Statement of Work -SOW.pdf

31 May 2024

BAEY 240015 – Upgrade Fire Pump Controllers B11600

BASIC CONTRACT

STATEMENT OF WORK

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 SOLICITATION

1.2 TECHNICAL DESCRIPTION OF PROJECT

2.0 APPLICABLE DOCUMENTS AND STANDARDS

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED INFORMATION,

EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

4.1 WORK BREAKDOWN STRUCTURE (WBS)

4.2 SCHEDULE AND PLANNING REQUIREMENTS

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC)

4.2.2 Integrated Master Schedule (IMS)

4.3 STATUS REPORTING

4.3.1 Reporting Requirements for Firm Fixed Price (FFP)

4.3.1.1 Contractor’s Progress, Status, and Management Report (CPSMR)

4.4 MEETING AND CONFERENCE REQUIREMENTS

4.4.1 Meeting/Teleconference Support

4.4.2 Red Zone Meeting

4.4.3 Senior Advisory Group (SAG) and Senior Executive Review Group (SERG)

4.5 CONTRACTOR DOCUMENTATION

4.6 NOTIFICATION REQUIREMENTS

4.7 PERMITS

4.8 PHOTO DOCUMENTATION

4.9 REMOTE AND/OR AUSTERE SITES

4.10 SITE ACCESS BADGES

4.11 WORKSITE ACTIVITIES AND COORDINATION

4.11.1 Coordination of Activities

4.11.2 Radiological Waste, Hazardous Material and Hazardous Waste Permitting and Reporting

4.12 PROJECT DATA/PROJECT DELIVERABLES

4.12.1 Protecting Unclassified DoD Data

4.12.2 Security Breach Notification

4.12.3 Data Collaboration Site

4.13 HEALTH AND SAFETY PLAN (HSP)

4.14 QUALITY SYSTEM PLAN (QSP)

4.15 TECHNICAL PLANS AND REPORTS

4.15.1 Construction Work Plan

4.15.2 Technical Reports

5.0 PROSECUTING THE WORK

5.1 SITE WORK

5.1.1 Conservation

5.1.2 Site Preparation

5.1.3 Demolition

5.2 CONSTRUCTION OPERATION SERVICES

5.2.1 Construction

5.2.2 Inspections

5.2.2.1 Pre-Final Inspection

5.2.2.2 Final Inspection

5.2.3 Delivery and Warranty

5.3 DEMOBILIZATION

5.4 EMERGENCY RESPONSE

5.5 MAINTENANCE AND REPAIR

5.6 ORDNANCE REMOVAL AND SUPPORT

6.0 FACILITY CONSTRUCTION TASK ORDER DELIVERY METHODS

6.1 DESIGN BUILD (D-B)

6.1.1 Designers of Record (DOR)/Design Project Manager (PM)

6.1.2 Contractor Design Requirements after Award

6.1.3 User Requirements Design Meeting

6.1.4 Geotechnical/Hazardous Material Survey Requirements and Responsibilities

6.1.5 General Design Requirements

6.1.5.1 Furniture, Fixtures & Equipment (FF&E) Requirements

6.1.6 Design Review

6.2 DESIGN-BID-BUILD (D-B-B)

7.0 ADDITIONAL REQUIREMENTS

7.1 TYPES OF PROJECTS/WORK

7.2 AS-BUILT DOCUMENTATION

8.0 POINTS OF CONTACT (POCS)

APPENDIX A ............................................................................................................................................... 15 PAGES

1.0 INTRODUCTION

1.1 Solicitation

The 9th Contracting Squadron is requesting interest for BAEY 240015 Upgrade Fire Pump Controllers at B11600 located at Beale Air Force Base (AFB), California. The services to be performed shall include demolition of the existing fire alarm system and fire pump controllers, design and construction of a new fire alarm system and fire pump controllers. Project also includes installation of a ductless split system air conditioner with programmable thermostat.

See site map for location and layout.

Building 11600 pump house provides dedicated fire water for aircraft hangars 1-6. The site arrangement includes two water storage tanks and an associated water pumping facility that houses three electric fire pumps and two electric jockey pumps with associated controllers. The pump house facility was constructed in 2004. Subsequent projects have replaced selected equipment within the pumphouse except for the fire pump controllers. They are old and out of compliance with current standards and need replacement. The current fire alarm system does not provide adequate monitoring of the fire pump system which has resulted in reoccurring damage to fire equipment. The fire alarm system is out of compliance with current cyber security regulations and the space where the FACP is located is not properly temperature controlled.

Improper reporting by the fire alarm system and old fire pump controllers pose a serious risk to the operability and maintainability of the system.

