Statement of Work SOW Building 74 Carpeting.pdf

PERFORMANCE WORK STATEMENT

Carpet Replacement B74 Rooms (107B/109B/211A/B)

Rubber Floor Replacement B72 Rooms (128-130)

612th Air Operations Center (612 AOC) at

5280 E Gafford Way, Davis-Monthan AFB, AZ 85707

1.0 Requirement

Flooring project include lifting office furnishings, removing old floor covering w/old rubber cove, cleaning/preparing subflooring, and installing new floor covering w/new rubber cove. For carpet replacement portion of this flooring project, this includes using excess (on hand) rubber 4” base cove and Patcraft Futura 10380 Color Atomic 00590 carpet to replace the old carpet in building 74 (B74) rooms 107b, 109b, 211a, and 211b. For rubber floor replacement portion of this flooring project, this includes using new Rubber Tile Flexco Flex Tones 36 x 36 or similar rubber flooring product and new color matching 4” base cove to replace the old carpet and old base cove found in building 72 (B72) rooms 128, 129, and 130. The overall intent for this flooring project is replace old worn out carpeting with new flooring that meets the demand of foot traffic with these rooms. The secondary intent for rubber flooring portion of the project is to improve the wear and tear by using rubber flooring over carpet given the room usage of carts and storage crates for this room. Also, given this room is used to store communication equipment, this change from carpet to rubber flooring will decrease the static build-up.

1.0.1 Description of Services. The contractor will be responsible for the complete removal and replacement using on hand carpet/base cove in building 74 (see Appendix A rooms highlighted in yellow). The estimated carpet to be replaced for the Patcraft carpet that the customer has on hand totals 1035 sq. ft. which is broken out as following

sq. ft. estimates per each room: Room 107B (108 sq. ft.), Room 109B (126 sq. ft.), Room 111A (513 sq. ft.), and Room 111B (288 sq. ft.) Because building 74 is a highly secured building, cellphones/laptops/smart devices are not allowed in building 74. For the rubber flooring portion of this project, building 72 doesn’t have that restriction. In this building, the contractor will be responsible for the complete removal and replacement using new rubber flooring/base cove in building 72 (see Appendix B rooms highlighted in yellow). The estimated flooring to be replaced with new rubber flooring totals 1800 sq. ft. which is broken out as following sq. ft. estimates per each room: Room 128 (500 sq. ft.), Room 129 (800 sq. ft.), and Room 130 (500 sq. ft.). All work will be in accordance with manufacturer and local standards. The work area must be kept clean and safe as possible.

1.1. Services. The contractor will provide all necessary labor, equipment, parts, and material to lift without disassembling furniture (in certain cases furniture might have to be disassembled and/or moved), remove existing carpet, remove adhesive, inspect/repair subflooring, install new flooring (on-hand carpet/base cove for carpeting portion of the project and new rubber flooring/base cove for rubber flooring portion of the project), and install respective rubber cove base. The customer will move all non-furniture items in these rooms as instructed by installers. At the end of each workday, the contractor will clean up the work area making the work area safe.

(Carpeting Portion of Project) Includes but not limited to:

1) Remove the existing carpet from entire noted areas

2) Move large furniture for removal and installation

3) Dispose of old carpet and associated waste materials

4) Inspect the subfloor for damages, moisture and irregularities

5) Repair damaged subfloor, if necessary

6) Clean and level subfloor for installation

7) Install new Rubber Tile in entire noted areas

8) Install new cove base (wherever necessary)

(Rubber Flooring Portion of Project) Includes but not limited to:

1) Remove the existing carpet from entire noted areas

2) Scrape and remove old adhesive

3) Move large furniture for removal and installation

4) Dispose of old carpet and associated waste materials

5) Inspect the subfloor for damages, moisture, and irregularities

6) Install Surplus Carpet Tile in entire noted areas

7) Install Surplus Cove Base (wherever necessary)

1.1.1. Ensure any permits, manifests, environmental requirements, fall protection, safety concerns, etc. are accomplished prior to work.

1.1.2. No Asbestos Containing Materials (ACM) detected; this carpet is being placed on a raised modern floor.

1.1.3. Work Site Preparation. Prior to commencing any work, the contractor must coordinate the date and time and any set-up with the Project Point of Contact (POC).

1.1.4. Manual and/or Warranty Documents. Upon completion the contractor must provide the Project POC with two copies of any maintenance manual or warranty documents to be distributed as necessary. Contractor will also provide copies of all permits, weight tickets, shipping manifests, etc. upon completion of project.

1.1.5 Point of Contact (POC) Government 612th AOC Facilities Office (520) 228-8927, Mr. Newberry Cell: (618) 698- 1411 (james.newberry.2@us.af.mil), or Security Office (520) 202-8015 w/normal workdays M-F from 0730-1630.

1.2. General Information

1.2.1. Contract Manager. The contractor will provide an on-site foreman who will be responsible for contract performance and can act for the contractor on all matters relating to daily operation of the contract communicating with 612 AOC POCs, thus this contract manager must be able to read, write, speak, and understand English fluently.

