Statement of Work shiplift and transfer system certification PR 2125405Y6165A38001.doc

STATEMENT OF WORK (SOW)

2 Year Certification of and Inspection of CG Yard Ship Lift and Transfer System

P/R #: 2125405Y61 Shop POC: Henry Vernacchio

Phone: 410-636-7587

Email: henry.e.vernacchio@uscg.mil Dockmaster: Steve Funk Cell: (443) 829-6774 Email: steven.j.funk@uscg.mil Location: USCG Yard, 2401 Hawkins Point Rd, Baltimore, MD 21226

References: - SFLC Standard Specification 8634 “Dry Docking” Tasking:

Contract Line Items 1 & 2 – Tentative Performance period – November 1st, 2024 to December 31st, 2024 The contractor shall be an authorized Alten Marine service provider with official access to Alten Marine’s (hoist and gear OEM) proprietary information. The contractor shall provide a detailed inspection report, and certification of the ship lift and transfer system at the USCG Yard in Curtis Bay Maryland. Certification of the ship lift shall be in accordance with SFLC standard specification 8634 Appendix B “Requirements for Facility Inspection”. Certification shall include completed Appendix sheet B2 signed and sealed by a Professional Engineer (State of Maryland), along with completed sheets B-3 through B-5, B-17 through B-19.

At a minimum the inspections shall include:

1) Inspect the piles on the CG Yard Ship Lift above the water level and pile caps visually to advise on possible deterioration and movement.

2) Inspect the Ship Lift platform steel (corrosion/distortion) and protective coating and advise on any remedial work that may be required.

3) With the use of a surveyor’s level check the platform level at each end of the main transverse beam and make any adjustments as and if required. Note: When making adjusting to the platform level, elevation of the pinning system must be taken into consideration.

4) Inspect the Ship Lift platform decking condition and advise on any remedial work that may be required.

5) Visually check and inspect all sheaves for ease of movement and adequate movement. Advise on remedial action as required.

6) Visually inspect and measure all Ship Lift wire ropes for signs of wear, external corrosion, other damage, and effectiveness of the lubricant used. Complete an internal examination of a 30cm section of one or more of the wire ropes.

7) Inspect the Ship Lift hoist pawl limit switches and the platform level limit switches. Pawls and solenoids will be checked, inspected and adjusted as required.

8) Inspect the condition and operation of the limit switch rods and enclosure, advise on remedial action as required. Inspect hoist junction boxes, the condition of the enclosure and the internal components, advise on remedial action as required.

9) Inspect all motor brake assemblies to include strip down, rebuild, and reset as determined by condition at the time of inspection.

10) Insulation (megger) test all motors and power cables. Advise on remedial action as required.

11) Inspect and check open gear alignment, condition and effectiveness of chosen lubricant.

12) Open and inspect all hoist gear boxes, check the condition of gears and bearings etc. and the effectiveness of the chosen lubricant. Advise on remedial action as required.

13) Remove pillow block and pinion block end plates and inspect bearings and the effectiveness of the chosen lubricant. Advise on remedial action as required.

14) Inspect the condition of the hoist frames (corrosion/distortion/protective coating). Advise on remedial action as required.

15) Inspect the condition of the non-shrink grout pad foundations. Advise on remedial actions as required.

16) Inspect the platform trunnions, rails and clips. Advise on remedial actions as required.

17) Inspect and check the condition and operational effectiveness of the transition rails, trunnions and associated foundations. Advise on remedial actions as required.

18) Inspect 100% of the End Transfer Cradles (corrosion/distortion/protective coatings) to include wheels and the condition and effectiveness of the keel and bilge blocking. Advise on remedial actions as required.

19) Inspect 100% of the side transfer carriages (corrosion/distortion/protective coatings) to include wheels and jacking system. Advise on remedial actions as required.

20) Check and inspect 100% of the motor/gearbox flexible couplings.

21) Review underwater inspection report 2023 Ship lift pier inspection report in support of SFLC STD Specification 8634 requirement for underwater inspection. Advise on remedial actions as required.