The Contractor shall furnish all design, labor, supervision, transportation, materials, testing, analysis, reports, permits, hauling, tools, equipment, disposal, and professional services to accomplish all the work involved to construct the project described in section 1.2. The completed project shall result in a fully functional and code compliant fire alarm system and fully operable/functional electric fire pump controllers meeting all government and industry standards.

1.2 Technical Description of Project

Requirements include efficient management of TOs including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to the development of the most cost-effective and technically sound approach or solution. The Government will rely on the contractor’s expertise in recognizing and addressing problematic issues for the successful execution of this TO. The contractor shall perform all work in accordance with federal, state, and local statutes and regulations. This TO explains the general intent for the project. It documents the major line items of work the Government expects to see accomplished, but it does not attempt to explain the exact details and/or method of execution.

The Contractor will be responsible for providing specific performance details in their design and construction documents. Major work items are as follows:

1.2.a Disconnect existing Monaco MAAP-X fire panel and turnover to the Base alarm shop.

Install new FACP (EST4/Notifier N16/Autocall 4100ES with Monaco BT-XM transceiver and relay panel to meet cybersecurity requirements) locate in new NEMA 3 cabinet. Use a double wide enclosure with maximum 52 zones available as each device is to be independently monitored in the pump house. FACP cabinet must have thumb locks for access to FACP. FACP will have its normal lock.

1.2.b The facility shall remain in use during construction activities to the maximum extent possible. Outages should be minimized and coordination with the base essential to ensure downstream users are made aware when the fire suppression water delivery system is out of service.

1.2.c Work will involve the demolition of all conduits, wiring, panels, and devices of the existing fire alarm and fire detection systems. Integrity of all fire walls are to be maintained – any penetrations/openings not being re-used are to be fire sealed. New penetrations/openings for the new design are the contractor’s responsibility. All conduits are to be run above grade and routed back to the fire alarm panel. Below grade routings are not acceptable. All fire alarm system components, wiring, panels are to be demolished and disposed of. Abandoning in place is prohibited unless otherwise noted. Replace the outside water tank temperature sensors and wiring to the FACP. Provide water tank low temperature alarm notification to the FACP.

Replace/install new water tank level sensors and wiring back to the FACP. Ensure existing level control system is maintained/operational. The circuits running inside the conduit running to tank tampers must be aqua seal type cable (No THWN). All inside circuits can be FLP. Provide water tank low level and high level alarm notification to the FACP. Demo and install new monitor modules on all normally open valves and storage tanks. Tamper switches shall be wire type for normally open and closed switches. The normally closed switches that affect the normal flow must have a tamper switch (wire Type) installed. Demo and install new tamper switches (appropriate to application) on all normally open valves and storage tanks. Tamper switches shall be wire type for normally open and closed switches. The normally closed switches that affect the normal flow must have a tamper switch (wire type) installed. Demo and install new flow switch and new motor module. Demo and install a new smoke detector above the FACP as required by code. Demo and install new manual pull stations by the facility doors.

1.2.d Additional work is to include the design/installation of a new suitably sized Trane Mitsubishi ductless mini split system AHU with programmable thermostat to satisfy the environmentally controlled space requirement of UFC 3-600-01, 9-18.4.2.

1.2.e Disturbed areas are to be patched and finished to match the surrounding area.

1.2.f Contractor is to design and install a new Fire alarm and detection to meet current (time of award) UFC and Base requirements. Wiring will be stranded FLP in 3/4-inch conduit. Install conduit/fittings for wet location and water spray. Monitor all applicable conditions on pump controller independently with monitor modules (pump run, phase lose, phase reversed, controller troubles, motor overload, loss of power, etc.). Pump conditions/alarms to report to the FACP.

Note: Each controller will be monitored independently and not combined. Pump 1, 2, and 3 will have its own monitor modules and be programmed to report separately. Ensure pump remote start circuits from hangar facilities are disconnected and non-operational. OK to abandon in place. All pump starts will be by pressure drop only. Voice EVAC shall be used with clear strobes marked ALERT. All devices shall be rated weatherproof for interior and exterior use.

Bull horn type speaker will be installed inside facility and speakers outside each entry. Demo and install new. Use standard weatherproof speakers (2 Watt) inside and outside. Provide strobes for full facility coverage. All equipment and drawings must be approved by the Base civil engineer alarm shop. All comments to be satisfactorily resolved before proceeding. The Base alarm shop will assist with reporting and zone requirements.

