Statement of Work (SOW).pdf

COMBINED SYNOPSIS/SOLICITATION 70Z03825QE0000014

STATEMENT OF WORK (SOW)

CONTRACTOR REQUIREMENTS

Repair Action for Overloaded Transformer

1. The United States Coast Guard (USCG), Aviation Logistics Center (ALC) will furnish the items listed in the Schedule, one (1) at a time, to the vendor for repairs.

2. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting

Officer.

3. An estimated 40 days [per unit] to complete the required repairs and testing.

Repair

1. Solair Group shall replace the failed transformer with a new one, reconnect the large heat exchanger motor to 220VAC, and add a magnetic contactor to handle and protect this motor. All wiring will need to be tested, new breakers installed, removal of all burn marks, analyze other components to ensure no other damaged to system components occurred. Solair Group shall also repair burnt wires accordingly from the failed transformer, determine and replace any other faulty components, damaged by the overloaded transformer failure.

2. Non-RFI items shall be repaired and returned to RFI condition in accordance with (IAW) the Original

Equipment Manufacturer (OEM) minimum functional performance specifications. Items shall be repaired for the specific fault noted on the DD1577-2 Form – Unserviceable (Reparable) Tag-Materiel or CG-

1577-B Form – PQDR, Product Quality Deficiency Report Tag, which will be attached to each non-RFI item. The Contractor shall perform an inspection and correct all deficiencies found. This shall include the replacement of missing or broken parts and the removal of any foreign matter or corrosion.

3. During inspection and functional test, the presence of corrosion in an item shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the affected part(s). Corroded parts shall be replaced unless the removal of corrosion from a part will NOT impair the efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and

Federal Aviation Administration (FAA) Advisory Circular (AC) 43-4A, Corrosion Control for Aircraft, dated 7/25/1991.

4. Work under this purchase order shall be performed at the Contractor’s facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the items listed in this purchase order at the firm-fixed prices listed in the schedule (or modification). The

Contractor shall perform all repairs IAW applicable OEM’s Component Maintenance Manuals (CMMs), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by the USCG.

5. The Contractor must have access to required CMMs, repair specifications, test/acceptance criteria and/or any other required data to ensure that all items are tested and repaired IAW the OEM’s current specifications and procedures. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

6. The Contractor must have access to all applicable documents and obtain current editions of all applicable documents. The USCG does not own nor can it provide the technical documents specified herein. The closing date for receipt of offers, order award, and/or delivery date will not be delayed pending receipt of these documents for any Contractor.

7. Parts of an item found to be in a serviceable condition as a result of functional testing shall be reused.

Missing parts and parts found to be defective or that require replacement by OEM instructions shall be replaced with parts meeting the OEM’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied by traceability to the OEM.

The cost for parts that are replaced systematically during repair shall be included in the price listed in the schedule for these operations.

8. Prices do not include items that have been cannibalized or severely damaged due to mishandling.

Additionally, USCG aircraft are used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage.

9. Items received which indicate obvious misuse, cannibalization or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the order schedule. Such items shall be inspected, repair costs determined, and an over and above quotation shall be submitted to the

Contracting Officer for approval prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will respond via a written modification within thirty (30) days as to the validity of the exclusion. The Contracting Officer may approve the quote, decline the quote and have the item returned as-is, or consider the item to be BER.

10. The USCG typically considers an item BER when the cost to repair exceeds 60 percent of the price of a new unit; however, the USCG is not bound by that number and will make all final BER determinations.

The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The Contractor shall not dispose of an item until they have been notified by a written modification to the order. When returning the item to

ALC, the items shall be clearly marked as “BER” with the supporting evidence.

11. The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting

Officer.

12. The Contractor shall submit a failure report for each repaired item. This report shall include NSN, Part

Number, Serial Number, nomenclature, date of repair, purchase order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip when returning the RFI item.

13. ALC considers items RFI upon acceptance. Items determined to be non-RFI upon installation or operation may be returned to the Contractor for correction at Contractor’s expense. Deficiencies will be described in a Product Quality Deficiency Report (PQDR) and sent to the Contractor prior to the return of any item.

14. All parts must be thoroughly cleaned IAW applicable CMMs or FAA AC 43-205, Guidance for Selecting

Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products

(dated 9/25/98), to ensure all parts are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, et cetera prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in

Occupational Safety and Health Administration (OSHA) Standards: 1910.1025 (Lead); 1910.1026

(Chromium (IV)); and 1910.1027 (Cadmium).

Tracked Items

1. The items to be repaired under this order are tracked in the USCG’s Asset Computerized Maintenance

System (ACMS). ACMS is the internal management information system used by the USCG to record maintenance and repair actions on aircraft and related systems and components.

2. Items under this order will be shipped to the Contractor with a Significant Component History Report

(SCHR) and a Component Repair Record (CRR). The SCHR records the maintenance history of serial number tracked items. The CRR remains with its corresponding part until the part is reinstalled on an aircraft or the part is determined to be “BER” and scrapped. (NOTE: written approval from the

Contracting Officer is required prior to scrapping a serial number tracked item.) The Contractor is required to ensure that the SCHR remains with and is returned with the correct part. The Contractor shall retain a copy of the SCHR for 90 calendar days.

3. The Contractor shall complete and provide a CRR with each repaired item. The CRR records the maintenance and repairs performed on a serial number tracked item. The CRR shall include the NSN, PN, SN, nomenclature, date of repair, purchase order number, line item number, a description of all maintenance/repair actions, a listing of any parts repaired, a listing of any parts replaced, and any service bulletins or modifications that were incorporated. The Contractor’s in-house work order may be used to satisfy this requirement if it includes all of the required information.

4. The Contractor shall distribute the CRR (or its equivalent) as follows:

1. Pack the original, completed CRR with the repaired component;

2. Email one (1) copy of the completed CRR to the Purchasing Agent at jason.m.smith2@uscg.mil no later than five (5) business days following completion of the repair effort; and

3. Retain a copy of each CRR for 90 calendar days.

mailto:jason.m.smith2@uscg.mil