, as the Lead Maintenance Activity (LMA), are mandatory and shall be present at the work site when performing each and all phases of work and inspections.

3.2.15.2. The contractor is responsible for the following:

12 | P a g e

3.2.15.3. All work will be performed in accordance with a Technical Work Document (TWD) that identifies the step-by-step procedure for accomplishing the work. Working to drawings alone is not permissible.

3.2.15.4. Completed TWDs (or logical portions of TWDs) shall be forwarded in a timely manner to Chief Test Engineer- Weapons (CTE-W) and/or CTE Hull Mechanical & Electrical (HM&E) and 250.4 for review to ensure smooth transition from phase to phase of work (i.e. preparation to preservation to inspection).

3.3. General Occupational Safety, Health and Environment (OSHE) Requirements for work within Portsmouth Naval Shipyard Depot Level Availabilities. These requirements are applicable in addition to the specific requirements of the references, and those of the Code 106 Occupational Safety Health and Environmental Department.

3.3.1. The Contractor will provide and maintain at least one primary and one alternate person who will serve as Environmental Safety and Health (ESH) representatives. The Contractor will:

3.3.1.1. Contractor shall assign a dedicated Environmental, Safety and Health (ESH) representative from their safety office to the contractor project team. The ESH representative shall be onsite (at PNSY) with the contractor project team.

The ESH representative, or alternate, shall be onsite at PNSY at all times during day shift work operations to include weekend work.

The contractor ESH representative shall participate in daily project surveillances of ship board work areas. The contractor ESH representative shall serve as the primary POC for contractor environmental and safety deficiencies, shall follow-up to ensure that deficiencies are corrected in a timely manner. All corrective actions and status of existing deficiencies shall be provided to the PNSY C106 project safety manager via the 970 SME and/or the WIL within 24 hours of discovery and daily thereafter for all unresolved deficiencies.

3.3.1.2. Prior to start of work submit a list of people serving as ESH representatives (one primary and a minimum of one alternate) to the COR, WIL or 970 SME. Include the following information for each ESH representative:

Full Name:

Address:

Work Phone Number:

Emergency Contact Phone Number for Non-Work Hours:

3.3.1.3. Ensure the ESH representatives:

3.3.1.3.1. Communicate in writing any reportable injuries sustained by Contractor Personnel while performing work in relation to this SOW. Communication shall be provided to Code 106 via the COR, WIL or 970 SME.

3.3.1.3.2. Participate in daily Project Leadership surveillance of ship work areas.

3.3.1.3.3. Acts as the primary POC for Contractor environmental, safety, and health deficiencies.

3.3.1.3.4. Determine and implement appropriate corrective actions to identify deficiencies in a timely manner.

3.3.1.3.5. Provides all corrective actions and status of existing deficiencies to the PNSY Code 106 Project Safety Representative, the Safety Committee Chair and the WIL/970 SME within 24 hours (maximum) of discovery and daily thereafter for all unresolved deficiencies.

3.3.1.3.6. The Contractor will notify the COR, WIL or 970 SME, and PNSY Code 106 immediately if they are contacted, or desire to contact, any ESH regulatory agency about its operation at PNSY

3.3.1.3.7. PNSY OCCUPATIONAL SAFETY, HEALTH AND ENVIROMENT (OSHE) STAFF OSH SURVEILLANCE AND

ENVIROMENTAL OVERSIGHT OF OPERATIONS:

13 | P a g e

3.3.1.3.8. The PNSY Code 106 will have responsibility for safety and health oversite and inspections. The PNSY project safety division (code 106.14) will, on occasion, perform surveillances on the contractors work areas.

3.3.1.3.9. Safety and health issues not presenting imminent danger will be referred to PNSY WIL for appropriate action. The WIL shall inform PNSY code 106.14 and the project team of actions taken to resolve findings.