1.2.g The contractor is responsible for disposal off-site of any excess soils or debris generated as a result of this project unless specifically described herein. Contractor is also responsible for importing any needed suitable fill materials. The Contractor shall coordinate with 9 CES Environmental staff to determine proper disposal requirements for materials, which may include on-base recycling, hazardous waste disposal, or non-hazardous waste offsite disposal. It shall remain the responsibility of the Contractor to test, haul and dispose of removed materials identified for offsite disposal. All fees to dispose material offsite shall be the responsibility of the Contractor. The Contractor shall contact 9 CES Hazardous Waste Program Manager for proper disposal details and required coordination and documentation references. The contractor is required to segregate recyclable wastes, specifically steel and wiring. Recycle bins will be provided by the government for reclamation. The contractor shall coordinate with the government for the size, quantity, location, and frequency of swap out of bins. Remaining waste and any undesirable scrap are to be disposed of by the contractor at the contractor’s expense.

The contractor shall maintain logs of all waste dispensation and provide a quarterly diversion report to Base Environmental. Contractor is to adhere to environmental best management practices as per appendix A. This facility was built in 2004 while no hazardous material is anticipated, the contractor shall perform hazardous material surveys of any suspected materials being demolished. Environmental surveys shall be coordinated with the Contracting Officer, 9 CES and the 9 CES Environmental staff. Any positive results shall be reported immediately to the Contracting Officer.

1.2.h Provide full designs, including all design calculations. Perform all post construction testing and submit documentation. Test and inspect per UFC/NFPA/Base requirements, all devices, alarms, and pump operational setpoints. Test water flow thru test header (note running pumps could potentially produce 30,000 gallons of water). Provide water containment & erosion controls as needed. Contractor shall determine adequacy, locations, and routings of all utility tie-ins and distribution. All labor, materials, and repairs needed to perform this installation is at the contractor’s expense. Design drawings are to be stamped by registered professional engineers in their respective disciplines and the package as a whole reviewed and stamped by a registered fire individual meeting the requirements of UFC 3-600-01.

1.2.i Demo and Install new listed soft start/stop utility/Gen-Set electric fire pump controllers

(3) with transfer switch (group 1) to include any wiring, conduit, and programming IAW NFPA 20, NFPA 70, and UFC 3-600-01. Connect new controllers to existing electric fire pumps.

Pump controllers should be set to automatically shut down fire pumps in 10 minutes providing the pressure is at normal levels. This is permitted in NFPA 20 and is a common configuration. If the pump continues to run beyond the 10-minute period in a dead head condition, then that will reduce the life of the pump. Contractor to program/coordinate jockey pump settings to ensure proper sequencing with the fire pumps. Install new sensing lines from each pump to new controllers for startup of pumps during pressure loss. Provide detailed instructions on each pump controller for maintenance personnel and first responders.

2.0 APPLICABLE DOCUMENTS AND STANDARDS

The Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) and all of the related libraries. The primary criteria are the Air Force Criteria from the Documents Library, but other agency criteria may be directed for use, depending on the customer agency for a particular TO. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the contractor’s responsibility to identify and comply with all applicable requirements. It shall be the contractor’s responsibility as the Designer of Record (DOR) to identify any design/construction criteria waivers that are warranted for the TO and to accomplish all necessary coordination activities necessary to obtain approval of these proposed waivers through the Contracting Officer (CO), and/or Project Manager (PM).

In addition, the contractor shall refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States Air Force Construction Management Implementation Guide as well as the latest version of The USAF Project Manager’s Guide to Design and Construction.

The Contractor shall design in adherence to the Beale Design Compatibility Guide including but not limited to the following references:

Air Force Design Guides/Standards (AFDG) Beale AFB Design Compatibility Guide Air Force Engineering Technical Letters (AFETL) Air Force Handbooks (AFH) Air Force Instructions (AFI) Policies and Guidance for AF Design and Construction Air Force Regulations (AFR) Unified Facilities Criteria (UFC) and Operating Instructions that are applicable to the design of this project. This includes all Air Combat Command and Beale AFB supplements to these references.

Institute of Electrical and Electronics Engineers (IEEE) National Electrical Safety Code (NESC) ASTM Standards ANSI Standards OSHA Regulations EM 385-1-1 Safety and Health Requirements AFR 127-12 Air Force Occupational Safety & Health NFPA Standards and Codes UL Safety Standard National Electrical Code Uniform Plumbing Code

Uniform Federal Accessibility Standard (UFAS) OL Occupational Safety and Health Standards (29 CFR-Parts 1910/1925/1926/ 1960) EPA Code of Federal Regulations (CFR) Applicable State, City and County codes and regulations.