The contract manager must have a minimum of three years’ experience in work related to that being performed and be able to drive on base given DMAFB temp base pass process (valid driver license, proof of insurance, vehicle registration, and passing of Security Force SQ (355 SFS) security background check).

1.2.2. Contractor Employee Restrictions. The contractor must not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Such persons must be able to pass 355 SFS security background check that is required to get a temp base pass.

1.2.3. Conflict of Interest. The contractor will not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor will the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with DODD 5500-7, Standards of Conduct.

In addition, the contractor will not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to AFI 64-106, Air Force Industrial Labor Relations Activities.

1.2.4. Government Hours of Operation. The official hours of operation at 612 AOC on Davis-Monthan AFB are 7:30 a.m. – 4:30 p.m., Monday through Friday, excluding holidays. Normal duty hours for sponsoring unit, 355th Civil Engineer Squadron, are 7:00 a.m. - 3:30 p.m. Monday through Friday excluding holidays or other official duty days. Given agreements between 612 AOC POCs, arrangements can be made in advance to work other hours;

however, such arrangements must align to the availability of required escorts given security requirements.

1.2.4.1 Gate Hours of Operations. Swan Inspection Gate hours are 6:00 a.m. – 6:00 p.m. for large commercial vehicles, Monday through Friday, excluding holidays. Craycroft Gate and visitor’s center is open 24/7. Access to 612 AOC outside normal duty hours requires prior arrangements with POC for escorting access but can be arranged as required.

1.2.4.2. Contractor Performance Hours. The contractor is not restricted to perform services within above hours of operation; however, contractor is advised that performance outside those hours will require advance coordination of two days with 612 AOC POCs and any other affected DMAFB org. The contractor is further advised that 612 AOC is closed weekends and federal holidays which doesn’t count as part of two day advance notice and should provide the 612 AOC POC an estimated work schedule two days in advance so that any conflicts can be worked.

1.2.4.3. Recognized Federal Holidays. The following federal holidays are observed at Davis-Monthan AFB.

New Year’s Day Labor Day Martin Luther King's Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.2.5. Fire Prevention and Safety. Contractor employees must comply with DMAFB Fire Protection Program, Air Force Occupational Safety & Health (OSHA), Air Force Occupational Safety, and the Fire Prevention and Health Program. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities.

1.2.5.1. Safety Equipment. The contractor must provide all safety equipment for contractor employees.

Contractor employees must always use proper safety equipment during the performance of this contract and must perform all tasks in a safe manner. The Government has the right to terminate cleanings if the contractor is practicing unsafe work practices or lacks proper safety equipment, at no cost to the Government. The Government may also terminate cleanings if unsafe weather conditions exist during the cleanings.

1.2.6. Environmental Protection Compliance. The contractor must comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor must comply with such law/regulation as changed. The contractor will pay any penalties, fines, etc. resulting from violations. The contractor will immediately notify the CO and COR when violations occur and cooperate fully with fire department personnel and Government investigators.

1.2.7. Work Areas. The contractor must always keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor must leave the work area and premises in a clean, neat, safe, and workmanlike condition. The contractor must remove and properly dispose of all job-related waste material at a permitted site.

1.2.8. Inspection of Services. The contractor’s work will be subject to inspection at any time. The presence or absence of the inspector will not relieve the contractor from strict compliance with the requirements of the PWS, nor will the presence of an inspector relieve the contractor from any deficiency that may be noted during the final inspection. Upon completion of work in each building, the contractor must notify the COR and a joint inspection will be made with the contractor.

1.2.9. Smoking in Air Force Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas which is behind building 76.

1.2.10. Utilities. The Government will provide access to restrooms, water, and electricity inside of facilities.

1.2.10.1. Conservation of Utilities. The contractor must practice utility conservation and must operate under conditions that prevent the waste of utilities.

1.2.11. Emergency Services. The Government will provide security forces services (call 228-7777 for emergencies only), and fire protection services (call 228-7777). For 612 AOC security issues, security POCs will be available either at their office or by phone (call 520-202-8015. There are no emergency medical services available on DMAFB, therefore the contractor should call 911 for medical emergencies. If the contractor calls 911 from a government phone, the contractor must tell the operator that they are calling from DMAFB.

1.3. Security Requirements

1.3.1. Identification Badges. Before contractor is allowed on base, each contractor must accompany 612 AOC member to Security Forces (SF) Pass and Badge Section of Craycroft Visitor Center, Davis-Monthan AFB to get temp visitor base passes which requires a security check using valid US identification (i.e. current driver license w/star, passport, etc…) For contractors that need to drive vehicles on base (in addition to above), these contractors require to drive to the Swan Gate Security Forces Search Tent where they will need to have their vehicles searched. While their vehicles are being searched under the tent, the driver of the vehicle will show proof of insurance, current vehicle registration, and valid driver license to Security Forces member that works at the Swan Gate Vehicle Search Tent. Once allowed on base by Security Forces, the contractors will make their way to 612 AOC Security Office where the AOC Security Team will issue the contractors visitor badges.