3.3.1.3.10. The Contractor work will not be stopped by PNSY personnel for ESH issues unless contractor is not following 009- 74 standards or it is an imminent danger situation (a possibility of serious injury, illness, death, major equipment/facility damage or actual release to the environment). If work is stopped, written corrective actions will be required before work can resume. The COR, WIL or 970 SME will coordinate submittal of this documentation and return to work authorization.

3.3.1.3.11. The Contractor will ensure the ESH representative is notified prior to performing any work expected to generate Regulated Waste/Hazardous Waste (RW/HW). This action is mandatory to identify the location of the work area where RW/HW will be generated; establish and properly post any Accumulation Areas, as applicable; determine the appropriate containers for storage/disposal of the waste and labeling requirements in accordance with 2.13.

And 2.14.

3.3.2. Regulated Waste (RW)/Hazardous Waste (HW) Control - Any non-radioactive material generated from a Shipyard, Ship, Contractor, or Tenant Operation that is no longer usable and, due to its hazardous or pollutant properties, requires controlled treatment/disposal to ensure compliance. Details for proper control are established below. PNSY Code 106 is assigned overall management responsibility for PNSY RW/HW. Typical wastes materials considered RW/HW include, but are not limited to:

•Acids •Abrasive Blasting Media •Adhesives •Alkalis (caustics) •Asbestos •Chemicals (including laboratory and photographic) •Cleaning compounds/solutions •Coolants •Corrosion preventive compounds •Compressed gas cylinders •Contaminated filters •Grease and other lubricants •Fluorescent lights •Paints •Industrial process sludge’s and wastewaters •Solvents •Spill debris •Items containing mercury (e.g., gauges, thermometers, thermostats) •Respirator canisters •Rubber sonar domes • Polychlorinated Biphenyls (PCB) •Submarine hull tiles

3.3.2.1. General RW/HW guidance – PNSY disposes of all RW/HW generated by the Contractor. PNSY provides all containers for RW/HW handling.

3.3.2.2. RW/HW Container Management - PNSY provides containers for accumulation of RW/HW. All waste containers must be closed except when actively adding waste to prevent air emissions. RW/HW containers can be managed in one of three ways:

3.3.2.2.1. Return of the waste containers to a PNSY HW Accumulation Area (HWAA) at the end of each shift of waste generation.

3.3.2.2.2. Manage a contractor run HWAA. Notify the COR, WIL or 970 SME to notify PNSY Code 106.32 for establishing an HWAA. Establishing an HWAA will require a 7 day notice to PNSY Code 106.32 prior to the start of generation of HW. The Contractor will be required to identify a primary and at least one alternate HW handler for each shift the HWAA is to be operating. PNSY Code 106.32 requires completion of HW handler training as a prerequisite to operating an HWAA, Code 106.32 will notify the WIL or 970 SME of available training sessions. The COR, WIL or 970 SME will provide information and coordinate required attendance with the Contractor.

3.3.2.3. Waste Analysis – If waste analysis is required, the contractor must submit a sampling plan to the COR, WIL or 970 SME for Code 106.3 approval before sampling can occur. Code 106.3 will be given a 14 day review period.

At least seven days before the sampling event, the contractor must contact the WIL or 970 SME to notify Code

106.3 to schedule the previously approved sampling oversight. Waste must be properly identified to ensure correct disposal and shipping name. Department of Transportation (DOT) governs proper shipping names. Waste identification must be determined in accordance with 2.11. Should proper waste identification require chemical analysis, the Contractor is responsible for the analysis. Contact PNSY Code 106.3 to determine the type(s) of analysis required. All analysis results shall be provided to PNSY Code 106.3

14 | P a g e

3.3.3. Personnel Protective Equipment (PPE) – All personnel engaged in work at PNSY shall wear mandatory PPE in accordance with 2.15. At a minimum this includes hard hat, safety glasses, hearing protection and safety shoes. Each Contractor’s hard hat shall be identified with the name and/or logo of the respective Contractor.

3.3.3.1. In addition, all personnel shall wear additional PPE as appropriate to provide protection from hazards of the work being performed, specifically as identified in 009-32 and 009-74.