Where Code previsions or ordinances conflict or overlap, whichever imposes the more stringent regulation shall prevail. The design shall be in compliance with the references and standards in affect at the time of TO award.

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED

INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

There are no GFE or GFP provided materials for this TO. FAR 52.245-1 defines Government Property and the procedures for accounting for and disposition of property. Defense Contract Management Agency (DCMA) instructions for reporting of and including in the Plant Clearance Automated Reutilization Screening System (PCARSS) will be followed for any Government Property remaining at the end of the project.

To the extent it is available, the Government will provide information in the form of available conceptual design plans, reports, maps, drawings, and as-built drawings as necessary to facilitate accomplishment of the work required for this TO.. Government will provide available as-built record drawings electronically. Latest Beale DCG (Design Compatibility Guide) is available upon request. Other documents (if available) will be provided on a request basis. Any drawings or information (GFI) provided by the Government are for “Reference only" and may not reflect the current condition, thus it is the responsibility of the Design-build contractor to do due diligence and verify the accuracy of provided information (by field investigation and through design development). Most AF references can be downloaded from this website:

http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc .

GFI is to be utilized by the RE&C contractor as guidance to facilitate a complete, technically adequate design.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The contractor shall implement a full range of design, construction and engineering activities relevant for this TO and in accordance with all applicable compliance documents. The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned unless otherwise specified. The contractor shall perform management and planning functions, including performance measurement and status reporting to effectively secure and monitor prime and sub-contract work, as required for this TO.

4.1 Work Breakdown Structure (WBS)

The contractor shall prepare and submit, for approval, by the PM and CO, a WBS in a logical sequence in which the contractor proposes to perform the work and dates on which the contractor contemplates starting and completing all schedule activities. The WBS shall be reflective of the entire project schedule, to include design and construction activities. The WBS shall be http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc consistent with the Unified Facility Guide Specification (UFGS) format which contains 48 Divisions for construction activities. The WBS shall be used to report the earned value and schedule status for this project. All tasks required under this TO shall be included in the WBS and be identified by unique Construction Activity Identification Number (CAIN). (Contract Data Requirements List [CDRL] B001)

4.2 Schedule and Planning Requirements

The contractor shall provide schedules for tracking work progress. Generally the Government will require Project Planning Charts (PPCs) and/or Construction Planning Charts (CPCs) for less complex projects and Integrated Master Schedules (IMS) for more complex projects.

4.2.1 Project Planning Chart (PPC) and/or Construction Planning Chart (CPC)

The contractor shall prepare and submit a PPC and/or CPC in addition to the AF Form 3064 for approval. The PPC/CPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. The project schedule shall be reported using the approved WBS. (CDRL B002)

4.2.2 Integrated Master Schedule (IMS)

The contractor shall submit the Initial IMS and AF Forms 3064/3065 for approval within 30 calendar days after award or as otherwise directed by the CO for Government review, evaluation, and approval on an AF Form 3000. The Initial IMS shall be prepared and submitted in Primavera P6 and .pdf formats and shall be based on the schedule presented in the contractor’s accepted proposal. Compliance with SECTION 01 32 01.00 10 PROJECT SCHEDULE is required. The Initial IMS shall be cost loaded according to contract award most current Construction Specification Institute (CSI) Divisions and include major cost/schedule drivers such as, major material submittals and/or long lead-time items, work plans, and project close-out. The Initial IMS shall include an advanced level of detail and include all necessary activities, tasks, and subtasks to reflect all remaining construction activities. The schedule must provide 10 business days for review and approval of construction material submittals. The Initial IMS shall be provided by the contractor and approved by the Government before a full Notice to Proceed (NTP) will be issued by the CO. The approved IMS shall not be re-baselined by the contractor without approval by the CO. In the event of a contract change the contractor may provide a re-baselined schedule, showing any new activities created by the change. Also, with the new schedule a narrative must be provided, detailing how any tasks in the previous schedule were altered in the new, updated schedule.

The Government shall use the IMS to measure the progress of the work based on earned value and aid in evaluating all progress payments. The project schedule shall be cost loaded with relationships to CSI divisions. The contractor shall progress the schedule monthly unless otherwise directed by the CO. At a minimum, the AF Form 3064/3065 shall be derived from the IMS and be structured by major CSI divisions and assigned appropriate value in relationship to overall work and contract value. The contractor shall submit the updated progressed IMS (in native format and .pdf), and AF Forms 3064/3065 every month. Provide a narrative report with the Initial and each Periodic Update of the project schedule. The narrative report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the contractor’s thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities that, based their calculated late dates, should have either started or finished during the update period but did not.

