Statement of Work Shower Bases 4-7-23.docx

Statement of Work Template

Statement of Work Shower Bases SCI-Somerset

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires custom stainless-steel shower bases at SCI Somerset, 1590 Walter Mill Road, Somerset, PA 15510.

II. ISSUIING OFFICER

Questions regarding the technical aspect of this bid should be directed to Sam Varchetti, Facility Maintenance Manger III at 814-443-8100 x8235 or svarchetti@pa.gov.

Questions regarding the bidding or contracting procedures should be directed towards Carolyn Rayman, Purchasing Agent at 814-443-0238 or crayman@pa.gov.

III. CONTRACT REQUIREMENTS

SCI Somerset needs fifty (60) custom-made stainless-steel shower bases. Bases should be constructed of 12-gauge 304 stainless steel. The attached drawing shows the dimensions of the shower base, location of the drain, and the location of the outlet.

No installation required.

After review of submitted bids, vendors will be notified of sample to be submitted for final approval by SCI Somerset. Sample must be submitted within 2 weeks of notification. If product is rejected due to not meeting the requirements specified in the Statement of Work, the award will go to the next lowest bidder who meets the requirements.

IV. CONTRACTOR REQUIREMENTS

The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

The contractor shall abide by all Department of Corrections rules and regulations while on state property. Add the specific security requirements.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

V. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

VI. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

VII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VIII. BID Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/). Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.