3.3.3.2. Unsafe conditions shall be reported to the COR, WIL or 970 SME.

3.3.3.3. All personnel assigned to work aboard vessels or in any tanks must carry flashlights with them at all times. All employees on the PM and mid shift working in the dry docks must carry a flashlight at all times.

3.3.4. Respiratory Protection, Hazard Communication, and appropriate metal program (arsenic, beryllium, cadmium, and lead). The contractor must have written respiratory protection and metals programs in accordance with 2.9. Programs shall be available upon request. Metals programs are determined by the blasting media that is used, and Industrial Hygiene personal air sampling. All proof of training shall be provided prior to start of work.

3.3.5. Fall Protection – if on an unguarded surface more than five (5) feet above ANY solid surface, personnel must utilize proper fall protection.

3.3.5.1. All aerial work platforms (AWPs) must be lashed to the deck during barge mounted operations. Aerial work platforms shall be maintained and operated in accordance with 2.9.

3.3.5.2. Employees shall always stand firmly on the floor of the AWP basket and shall not sit or climb on the edge of the basket or use planks, ladders or other devices for a work position

3.3.5.3. Fall restraint shall be worn and a lanyard attached manufactures approved anchor point when working, including traveling, in an AWP.

3.3.6. Fire Protection – Contractor personnel assigned to a job on a ship within PNSY shall familiarize themselves with the fire and evacuation instructions board located in the vicinity of the ship's gangway, this familiarization will come with the accomplishment of 6010 training. Particular attention shall be made of emergency evacuation signals and best access/egress routes.

3.3.6.1. Maintain cleanliness of the ship, ship’s equipment components, and spaces for the duration of the availability in accordance with 009-06 of 2.1.

3.3.7. Safety and Health Requirements for Control of Shipboard Asbestos Material – Asbestos, or suspected Asbestos containing material is covered under 009-10 of 2.1.

3.3.8. High Efficiency Particulate (HEPA) Filters – required on heavy metal portable vacuum cleaners or ventilation units associated with heavy metals work, shall be U.L. Class I and DOP (dioctylphthalate)/PAO (Poly Alpha Olefin) tested as follows:

3.3.8.1. Heavy metal portable vacuum cleaners shall be tested within 3 months of use; ventilation units shall be tested within one year of use per requirement in ref 2.32.

3.3.8.2. Tested equipment shall have a seal affixed in such a manner that it would be destroyed if the HEPA filter is disturbed.

3.3.8.3. Equipment shall be retested anytime the HEPA filter is replaced or the seal is broken.

3.3.8.4. There shall be a tag, sticker, etc., located on the outside of the unit that identifies who performed the DOP/PAO test, the date it was tested, the date the certification expires, and the serial number or other unique identifier of the unit tested.

3.3.8.5. Vendor supplied portable HEPA filtered vacuum cleaners that were located in heavy metal work areas shall be emptied of all debris at the end of each shift at a minimum, on a daily basis.

15 | P a g e

3.3.8.6. Use metal canister vacuum cleaners aboard the ship, except those used for regulated and controlled radiological and hazardous waste or hazardous material.

3.3.8.7. Permanently and legibly, mark each vacuum cleaner with a company name and unique identifier.

3.3.9. Compressed Air Systems –

3.3.9.1. Contractor is responsible to provide breathing air and service air in accordance with 2.6

3.3.9.2. Utilization of compressed air shall not be used for purposes of general space cleaning, personnel, or other cleaning purposes, however; it is permissible to utilize compressed air in controlled evolutions where personnel are appropriately briefed and wearing appropriate PPE. Example of this scenario is a blow down of the Main Ballast Tank surfaces prior to inspection.

3.3.10. Emergency Response System / Casualty Control System (CASCON) – PNSY has a fully capable emergency response system.

3.3.10.1. Instruct personnel, including sub-contractors, assigned to a job within PNSY, upon witnessing flooding, fire, injury to personnel, spills, or any other incident or casualty requiring emergency response, to immediately contact all the below, providing the location and other pertinent details and respond per 6010 training.