Upon acknowledgement of the NTP and continuing throughout the contract, the contractor shall record on the daily report, the occurrence of adverse weather and result impact to normally scheduled work. Weather delays are by definition only considered for activities on the critical path of the IMS and for 8-hours, i.e., one work day, at a time and shall not be considered for delays of less than 8-hour increments. (CDRL B003)

4.3 Status Reporting

4.3.1 Reporting Requirements for Firm Fixed Price (FFP)

Firm Fixed Price TOs are usually limited to status reports, project schedules, and invoices and will be specific to this TO.

4.3.1.1 Contractor’s Progress, Status, and Management Report (CPSMR)

The contractor shall prepare and submit a CPSMR. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas.

The report shall be prepared in a format coordinated with the PM. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues.

(CDRL B004)

4.4 Meeting and Conference Requirements

4.4.1 Meeting/Teleconference Support

The contractor shall attend meetings necessary to support design coordination, design review, construction activities, etc. The contractor also shall attend and support periodic meetings and/or teleconferences through the construction phase of the contract. Frequency of periodic meetings will be weekly during construction and as needed during design. The contractor shall prepare and maintain the periodic meeting agenda report which shall include the record of new and old discussion of technical issues, periodic earned value progress showing percent complete actual versus planned, tabular report of late tasks derived from the progress updated IMS, a three week look ahead, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming). The contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, and “Red Zone Meetings”, and distribute minutes to attendees within three (3) working days. (CDRLs B005, B006, B007)

4.4.2 Red Zone Meeting

Not Applicable. (CDRLs B005, B006, B007)

4.4.3 Senior Advisory Group (SAG) and Senior Executive Review Group (SERG)

Not Applicable. (CDRLs B005, B006, B007)

4.5 Contractor Documentation

The contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of the TO. This includes, but is not limited to correspondence, requests for information, material submittals, schedule submittals, status reports, schedule updates, etc. The MDL will include the dispatch/receipt date, any suspense for each document, and the final disposition of those suspenses. The MDL and its documents shall be maintained in libraries readily available for submittal to the Government. All Material Submittals shall be accomplished in accordance with the instructions pertaining to AF Form 3000, Material Approval Submittal. (CDRL B008)

4.6 Notification Requirements

The contractor is required to notify the CO and PM of anything the contractor feels is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality.

Additionally, the contractor is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. These types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel, and finding unexploded ordnance (UXO). As an example, if unanticipated UXO were discovered during field activities, the contractor will immediately stop work, report the discovery to the facility Point of Contact (POC) (designated at the TO level), CO, and PM, and implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical within the succeeding 48 hours. (CDRL A001)

4.7 Permits

The contractor shall develop, coordinate, and, apply for and obtain all applicable permits, access (including off-base easements and leases), agreements, licenses, and certificates required to perform and complete efforts under this TO. The contractor shall maintain a library of these documents at the contractor’s site office as well as the corporate facility handling each TO. The contractor shall comply with all applicable permit conditions, and shall keep all permits “current” until construction is 100% complete. The contractor may be required to provide the permits to the Government as required. (CDRL A002)

4.8 Photo Documentation

The contractor shall prepare digital photo documentation, including site(s) and building(s) under construction, field activities, and sample locations if applicable. Digital photos will be submitted using a minimum five (5) mega pixel photograph in JPEG format. The contractor shall provide an index for each set of photographs submitted, identifying the base or facility, project number, contractor, and a brief description. Photography of any kind must be coordinated through the installation, customer, or facility POC. Photo documentation shall be loaded to the Data Collaboration Site as specified at the task order level, as requested by the base POC or directed by the CO and/or PM. (CDRL B009)

4.9 Remote and/or Austere Sites

Not applicable.

4.10 Site Access Badges

The contractor shall obtain and monitor assigned security badges or passes (used by both contractor and subcontractor personnel) for the duration of this contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contractor personnel from specific projects). No unauthorized entry is permitted by any Contractors or delivery vehicles except by normal base entry access procedures. An Entry Access Listing (EAL) will be sent to the Contractor upon contract award and shall be turned into the Contract Administrator within five (5) business days prior to the start of work on base. The EAL will be sent to Security Forces who will conduct a background check on each employee. After all Contractor employees on the listing have been cleared, the Contract Administrator will notify the Contractor. Note that in accordance with the Real ID Act of 2005, individuals cannot access the base with a state-issued identification card or driver’s license from Minnesota, Missouri, Washington state or American Samoa as of 15 August 2016.