22) Inspect all items required in appendix sheets B-3 to B-5 to suit safe transfer and vessel handling to include but not limited to cleats, bollards, capstans, and land-based transfer rails.

SFLC standard specification 8634 requires that the certifying authority witnesses a docking or undocking evolution of the Ship lift. Therefore the period of performance will require coordination with the Yard’s dry docking schedule. Should a docking/undocking not happen prior to expiration of the current certification a temporary conditional certification, pending the observation of a docking/undocking evolution, shall be issued. The provisional certification shall be revised once a docking/undocking evolution has been observed. Additionally, the contractor shall supply a comprehensive written report of the conditions found. This report shall detail the results of any necessary calculations performed, any required actions in order to obtain/maintain certification and any recommended actions looking towards future certifications. The contractor shall allow for three revisions to the certification should any conditional repairs or modifications be required for full certification. The cost of this item is to include all site work (field engineers, lodging, travel, expenses) and office work (report, calculations). The contractor shall submit documentation showing that they are the owner of Alten Marine Hoists proprietary information or a OEM authorized service provider, and evidence of at least three years’ experience in the design, manufacturing and support of ship lifts similar to the USCG Yard.

Contract Line Items 3 & 4 - Performance period – August 2025 to October 202 The contractor shall provide a detailed follow up inspection to the 2024 certification inspection after approximately one year. The inspection shall include, at a minimum, the following items:

1) Inspect the piles on the CG Yard Ship Lift above the water level and pile caps visually to advise on possible deterioration and movement.

2) Inspect the Ship Lift platform steel (corrosion/distortion) and protective coating and advise on any remedial work that may be required.

3) With the use of a surveyor’s level check the platform level at each end of the main transverse beam and make any adjustments as and if required. Note: When making adjusting to the platform level, elevation of the pinning system must be taken into consideration.

4) Inspect the Ship Lift platform decking condition and advise on any remedial work that may be required.

5) Visually check and inspect all sheaves for ease of movement and adequate movement. Advise on remedial action as required.

6) Visually inspect and measure all Ship Lift wire ropes for signs of wear, external corrosion, other damage, and effectiveness of the lubricant used. Complete an internal examination of a 30cm section of one or more of the wire ropes.

7) Inspect the Ship Lift hoist pawl limit switches and the platform level limit switches. Pawls and solenoids will be checked, inspected and adjusted as required.

8) Inspect the condition and operation of the limit switch rods and enclosure, advise on remedial action as required. Inspect hoist junction boxes, the condition of the enclosure and the internal components, advise on remedial action as required.

9) Inspect all motor brake assemblies to include strip down, rebuild, and reset as determined by condition at the time of inspection.

10) Insulation (megger) test all motors and power cables. Advise on remedial action as required.

11) Inspect and check open gear alignment, condition and effectiveness of chosen lubricant.

12) Open and inspect at least 25% of all hoist gear boxes (total of 6), check the condition of gears and bearings etc. and the effectiveness of the chosen lubricant. Advise on remedial action as required.

13) Remove pillow block and pinion block end plates on 12.5% (a total of 9) and inspect bearings and the effectiveness of the chosen lubricant. Advise on remedial action as required.

14) Inspect the condition of the hoist frames (corrosion/distortion/protective coating). Advise on remedial action as required.

15) Inspect the condition of the non-shrink grout pad foundations. Advise on remedial actions action as required.

16) Inspect the platform trunnions, rails and clips. Advise on remedial actions as required.

17) Inspect and check the condition and operational effectiveness of the transition rails, trunions and associated foundations. Advise on remedial actions action as required.

18) Inspect (25%) of the End Transfer Cradles (corrosion/distortion/protective coatings) to include wheels and the condition and effectiveness of the keel and bilge blocking. Advise on remedial actions as required.

19) Inspect (25%) of the side transfer carriages (corrosion/distortion/protective coatings) to include wheels and jacking system. Advise on remedial actions as required.