3.3.10.1.1. PNSY Fire Department dispatcher (207) 438-2333 (refer to hard hat stickers that are provided at inbreif).

3.3.10.1.2. Project Superintendent or Designated Representative of ship, if applicable.

3.3.10.1.3. Any PNSY Supervisor / Manager.

3.3.10.1.4. The COR, WIL or 970 SME or their designated representative, and any other personnel as dictated by each Project Superintendent.

3.3.11. Process Control Procedure (PCP) – Accomplish the requirements of 009-09 of 2.1 for a Process Control Procedure (PCP) specific to the work to be performed to support environmental regulation and permit compliance at PNSY. Any PCP utilized by the Contractor shall be submitted to PNSY in electronic format at minimum 30 days prior to any work activity at PNSY, the PCP shall be provided to Code 106 via the WIL and/or 970 SME

3.3.11.1. The PCP shall address the controls and operational actions employed to ensure no adverse environmental impact occurs while performing work at PNSY applicable to the scope of the work being performed. Ensure the subject matters of the remainder of the individual work items are addressed.

3.3.12. Spill Contingency and Control (Oil, Sewage, or Hazardous Substance). The Contractor will accomplish the following:

3.3.12.1 Dial 2333 or (207) 438-2333 (from a mobile phone) immediately:

• If you create or observe a spill of hazardous material into a waterway or storm sewer or

• If you create or observe an uncontrolled release of a hazardous material on land provide the identity of material spilled, quantity and location.

Also notify:

• The PNS Command Duty Officer (CDO) at Ext. 2200 or (207) 451-3528 (from a mobile phone) if the spill is into a waterway or storm sewer

• The WIL or 970 SME and Ship's Force If the spill is associated with, or in the vicinity of, a Project.

You may clean up the spill on your own if:

• It is minor in nature (i.e., the spilled material is of low hazard and is small in quantity)

16 | P a g e

• It is entirely on land

• It is not in the vicinity of a storm drain

• It is entirely under control (i.e., is not flowing or moving away from its source)

• You are trained and qualified to clean up the spill and

• Any reclaimed spilled and absorbent materials are disposed of as Hazardous Waste at a Shipyard Hazardous Waste Accumulation Area (HWAA)

3.3.13. Control and Reporting of Hazardous Material Usage – PNSY must report all HM storage and usage on shipyard property per the requirements of 2.20. Comply with the following to assist in the proper reporting and control of HM:

3.3.13.1. Only HM that is approved for use at PNS (on the PNS Authorized Use List (AUL)) can be used at PNSY.

Provide information on HM to be used to the COR, WIL or 970 SME. The COR, WIL or 970 SME will coordinate with PNSY Code 106 and PNSY Code 250.4 to ensure the HM is on the PNS AUL prior to shipment and use. Provide the following information: safety data sheet (SDS) for the product, container size, estimated amount to be used, and national stock number if available.

3.3.13.2. All PNS approved HM, not obtained directly from PNSY, will have shipping papers identifying the contract number and hull number (example: N64742-21-D-9807, SSN XXX) and be shipped to Code 501.38, Building 337, Portsmouth Naval Shipyard, Portsmouth NH 03804-5000. Coordinate with the COR, WIL or 970 SME for entry of all tracked HM into the PNSY Hazardous Material Management System (HMMS).

3.3.13.3. Ensure all HM is properly stored in PNSY registered HM storage locations like issue points or End Use Storage Locations (EUSL). Coordinate with the COR, WIL or 970 SME for nearby HM storage locations or if a new EUSL is needed to support the work. If a new EUSL is needed then the Contractor will provide storage devices for the HM to adequately segregate and store all of the required HM. PNSY requirements are as per attachment 3.

3.3.13.4. Ensure labels on HM containers are not removed or defaced. Each container of hazardous materials shall be labeled, tagged or marked with the information below, as required by 1910.1200 of reference 2.9. This label requirement also applies to any container which the hazardous material are transferred.