4.11 Worksite Activities and Coordination

4.11.1 Coordination of Activities

Prior to start of construction, the contractor shall apply for and be issued an AF103 (Work Clearance Request). Contractor shall observe all environmental considerations listed therein.

The contractor shall be responsible for protecting the lives and health of employees and other persons on the work site; preventing damage to property, materials, supplies, and equipment, avoiding work interruptions and complying with Occupational Safety and Health Administration (OSHA) safety and local safety office requirements. The contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. The contractor shall maintain documentation supporting training records on site and have written Health and Safety Plans on site and available for workers and/or regulatory review. The contractor shall provide the CO copies of any OSHA report(s), regarding a project site, submitted during the duration of the TO. For areas not covered by OSHA, the contractor shall comply with regulations regarding safety and health and the current edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. This facility will remain in operation during project construction. Access and work shall be coordinated with the facility users for the duration of the construction project. (CDRL A003)

The contractor shall record and report promptly (within 1 hour) by telephone, email or other direct means to the CO, PM, the base POC, and to the military installation’s Safety Office, all available facts relating to each instance of damage to Government property or third party property or injury to either contractor, Government, or third party personnel. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to Emergency Services using the most expedient communication means (e.g., dialing 911 in the United States). If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in conducting the investigation until it is completed.

The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property. The Government reserves the right to refuse access to any individuals failing to meet entry requirements.

4.11.2 Hazardous Material and Hazardous Waste Permitting and Reporting

The contractor shall sample and handle all hazardous materials and waste that is a requirement for construction of the project in accordance with applicable federal, state, and local requirements. The contractor shall provide all hazardous materials use and hazardous waste disposal documentation to the Base Environmental Office or Installation Hazardous Waste Program Manager, and shall register with the Hazardous Materials Pharmacy program (if available) at the installation to ensure appropriate and efficient tracking of the contractor’s hazardous material purchases, inventories, use, and releases such as required by the Emergency Planning and Community Right-to-Know Act (EPCRA), Executive Orders, or any installation reporting requirements.

The contractor shall also comply with federal, state, and local requirements for any task involving the transportation of hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. The contractor is responsible for the disposition of all Hazardous Material and Waste produced by activities directly involved in the construction related operations. This includes 40 CFR 260, 49 CFR 172, 173, 178, 179 and all other applicable local, state, and federal transportation regulations.

The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spills. The contractor shall provide handling and personnel protective equipment to ensure safe handling of the hazardous/asbestos waste. The contractor agrees that all personnel and equipment are subject to safety inspections by Government personnel while on federal property. (CDRL A004)

4.12 Project Data/Project Deliverables

Project data and deliverables, as specified in each TO shall be provided to personnel by the contractor to support multiple projects with real-time or near real-time access. Deliverables may include, but are not limited to, a submittal tracker or register, a Request for Information (RFI) tracker, a change order tracker, a photographic log, status reports and project schedule(s).

(CDRLs A005, B002, B003, B008)

4.12.1 Protecting Unclassified DoD Data

All DoD and Government data that is shared, stored or created on non-DoD information systems must be protected and any breach or loss of that data must be reported. The contractor shall comply with the security requirements defined in DoD Instruction 8582.01.

4.12.2 Security Breach Notification

Contractor agrees to comply with all applicable laws that require the notification of individuals in the event of unauthorized release of personally identifiable information or other event requiring notification. In the event of a breach of any of contractor’s security obligations, or other event requiring notification under applicable law, contractor agrees to:

a. Notify CO by telephone and e-mail of such an event within 24 hours of discovery, and

b. Notify the US-CERT of such an event within 24 hours of discovery, and

c. Assume responsibility for informing all such individuals in accordance with applicable law, and

d. Indemnify, hold harmless and defend the United States, its trustees, officers, enlisted, and employees from and against any claims, damages, or other harm related to such event.

(CDRL A001)

4.12.3 Data Collaboration Site

A Data Collaboration Site will not be needed for this TO. All project documentation such as RFIs, drawings, specifications, meeting minutes, submittals, closeout documents, and other project related documents are to be provided in soft copy (electronic) format. Transmission of documentation is via email, DODSAFE dropoff, or electronic data media such as CD/DVD disc.

4.13 Health and Safety Plan (HSP)

The contractor shall provide a Health and Safety Plan (HSP) in accordance with EM385-1-1.

(CDRL A006)

4.14 Quality System Plan (QSP)

The contractor shall prepare, for Government review and acceptance, a site-specific QSP that consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The QSP shall cover all definable features of work (construction operations, both onsite and offsite) and be keyed to the construction sequence.

