Statement of Work - SOW dated 15 MAY 2025.pdf

STATEMENT OF WORK

FOR

PROJECT #1

15 MAY 2025

REPLACE AND INSTALL NEW MAILBOXES IN AIRMAN DORMITORIES,

BLDG’S 756,758,759,780,781,795,796

1. GENERAL: Official Mail Center will be replacing the old dormitory mailboxes with new mail clusters for approximately seven (7) buildings that have a total of over 400 residents.

Goals: Provide better Quality of life (QAL) for the dorm residents

Objective: Replace dated mailboxes with new mailbox clusters

2. PERIOD OF PERFORMANCE: (4 DAYS)

• Hours of Work to be accomplished:

• 0800 – 1600 hrs. Monday - Friday

SCOPE OF WORK/ SERVICES REQUIRED:

The Contractor shall remove old and install new cluster boxes as follows:

• Building 756/ McCullough Hall: 3 Clusters total/w 70 boxes total with 2 parcel lockers, w/outgoing slot

• Building 758/Fite Hall: 3 Clusters total/w 70 boxes with 2 parcel lockers, w/outgoing slot

• Building 759/Holland Hall: 3 clusters total 70 boxes with 2 parcel lockers, w/outgoing slot

• Building 780/Petrich Hall: 3 clusters total 70 boxes with 2 parcel lockers, w/outgoing slot

• Building 781/Todd Hall: 3 clusters total 70 boxes with 2 parcel lockers, w/outgoing slot

• Building 795/Benford Hall: 3 clusters total 70 boxes with 2 parcel lockers w/outgoing slot

• Building 796/Bush Hall: 3 clusters total boxes with 2 parcel lockers, w/outgoing slot

USPS Approved 4B+ Mailbox Specification

(Cluster A)

10 Units of the same size to be installed at dormitory buildings 756,758,759,781, and 796

5 Customized Units that include parcel lockers of the same size to be installed at dormitory buildings 756,758,759,781, and 796

Front loading 34 -door horizontal mailbox (10 units) / 5 buildings, this size as indicated below:

Cluster A:

5 wide by 7 tall: 10 Units this size

5 wide by 7 tall 5 wide by 7 tall

1 2 3 4 5

6 7 8 9 10

11 12 13 14 15

11 12 13 14 15 o 17 18 19 20 o 17 18 19 20

21 22 23 24 25

26 27 28 29 30

26 27 28 29 30

31 32 33 34 35

31 32 33 34 35

4 wide by 7 tall; 5 Units this size

4 wide by 7 tall o o

X X o o X o

Compartments are 15-1/2" deep 5 doors wide, 7 doors high 34 tenant doors Front loading Door size: 5"H x 6-3/8"W Unit dimensions: 33-7/8"W x 17"D x 39"H

(Cluster B)

4 Units of the same size to be installed at dormitory building 780 & 795

2 Customized Units that include parcel lockers of the same size to be installed at dormitory buildings 780 & 795

Front loading 24 -door horizontal mailbox (6 units) / 2 buildings, this size as indicated below:

Cluster B:

5 wide by 5 tall: 4 Units this size

5 wide by 5 tall 5 wide by 5 tall o 12 13 14 15 o 12 13 14 15

16 17 18 19 20

16 17 18 19 20

Cluster B:

3 wide by 6 tall: 2 Units this size

3 wide by 6 tall

1 2 3

4 5 6 o 8 9

10 11 12

13 o

Compartments are 15-1/2" deep 5 doors wide, 5 doors high 24 tenant doors Front loading Door size: 5"H x 6-3/8"W Unit dimensions: 33-7/8"W x 17"D x 28-1/4"H

All Mail cluster boxes meet the United States Postal Services (USPS) standard and specifications

1.2. The contractor shall also provide 24-hour phone call and email notification and shall include the date and time of the arrival.

1.3. The contractor shall install and assemble all parts related to the new mailboxes.

2. SITE DESCRIPTION: Airmen dormitory buildings are a multi-story structure.

2.1. The contractor shall unload, assemble and install all mailbox clusters as specified.

2.2. The contractor shall remove all packaging materials, debris, and tools post installation.

3. INSPECTION/ACCEPTANCE

3.1. The contractor shall not make any changes to or deviate from the requirements listed in the SOW unless approved by the Contracting Officer.

3.2. Contractor and Official Mail Center personnel will conduct a joint quality assurance inspection of the installation prior to completion of the project.

3.3. The government Project Manager for the work is Shawn Burney at 478-926-2284.

4. DELIVERY/INSTALLATION: The installation date shall be coordinated between the Contractor and end-user at 78th FSS/FSVP.

Est Leadtime: 4-7 weeks after receipt of order

4.1. The contractor shall manage delivery and installation of all mailboxes from manufacturer to final acceptance by the designated Government Acceptor.

4.2. The contractor shall deliver all items as. All deliverables will be new and not used or factory refurbished.

4.3. If repair or replacement of damaged items is needed, the contractor will repair or coordinate replacement of damaged, defective, or missing items. The Government may require repair or replacement of nonconforming supplies or re-performance of non-conforming services at no increase in the contract price. Any disputes in this area must be brought to the attention of the TR and the Contracting Officer immediately.

5. WARRANTIES: Contractor shall provide all commercial warranties specified in each CLIN from the date of installation/acceptance/delivery.

6. WORKMANSHIP: The Contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards.

7. ACCESSORIES AND INCIDENTALS: Contractor shall provide all incidentals necessary. Cost for these items shall be included as part and parcel of the finished installation.

8. SUBMITTALS: Contractor shall provide product data on all deliverable products.

9. QUALITY ASSURANCE: The government shall inspect all work performed by the contractor. Work performance shall be deemed satisfactory and acceptable to the government when the TR and 802 CES/CEACH declares the project satisfactory and complete.

10. CLEANUP: The Contractor shall collect and remove all trash, debris, refuse, garbage, etc., generated in performance of the entire process and properly dispose.

Contractor will dispose of mailboxes on-site via (DRMO) Defense Reutilization and Marketing Office which is now known as DLA Disposition Services within the Defense Logistic Agency

(DLA).

11. PROTECTION: The contractor shall take precautions to prevent damage to government buildings and property. The contractor shall repair or replace damaged items at no additional cost to the government.

12. COMPLETION OF WORK: The contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all relevant materials, finishes, equipment, and mailboxes shall be fully operational at the project’s work completion.

13. ENVIRONMENTAL REQUIREMENTS: The contractor shall perform all work in accordance with federal, state, and local environmental regulations.

14. INSTALLATION ACCESS

14.1. The contractor and its employees shall meet minimum security requirements in order to gain access on to Robins Air Force Base. A five (5) - day advance notice is needed to obtain a pass.

Note: Any individual with a recent arrest will not be allowed to enter the post.

14.2. The contractor shall coordinate with its employees ahead of time and acquire all required documentation necessary to obtain passes. Contractor personnel shall be able to produce personal identification when required by current Force Protection Conditions or special instructions. 15.3. The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge will contain the name of an employee, and the contractor’s name.

14.3. All contractor vehicles shall be clearly marked with company’s name and must enter and depart through Gate 4 at Robins Air Force Base, Georgia 31098.

14.4 Government POC:

Name: Shawn Burney Position: Official Postal Manager (OPM) Office identification: 78TH FSS/FVSP Phone number: (DSN): 468-2284 Comm: (478) 926-2284 Email of primary POC: shawn.burney.3@us.af.mil

DODACC: F3QTAK

END OF STATEMENT OF WORK