Statement of Work (SOW) 13929.docx

PR #: 13929PR250000003

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

USCGC FORREST REDNOUR Awning Replacement

21 JULY 2025

1.0 GENERAL

1.1 BACKGROUND

The cutter’s awning has not been replaced since the Coast Guard took delivery by BOLLINGER SHIPYARDS in 2018. Constant operations and sun exposure have resulted in several tears and severe fading. Additionally, the awning frame has experienced minor corrosion and salt buildup that threaten to lead to further corrosion that will result in structural degradation if a protective coating is not re-applied.

Replacement awning must be installed using the designated materials and fabrics (100% polyester) in the ships technical standards.

1.2 SCOPE

The scope of the work shall include replacement and installation of the current aft main and 01 decks sun shades and cordage (sunbrella or equivalent fabric), removal and disposal of the old fabric for both sun shades, cleaning and ceramic coating of the aluminum frame, and all associated labor and shipping costs.

1.3 OBJECTIVE

Project objective is the full replacement of both sun shades and polishing/coating of the aluminum frame for full operability and to increase longevity of the structure.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

Cutter Engineering Drawing 154-WPC-613-201 (Rigging & Covers A&D)

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

Cutter Engineering Drawing 154-WPC-613-201 (Rigging & Covers A&D)

2.0 SPECIFIC REQUIREMENTS/TASKS

Work shall include replacement and installation of the current aft main and 01 decks sun shades and cordage (sunbrella or equivalent fabric), removal and disposal of the old fabric for both sun shades, cleaning and ceramic coating of the aluminum frame, and all associated labor and shipping costs.

1. Contractor must remove and dispose of current sun shade and lashing.

2. Contractor must provide “Sunbrella or equivalent” fabric for replacement canopy.

3. Contractor must clean, polish, and ceramic coat all aluminum sun shade framing.

4. Contractor must complete all installation and removal and provide all labor involved for removal, installation, and clean/polishing in accordance with Coast Guard provided technical drawings/standards.

5. Contractor must cover all shipping and associated fees for materials as well as travel and associated costs for contracted employees.

6. Installation shall include a warranty on all goods and services good for one year.

3.0 CONTRACTOR PERSONNEL

As provided by the contractor to meet all requirements of the SOW.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting Officer and the Contracting Office Representative (COR). The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must provide a state or government issued ID for access to military facilities. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. As of May 7, 2025, all visitors must adhere to federal security standard under the REAL ID ACT. Forms of ID acceptable under this Act to access Base Los Angeles Long Beach include: REAL ID Driver’s License, Passport, Disabled Veteran/Retired Veteran ID, TWIC, etc.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Project Manager must ensure Contractor employees understand and abide by all Base and Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

None.

4.1 SECURITY

Coordinate with the CSO Office and DHS Instruction Handbook 121-01-007, Department of Homeland Security Personnel Suitability and Security Program to check appropriate box.

Add any additional sections with “-or-“ if appropriate and delete the others.

Security Risk and Background Investigation Form Requirements

The requirements office anticipates the following:

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 90 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be onboard Coast Guard Cutter FORREST REDNOUR while moored at United States Coast Guard base Los Angeles Long Beach in San Pedro, CA.

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1800 PST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

All contractor travel required must be funded by the contracted company.

4.6 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 07 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located via teleconference.

4.7 PROJECT PLAN

It is highly recommended that the Contractor be requested to provide a project plan to the Government to assist the COR in contract administration. In complex requirements, a WBS Project/Milestone Schedule prepared in MS Project may be more appropriate than a project plan.

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 15 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

The Contractor must prepare and submit a Business Continuity Plan (BCP) to the Government. The BCP Plan must be due 90 business days after the date of award, and will be updated on an annual basis. The BCP must document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, must include the following:

· A description of the Contractor’s emergency management procedures and policy

· A description of how the Contractor will account for their employees during an emergency

· How the Contractor will communicate with the Government during emergencies

· A list of primary and alternate Contractor points of contact, each with primary and alternate:

· Telephone numbers

· E-mail addresses

4.8.1 Individual BCPs must be activated immediately after determining that an emergency has occurred, must be operational within 72 hours of activation or as directed by the Government, and must be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life threatening emergency, the COR must immediately make contact with the Contractor Project Manager to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occur, the Contractor Project Manager and the COR must promptly open an effective means of communication and verify:

· Key points of contact (Government and contractor)

· Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

· Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

· Essential Contractor work products expected to be continued, by priority

4.8.2 The Government and Contractor Project Manager must make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. Contractors must obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract must charge those hours accurately in accordance with the terms of this contract.

4.9 PROGRESS REPORTS

The Project Manager must provide a progress report to the Contracting Officer and COR via electronic mail upon initiation and completion of work.

4.10 PROGRESS MEETINGS

The Project Manager must be responsible for keeping the COR informed about Contractor progress throughout the performance period of this contract, and ensure Contractor activities are aligned with DHS objectives. At a minimum, the Project Manager must review the status and results of Contractor performance with the COR at the end of the period of performance.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

4.13 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is not required under this SOW

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 03 business days to review deliverables and make comments. The Contractor must have 10 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan.

LAST UPDATED: 07/21/2025 PAGE 8/17