The project Superintendent must maintain a physical presence at the site at all times construction is taking place and is responsible for all construction and related activities at the site. The project Superintendent should be from the Prime Contractor, unless otherwise specified at the task order level. The Site Superintendent must have the authority to commit and bind the Prime Contractor in exercising his superintendence. It is not acceptable for the Site Superintendent to have to request approval to make decisions on site. (CDRL A007)

4.15 Technical Plans and Reports

The contractor shall provide technical plans, specifications, and reports as defined below and implemented for this TO. Some of these may include, but are not limited to, the following:

4.15.1 Construction Work Plan

The contractor shall prepare a construction work plan that may include, but is not limited to, any or all of the following subsections as identified for this TO. (CDRL A008)

A. Work Sequencing/Schedule B. Site Analysis C. Site Preparation D. Spill and Discharge Control E. Health/Safety Plan F. Hazardous Materials Management G. Erosion Control H. Material and Equipment Control and Storage I. Transportation J. FA/FS/FD/MNS Test Plans K. Closeout Documents addressing As-Builts, O&M Manuals, Training, Warranties L. Draft DD Form(s) 1354 M. Demobilization N. Final DD Form(s) 1354

4.15.2 Technical Reports

The contractor shall prepare and submit the following technical reports for this TO. All of the following technical reports are required.

A. Construction Work Plan and/or Construction Schedule (CDRL A008) B. Daily Technical/Field Reports (Status Reports)

(As a part of the daily technical/field reports, all tasks shall be identified by Construction Activity Identification Number (CAIN) and correspond with the approved baseline schedule and the WBS.) (CDRL A011)

C. Hazardous Materials Survey Report (CDRL A012) D. Hazardous Material and/or Hazardous Waste Disposal Report (CDRL A004) E. Design Drawings (CDRL A013) F. Shop Drawings and/or As-built Drawings (CDRL A014) G. Design Specifications (CDRL A005) H. Computer Aided Design Drawings (CDRL B011) I. Survey Reports (CDRL A015) J. Quality Assurance/Quality Control Surveillance Plan (CDRL A016) K. O&M Training Manuals (CDRL B012) L. FA/FS/FD/MNS Test Reports (CDRL A005) M. Warranties (CDRL A005) N. Pre-Final Inspection Report (CDRL A017) O. Final Inspection Report (CDRL A018)

5.0 PROSECUTING THE WORK

5.1 Site Work

The contractor shall perform site preparation, incidental characterization and field investigation, conservation, and demolition of sites for this TO.

5.1.1 Conservation

Activities shall be planned and implemented in a manner that protects existing site utilities, structures, surface features, service operations, monitoring and other types of wells, and the general site environment. This includes the protection of trees, shrubs and other vegetation not in the affected zone from dust damage, soil compaction, and physical contact with machines and equipment. If appropriate, the contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The contractor shall conduct all operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water. During site work the contractor shall plan, construct, operate, maintain, optimize, and decommission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or any other appropriate destination for discharge in accordance with local environmental regulations. Contractor shall observe all environmental considerations listed in the Appendix A and AF 103 for this project.

5.1.2 Site Preparation

The contractor shall perform site work as necessary to prepare sites for construction activities.

Security and access controls shall be implemented to prevent unauthorized entry to sites and to protect wildlife from site exposure. The contractor shall survey existing utilities to determine adequacy and need for modifications to support site activities. The contractor shall obtain appropriate approvals and shall construct connections or new systems for electrical power, water, sewer, gas distribution, telephone, and other utilities, as required, to accomplish the activities specified for this TO.

5.1.3 Demolition

The contractor shall demolish facilities, systems, and other improvements as necessary to prepare sites for future construction activities. Demolition activities can be ancillary to other requirements or a stand-alone project. The contractor shall conduct demolition efforts in conjunction with such activities as new construction or renovation, removal of outdated facilities, and site clearing from natural disasters. The contractor shall perform surveys as part of demolition efforts to identify conditions and hazardous materials or Asbestos related hazards for mitigation. Demolition efforts shall include validation of existing utilities for active conditions, evaluate potential environmental concerns, and support all AF Real Property considerations. The contractor shall provide all necessary documentation to the PM/CO for preparation of DD Forms

1354. (CDRL A012)

5.2 Construction Operation Services

The contractor shall perform a full range of activities to meet all customers engineering and other construction requirements as described for this TO. Requirements may include construction, completion of conceptual design and construction, demolition, decommissioning, and emergency response for traditional engineering and construction needs. All completed designs shall be signed and sealed in accordance with all applicable requirements.

NOTE: Stand-alone design is not included in the scope of this contract.