3.3.13.4.1. Product identifier used on the safety data sheet (SDS).

3.3.13.4.2. Appropriate hazardous warnings. Including pictograms, signal words, hazard statements and precautionary statements as applicable.

3.3.13.4.3. Name, address, and telephone number of the chemical manufacturer, importer, or responsible party.

3.3.13.5. Identify people that will be using HM to the COR, WIL or 970 SME. The WIL shall coordinate and track enrollment in the PNS training class called HM End User, 58200-H4.

3.3.13.6. Ensure all people needing to use HM have completed the PNS training class called HM End User, 58200-H4 before assigning them to use HM on PNSY.

3.3.13.7. Ensure all tracked HM is properly transacted in HMMS prior to leaving PNSY at the completion of work. This is done by:

3.3.13.7.1. Upon job completion vendor will dispose of their own HM and remove entirely from the shipyard.

3.3.13.7.1.1. Vendor may return unused and partially used HM to PNSY issue point for reuse at no additional cost to the government

3.3.13.7.2. Return empty containers to an issue point for use transactions in HMMS

17 | P a g e

3.3.13.7.3. Notify the WIL and/or 970 SME of any serial numbers of tracked HM that will be shipped offsite. The COR, WIL or 970 SME will coordinate removal of the HM from HMMS.

3.3.13.8. Submit written notification to other employer(s) whose workers may come in contact with the HM. This notification shall include any manufacturers precautionary measures needed to protect employees while in the work place during normal operating conditions.

3.3.14. Water Pollution Control – discharges/flushes to the river, storm drainage system, utility tunnels, sanitary sewerage system, and dry dock are strictly prohibited unless approved by Code 106.3.

3.3.14.1. Precautions like berms or containers shall be taken to prevent fuels, oils, paint, solvents, paint chips, dust or related debris from entering the river or storm drain system.

3.3.14.2. All storm water pollution prevention/control devices shall be properly labeled/posted by the Contractor with a minimum of the following information included and completed for each device:

DO NOT DISTURB

ENVIRONMENTAL CONTROL DEVICE IN PLACE

POINT OF CONTACT (POC)

POC PHONE NUMBER

3.3.14.3. Residue from sweeping, compressed air or water pressure cleaning operations shall not be allowed to enter the river, storm drain system, sanitary sewer system or the dry dock drainage system.

3.3.14.4. Liquid discharges/flushes (including potable water) shall not be directed to the river, storm drain system, sanitary sewer system, or the dry dock drainage system without written approval from PNSY Code 106.3. Obtain approval by contacting Code 106.3; email approval is acceptable.

3.3.14.4.1. The liquid to be discharged shall be containerized.

3.3.14.4.2. If the liquid fails to meet permitted levels for river, sanitary sewer, or dry dock drainage system discharge, PNSY Code 106.31 will notify the Contractor via the COR, WIL or 970 SME so that an appropriate discharge strategy can be developed. Containerized wastewater is to be disposed of through Building 357 the day it is generated (except potable water).

3.3.14.4.3. Black water/gray water wastes, except those resulting from cleaning or hydro blasting of CHT system piping/tanks, shall be discharged into pier side sanitary sewer system via CHT hoses.

3.3.14.4.4. Do not place any additives (e.g. chemical cleaning agents) into the ships CHT systems without the written approval from PNSY Code 106.3 (PNSY Environmental Programs Director).

3.3.14.4.5. Do not dump paint, solvents, paint debris, or brush/ roller cleanup residue of any kind into the CHT system, restroom facilities or deep sinks.

3.3.14.4.6. Black water/gray water wastes resulting from cleaning or hydro blasting of CHT system piping/tanks shall not be directed to the sanitary sewerage system at PNSY.

3.3.14.4.7. During the work, the liquid generated shall be considered Waste Hazardous Material (WHM) at a minimum, and shall be containerized, managed, and disposed of in accordance with 2.14.

