Statement of Work (SOW).pdf

Statement of Work (SOW)

Beckman Avanti JE High Speed Centrifuge Service

GENERAL INFORMATION

1.0 Scope of Work: Contractor will provide OEM factory trained engineers to perform one annual preventive maintenance service visit, telephone support as needed and technicians to complete emergency support visits for two Beckman Avanti JE high speed centrifuges located at 1920 Dayton Avenue in Ames, Iowa. Period of coverage is anticipated for 4/18/23- 4/17/24. Contractors will provide emergency services quickly when needed, to keep the laboratory able to run smoothly.

Covered components will include:

1) Beckman Avanti JE High Speed Centrifuge SN: # JSE10F07 ID: 1295117

2) Beckman Avanti JE High Speed Centrifuge SN: # JSE10F08 ID: 1295091

Background. Preventive maintenance is required to ensure continued and reliable operation in support of the ARS research mission. This service contract provides one preventative maintenance service visit for each centrifuge during the contract and unlimited emergency service visits for repairs. The emergency service covers labor, travel, and replacement parts free of charge. It also includes unlimited emergency telephone and web-based technical and repair support. These centrifuges are over twelve years old, therefore preventative maintenance is required in ordered to keep them functioning properly and to provide safety for the laboratory and the samples. The age of the centrifuges increases the likelihood of needing parts replaced due to extended use, therefore this service contract will be beneficial and may be cost saving to the laboratory. In addition, a large amount of the laboratory experiments depends on the centrifuges, therefore a delay in repair would be extremely detrimental to the laboratory.

2.0

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements Tasks:

Service tasks include, but are not limited to:

1) Contractor will provide evaluation of operation of fan/blower function

2) Contractor will provide evaluation of latch assembly

3) Contractor will provide evaluation of belts

4) Contractor will provide evaluation of motor brushes

5) Contractor will provide evaluation of operation of vacuum gauge and valves

6) Contractor will provide evaluation of function of refrigeration unit

7) Contractor will provide evaluation of door hinges

8) Contractor will provide evaluation of door and spindle seals

9) Contractor will inspect the air filter on the back panel and replace if needed. Clean vents if needed.

10) Contractor will provide evaluation of electrical system including drive current, temperature control, speed control, lamps, switches and relays, meters and displays, timer, slip, brake, bus voltage, interlock vacuum, imbalance, overtemperature sensor, overspeed sensor and power supply.

11) Contractor will provide telephone/web-based support, engineering reliability upgrades/firmware updates, and one preventive maintenance evaluation on site.

12) Contractor will provide unlimited emergency repair, free of charge for labor, travel, and replacement parts. Repair parts are to be included unless otherwise stated in this statement of work.

4.0 Government Furnished. Government furnished support is limited to security access to the equipment and replacement parts not otherwise covered under this agreement.

5.0 Deliverables/Schedule

Key Deliverables

Item Number Deliverable Objective Due 1 Preventive

Maintenance Routine inspection, cleaning, alignment/calibration, and repair of covered components

Once annually coordinated through the laboratory technician

2 Emergency Maintenance

Telephone conference to determine if unit requires service call.

Repair of defective components to bring the unit back to full function.

Technical support offered by telephone or web-based support.

As necessary – coordinated through the laboratory technician

6.0 Travel. One (1) preventive maintenance service visit will be provided by the contractor and unlimited emergency visits. All service visits will be coordinated with the laboratory technician at National Animal Disease Center.

7.0 Contractor’s Key Personnel. Only OEM factory trained engineers are to perform any service procedures on the Beckman Avanti JE centrifuge and will have to meet security requirements for entry at the National Animal Disease Center.

8.0 Security Requirements. A copy of an official government photo ID (State-issued driver’s license of ID card, passport, green card, etc.) must be provided no later than one week before arrival of contract service technician(s). Security access to the National Animal Disease Center facility will be provided based on this identification requirement.

9.0 Period of Coverage: 4/18/2023-4/17/2024, to be paid quarterly in arrears.

10.0 Place of Performance. USDA-NADC, 1920 Dayton Avenue, Building 20, Ames, IA 5000

11.0 Technical Point of Contact. Amy Turner, 515-337-6858 amy.turner2@usda.gov