Statement_of_Work_(SOW).pdf

Bureau of Indian Affairs Standing Rock Agency Statement of Work (SOW)

Propane Purchase and Delivery

Background

The Department of Interior (DOI), Bureau of Indian Affairs (BIA), Standing Rock Agency, Facilities Operations provides operation and maintenance services to all BIA Facilities within the exterior boundary of the Standing Rock Sioux Reservation. During the cold season propane and delivery services are required to heat the facilities for employees, IT & office equipment and required temperature-controlled rooms for records management.

General SOW Specifications

A. Scope: The contractor shall provide all labor, equipment, supplies, materials, and incidentals, except as otherwise noted herein, necessary for the purchase and delivery of propane to those areas listed below. The scope of this statement of work is to provide propane for BIA Facilities delivered at various times during the Period of Performance (PoP) as needed.

B. Objective: The objective is to provide a safe and healthy working and living environment by assuring there is sufficient propane in the propane tanks for use by the government buildings for heating.

C. Performance of Work: Propane delivery shall be conducted in conformity with applicable regulations to provide satisfactory protection of property and the environment.

D. Supervision: The contractor shall always provide competent supervision when work is in progress. The contractor is responsible for assuring that all work accomplished, and materials used, are in accordance with the specifications.

E. Applicable Publications, Laws, and Regulations: Unless specifically exempted by these specifications, all work accomplished under this SOW shall conform to the requirements of all applicable Federal, Tribal, State and Local laws and regulations pertaining to environmental protection and occupational safety and health.

F. Vehicles: The cost of maintenance and repair of the contractor-owned shall be the sole responsibility of the contractor.

G. Transportation: All propane shall be transported from the collection point to the delivery point in the type of vehicle so designed for propane transportation. Transportation equipment shall not exceed maximum weight limit restrictions.

Section 1: Description of Tasks

The contractor shall deliver a total estimated quantity of 64,800 gallons of propane as needed.

The agency Point of Contact (POC) listed below will call at least 24 hours in advance to order propane for delivery. Separate deliveries may be required throughout the contract performance period. Deliveries may be in less than full truck loads.

Section 2: Place of Performance

The contractor shall deliver propane to one or more of the following locations in Fort Yates, ND:

• Building #142 Proposal Avenue, Facility Management shop: Two-1,000-gallon tanks

• Building #172 Proposal Avenue, Structure Fire shed: One-1,000-gallon tank

• Building #187 Proposal Avenue, Roads Department shop: One-1,000-gallon tank

• Building #194 Proposal Avenue, Administration building: One-18,000-gallon tank

• Building #195 Proposal Avenue, Fire Base shed: One-1,000-gallon tank

• Building 51 Proposal Avenue, Detention Center: One-9,200-gallon tank

Section 3: Period of Performance

The period of performance shall begin the day after the award date and end on May 14, 2023.

Section 4: Administrative Considerations

4.1 Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the POC with an information copy to the Contracting Officer (CO). All other correspondence, including invoices, that which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this SOW, shall be addressed to the CO with an information copy to the POC.

4.2 Non-Payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

Section 5: Contact Information

Point of Contact:

Name: Travis Wingate Address: #194 Proposal Avenue, Fort Yates, ND 58538 Phone: 605-848-2837 Email: travis.wingate@bia.gov

Contracting Officer:

Name: Madisen Bourland Address: 115 4th Avenue SE, Suite 400, Aberdeen, SD 57401 Phone: 605-301-0995 Email: madisen.bourland@bia.gov mailto:travis.wingate@bia.gov mailto:madisen.bourland@bia.gov

Section 6: Invoicing

Invoices must include the following information for each delivery:

• Building Number

• Date of Delivery

• Purchase Order Number

• Number of Gallons

• Price per gallon

• Tank percentage (%) before and after delivery

Section 7: Contractor Interfaces

The contractor and subcontractors may be required as part of the performance of this effort to work with other contractors working for the Government. Such other contractors shall not direct this contractor or subcontractors in any manner. Also, this contractor and subcontractors shall not direct the work of other contractors in any manner.