3.3.14.4.8. Any overboard discharges/flushes without a dry dock wastewater collecting system (cofferdam system) in place shall meet the same requirements for river and storm drain system discharges/flushes.

3.3.14.4.9. Discharges from industrial processes are prohibited from discharge to the dry dock drainage system. Discharge must be collected for characterization and disposal.

18 | P a g e

3.3.14.5. Remove liquid waste generated as result of Contractor operations from the ship. Collect liquid waste in PNSY provided containers and arrange for proper disposal by PNSY, as required by 2.14.

3.3.14.6. The Maine Department of Environmental Protection (MEDEP) does not allow below the water line cleaning in the water. Once UNDS Phase III Batch Two regulations are in effect, non-rigorous in water below the water line cleanings can occur with PNSY Code 106 approval following DOD Manual 4715.06 Volume 4 “Underwater Ship Husbandry” requirements.

3.3.15. Housekeeping Requirements – remove debris on a daily basis, work in accordance with 2.28 to maintain general workspace cleanliness.

3.3.15.1. Work practices and waste management practices shall be performed such that spent abrasives, paints, solvents, cleaners, anti-corrosive compounds, paint chips, scrap metal, trash, garbage, petroleum products or other debris is not released to the environment or adjacent work spaces shipboard. Dust generation from transfer of spent materials or debris should be limited.

3.3.16. PNSY provides receptacles as necessary to maintain good housekeeping in Contractors work areas. These receptacles shall be emptied as necessary to prevent contents from being released to the environment or adjacent work spaces shipboard. Contractor shall provide receptacles on board ship, in dry dock, and pier side for trash disposal as needed to support their operations.

3.3.17. The requirements of PNSY Solid Waste Environmental Brief Sheet are applicable to waste containers provided by the Contractor.

3.3.18. Paint Removal

3.3.18.1. Methods of control shall be utilized to prevent, paint chips and paint from being released to adjacent work areas and the environment.. Controls can include, but are not limited to, shrouding, tarpaulins, drop cloths, containments, exhaust ventilation, or other suitable methods used in a manner to maximize capture and provide collection of pollutants or blasting materials being generated.

3.3.18.2. Work areas shall be cleaned on a regular basis to minimize the possibility that runoff will carry spent abrasives, paints, solvents, cleaners, anti-corrosive compounds, paint chips, scrap metal, trash, garbage, petroleum products, or other debris into the water. Cleanup of areas contributing runoff shall consist of mechanical or manual methods to sweep up and collect the debris. Additionally, dust and paint shall be controlled to avoid the spreading of wind-blown materials. At a minimum, all working platforms and work areas must be cleaned at the end of each work shift.

3.3.18.3. The bottom edge of free hanging barriers shall be weighted, held in place with magnets, taped, or tied down to hold them in place during all paint removal operations. Prior to the start of any operation verify PNSY install containments have these in place and are in good condition to prevent release of containments.

3.3.18.4. Vendor work areas shall be cleaned at the end of each work shift to prevent wind, rainwater runoff, or other processes from carrying spent abrasives, paints, solvents, cleaners, anticorrosive compounds, paint chips, scrap metal, trash, garbage, petroleum products, or other debris into the water or adjacent shipboard spaces.

3.3.18.5. Use of detergents and cleaning compounds for cleaning over or near the water, storm drains, or dry dock drainage systems is not permitted without prior approval from PNSY Code 106.3. Request approval for additives, if required, to the COR, WIL or 970 SME for submittal to PNSY Code 106.3 see the water pollution control requirements of paragraph 3.3.20 of this SOW for additional requirements.

3.3.18.6. Additional requirements for the removal of paints potentially containing Lead, Cadmium, and Chromium.

NOTE:

Portsmouth Naval Shipyard performs comprehensive paint sample analysis of all areas where paint and preservation work is accomplished. Analysis data will be an attachment for the vendor’s review and use if desired, however; the contractor can perform additional analysis per the following paragraphs.

19 | P a g e

3.3.18.6.1. Based on the age of the vessel, interior paints and primers are not anticipated to contain lead,…