Contractor’s badges and passes will be worked at the start of the project and returned at the end of the project.

Misuse of any security rules, badges or passes will result in immediate debarment from 612 AOC and potential loss of DM privileges.

1.3.2. Listings of Employees. Upon contract award, contractor management must provide a listing of contractor employees that will perform services on 612 AOC (DMAFB) to the COR in preparation of required security checks of the base’s security forces. The list must include contractor employee’s first and last name, date of birth, social security number, driver’s license number and state of issue. The contractor must submit an updated listing to COR when an employee's status or information changes. Listing must be provided a MIN of 3 days prior to period of performance. New personnel coming into the contracted work will require security checks and associate temp base passes at 355 SFS Craycroft Visitor Center’s Security Forces Pass and Badge Office. Such 355 SFS security checks and temp base pass requirements are outside the control of 612 AOC.

1.3.4. Traffic Laws. Contractor employees must comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

1.3.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

1.3.6. Vehicle Access Areas and Control. Commercial and Contractor personal vehicles will remain on common road access and business parking areas. Contractor for this work doesn’t require flightline and apron driving access thus should stay completely away from such. Contractor for this work will require access to inside the 612 AOC secured compound. Driving access and parking instructions will be provide by 612 Security Office.

1.3.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.3.8. For Official Use Only (FOUO). The contractor must comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.3.9. Reporting Requirements. Contractor personnel must immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.3.10. Physical Security. The contractor must safeguard all Government property, including controlled forms provided for contractor use. At end of each workday, Government equipment, facilities, and other valuable materials must be secured. Upon the final workday, the contractor must return all gate keys and visitor badges.

1.3.11. Key Control. The contractor will be issued temp base passes, 612 AOC gate card key, and visitor badges upon the start of this work. As such, contractor will establish and implement methods of making sure all passes, keys, and badges are not lost/misplaced/illegally duplicated and are not used by unauthorized persons other than the contractor’s employees identified for this contracted work at 612 AOC.

1.4. Environmental Protection Compliance

1.4.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide. Adherence to this guide will help increase your company’s awareness of the installation’s Environmental Management System (EMS), and the environmental regulatory requirements that impact DMAFB.

1.4.2. Environmental Management System (EMS) Awareness Training. The contractor must comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work.

The Contractor Environmental Guide is available on the Environmental, Safety, Occupational Health (ESOH) Training Network at www.esohtn.com. Instructions for this site are found in paragraph 4.5.3.

1.4.3. Environmental Laws and Regulations. The contractor must comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor must comply with such law/regulation as changed. The contractor will pay any penalties, fines, etc. resulting from violations. The contractor must immediately notify the COR when violations occur and cooperate fully with fire department personnel and Government investigators.

1.4.4. Environmental Permits. Contractors must comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor must treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor must also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs will be considered as having been included as a factor in the contractor's bid price.

1.4.5. Hazardous Materials/Waste. The contractor will be responsible for the proper management of both hazardous and non-hazardous waste. The contractor must segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, http://www.esohtn.com/ and IAW Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor must coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

1.4.6. Hazardous Material (HAZMAT) Handling. The contractor must have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor must plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor must maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

1.4.7. Prohibited Substances/Chemicals. The contractor must not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the environmental office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

1.4.8. Hazardous Materials/Waste Spills. The contractor must take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor must comply with this plan when handling and storing all oils and fuels. The SPCC Plan can be found on the ESOH Training Network. The contractor must clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor will bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

1.4.8.1. Spill Containment Kits. The contractor must ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor must make spill containment kits available for inspection by Government personnel, upon request.

1.4.9. ENVIRONMENTAL, SAFETY, OCCUPATIONAL HEALTH TRAINING NETWORK (ESOHtn) LOG ON AND

REGISTRATION INSTRUCTIONS

To access and register to the ESOH Training Network: Go to www.esohtn.com

Click on to enter, then choose

At the next screen, click Enter, and find the Registration box on the right side of the screen.

http://www.esohtn.com/

Type “esohtn” into the Registration Password box; Click - Create an Account

To complete each step of the registration process all blocks with an “*” must be filled.

Step 1. First and Last Name and email address Step 2. Account information User Id and password Step 3. Installation: Select Davis-Monthan Step 4. Training Type Select “Construction Contractor (even if you are not a construction contractor) Step 5. Select your company name if listed, if not listed select “Company not Listed”. Then fill in the company name, and other information Step 6. Under the “Job Specific Information” select EMS Awareness Training and any other applicable.

Step 7. Select “I agree” then the site should take you to your training Home page.

To get access to applicable Davis-Monthan documents and plans; from the home page. Select “Installation Specific Information” then click on Davis-Monthan AFB Plans, then select the applicable plan. To find the Civilian Contractor Environmental Guide from the “Installation Specific Information” page select “Davis-Monthan AFB Guidance Documents” then select the guide.

APPENDIX A B72 Floor Diagrams (see rooms highlighted in yellow)

APPENDIX B B72 Floor Diagrams (see rooms highlighted in yellow)