Statement of Work (SOW) ~3.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: February 18, 2019 File# 0-19-009

PROJECT TITLE: Purchase Deck for Hydro-Ax

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) maintains a work unit in Pawnee, Illinois known as the Heavy Equipment Crew or HEC. The HEC consists of one site supervisor who handles all scheduling, purchasing, and personnel operations, and five (5) power shovel operators who operate the equipment and do most of the work. In addition, the HEC has an Engineering Technician in Springfield who evaluates work requests from the field staff, performs calculations to determine quantities for materials and supplies, and coordinates all construction projects performed by the equipment operators.

The HEC maintains a wide variety of equipment in Pawnee ranging from large pieces of equipment such as bull dozers, excavators, graders, and dredges, down to smaller equipment such as pumps, blades, augers, and box scrapers. This equipment is used state-wide to construct waterfowl levees, dams, install culverts, clean-out ditches, construct horse trails, repair roadways, and remove invasive vegetation. From time to time, new equipment is needed to replace old or damaged equipment, or to expand the capabilities of the HEC.

SCOPE OF WORK:

The HEC needs a new front-mounted deck on the existing Hydro-Ax. The current deck is old and extremely worn. Additional repairs to the current deck will not be possible in the future due to its age and poor condition. The new deck will allow the hydro-ax operator to clear small trees and other woody vegetation.

ATTACHMENTS:

N/A

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Provide and install a new front-mounted cutter head for the Hydro-Ax 721E. The deck shall be a DAF-225E Mulcher (DENIS CIMAF) or approved equal. The deck attachment shall be designed for 175+ horsepower forestry carriers (Hydro-Ax 721E) with the following characteristics:

B. Contractor shall mount new deck onto IDNR Hydro-Ax 721E at the Perschbacher Service Center located at 505 10th Street, Pawnee, IL 62558. Contractor shall provide all hoses and couplers needed for mounting.

C. Contractor shall provide one-day of field training to IDNR staff.

D. Operation and Maintenance Manual. Contractor shall submit a comprehensive and detailed O&M manual. One hard copy and one electronic copy shall be required.

E. Warranty Period: Manufacturer shall warrant all manufactured products and installed systems for 12 months.

F. Installation shall be completed within 90 days of the awarded bid date.

G. All work activities and entry to the site must be coordinated with the site superintendent. Vendor shall contact Mr. Rick Merritt at 217.625.2908 to schedule an appointment.

H. Contractor should submit product literature with bid.

2) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

4) Specified Materials Quotes shall be based on providing all products exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

5) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition. If any landscaping repairs or seeding is required, it will be at no additional cost to the state.

6) Warranty The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

7) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

8) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Questions

ALL QUESTIONS PERTAINING TO THIS PROCUREMENT OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO THE INFORMATION CONTACT/PURCHASER LISTED IN THE BIDBUY SOLICITATION.

14) Contact Information

One Natural Resources Way Springfield, IL 62702