The contractor shall perform incidental support such as designing, studying, investigating, evaluating, and consulting on traditional engineering and construction efforts. The contractor shall also provide training and operational support to Government and other contractor personnel regarding the operations and maintenance of equipment, systems, and facilities. The contractor shall provide operation and maintenance of equipment and systems during the final testing period prior to acceptance by the Government.

5.2.1 Construction

Upon approval of the CO, the contractor may commence on-site construction activities. The period of performance duration for this contract is 120 days. All design and construction activities are to be completed within that timeframe. The contractor shall provide the manpower, equipment, material, services, and transportation necessary to review, plan, develop and implement quality control and oversight services during the construction phase of this TO. Key personnel for the prime contractor, to include the Site Superintendent, Health & Safety Manager, and Quality Control Manager or their CO approved designated replacement will be on site 100% of the time during all construction activities for the performance period of the contract. The Project Manager shall be responsible for ensuring that practical and effective systems are developed to complete the task order and is expected to maintain a frequent on-site presence unless otherwise specified at task order level. In the event of brief absences by the primary, the contractor’s management plan shall include provisions for coverage of key positions by equally qualified personnel for the duration of those brief absences. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided in the Construction Work Plan. (CDRLs A005, A007, A008)

5.2.2 Inspections

In all work performed it is the contractor’s responsibility to perform proper QC inspections throughout the project to ensure a quality product. The Government inspector is responsible for adequate Quality Assurance (QA) for the work accomplished. It is not the role of the Government to perform the contractor’s QC for the project, especially during inspections. The contractor shall comply with the standard three phase Contractor Quality Control (CQC) inspection process, referring to the standard UFGS 01 45 00.00 10.

5.2.2.1 Pre-Final Inspection

The contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report. The contractor shall certify that 100% of the contractor’s QC punch list is completed prior to requests for a Government pre-final inspection, with their completed QC punch list attached. The contractor shall conduct a pre-final walk through inspection with a Government representative and publish the inspection findings in a Government pre-final inspection report. UFGS 01 45 00.00 20 1.41 commissioning needs to be completed prior to the pre-final inspection taking place. Contractor shall comply with all applicable provisions listed in UFGS 01 45 00.00 20 1.15. Pre-final inspection report shall include a list of contractor warranty and manufacturer warranty books/certificates from newly installed equipment and materials. At the pre-final inspection, the contractor shall present a draft DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for review. (CDRL A017)

5.2.2.2 Final Inspection

The contractor shall certify that 100% of the pre-final punch list is completed prior to requests for a Government final inspection. The contractor shall conduct a final inspection and publish the findings in a final inspection report (Punch List). The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall (1) certify that all items of the design have been implemented and that the construction is complete; (2) include a record of “signed and sealed” as-built drawings and specifications verifying that all development standards have been met; (3) schedule to complete the punch list; (4) One year contractor warranty and manufacturer warranty books/certificates for newly installed equipment and materials. At the final inspection, the contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance. Contractor shall comply with all applicable provisions listed in UFGS 01 45 00.00 20 1.15. (CDRL A018)

5.2.3 Delivery and Warranty

The contractor shall complete all inspection and test requirements prior to the pre-final inspection. The warranty shall be issued in accordance with FAR 52.246-21. Extended warranties offered by the contractor and its subcontractors or suppliers may be accepted at the Government’s discretion. The contractor shall provide system O&M manuals and parts list to the Government, and train maintenance personnel in system operations prior to delivery and Government acceptance, as well as manufacturers’ point of contacts (POCs) for troubleshooting, repair and consulting questions. (CDRLs A005, B012)

5.3 Demobilization

The contractor shall decontaminate equipment and facilities, decommission facilities as necessary, and restore the site back to its pre-project condition or as directed in the TO. The contractor shall remove any temporary facilities and implement erosion control measures such as seeding, mulch, sodding, and erosion control fabrics; restore roads, structures and utilities; and plant trees, shrubbery, grasses and other vegetation. The contractor shall document and report on activities and train Government personnel to perform required maintenance.

The contractor shall abide by FAR 52.245-1 Government Property and Defense Contract Management Agency (DCMA) instructions pertaining to disposal of Government Property and reporting through the Plant Clearance Automated Reutilization Screening System (PCARSS) in the removal and disposition of any Government Property during the Demobilization from the project site. (CDRLs A005, A010, B012)

5.4 Emergency Response

The contractor may be required to perform emergency response services. The contractor may be required to perform emergency repairs to facilities, systems, improvements, or utilities in the course of executing TO requirements. (CDRL A005)

5.5 Maintenance and Repair

The contractor shall perform construction type…