20) Check and inspect 25% of the motor/gearbox flexible couplings.

Upon completion of the inspection, the contractor shall provide a comprehensive written report of the conditions found. This report shall detail the results of any necessary calculations performed, any required actions to maintain certification and any recommended actions looking towards future certifications. The cost of this item is to include site work (field engineers, lodging, travel, expenses) and office work (report, calculations The contractor shall submit documentation that shows that they are the owner of Alten Marine Hoists proprietary information or a OEM authorized service provider, and evidence of at least three years’ experience in the design, manufacturing and support of ship lifts similar to the USCG Yard.

FAR 52.237-1 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify, or otherwise affect the terms of this contract.

GOVERNMENT FURNISHED ITEMS AND SERVICES:

Services: The Government shall provide material handling services to load and unload Contractor machinery and for the setup of equipment. The Coast Guard Yard shall provide timely assistance as requested by the Contractor. The Contractor shall provide 48-hour notice to the Government when there is a need for material handling services.

Utilities: The Government will provide water, compressed air, and electricity for the Contractor as defined herein. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work.

Compressed Air: The Government shall provide a source of compressed air for Contractor machinery. The Contractor shall be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources.

Electricity: The Government shall provide up to 200 amps and up to 480 volts of electrical services.

CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

General: The Contractor shall furnish all equipment and services required to perform work under this SOW, other than those explicitly addressed in government furnished services.

The Contractor shall report to the designated work site on the date specified on the written notification by the Contracting Officer in the form of a signed order. No other individual has the authority to direct the Contractor to begin work, other than a warranted Contracting Officer. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the period and quantity specified.

Contractor Equipment: vehicles and tanks which holds or can hold hazardous materials that is left on CG Yard premises must have the Contractor’s contact information placed in the driver’s side window indicating the Emergency Contact Number (answered 24/7/365) for the owner/operator of the vehicle. If a tank is left on the premises, the Emergency Contact Number (answered 24/7/365) for the owner/operator of the tank must be painted on the tank in a prominent location. The government will not assume liability for any vehicles/tanks left on CG YARD property. The COR/SS will coordinate the location with the Yard Environmental/Security/Materials Handling.

RAPID GATE SECURITY REQUIREMENTS: Effective September 1, 2016, all contractors and subcontractors performing on this contract/purchase order/task order must utilize the RAPIDGate Program and/or Transportation Worker Identification Credentials (TWIC) if repeat access to the CG Yard is required for seven (7) or more days annually. RAPIDGate manages the non-Common Access Credential (CAC) eligible vendor/contractor companies and their employees who require access to Coast Guard Yard, Baltimore. Vendor/contractor CAC eligibility has been restricted to only those who require physical access to Coast Guard Yard AND logical access to a DoD or DHS network or system.

Vendor/contractor companies that require repeat (7 or more days annually) access to the CG Yard, pay an annual company enrollment subscription to participate in the RAPIDGate Program and an annual employee registration subscription for each employee to participate in the program. The company enrollment fee is waived for sole proprietors. Vendor/contractor companies must be approved by a government sponsor at each DoD and DHS installation where their employees require access. Vendor/contractor employees who are registered, undergo initial and regular vetting and are issued a single credential, which is valid for perimeter access to those DoD and DHS installations where access privileges have been granted. All company enrollments are submitted via the web at www.rapidgate.com and managed by phone or email. Initial employee registrations take place at a Program Registration Kiosk, typically located at participating DoD and DHS Installation Pass & ID Offices. The CG Yard’s Registration Kiosk is located at 2401 Hawkins Point Road, Baltimore, MD 21226, BLDG. 144, Security [brick building adjacent to the main gate]. Credentials will be available for pick-up at BLDG. 144 fourteen (14) days after the employee’s initial registration. Costs incurred for delays at the gate due to the contractor’s failure to comply with this requirement or to provide qualified, authorized personnel will not be reimbursed by the Government. Your tenant sponsor is, the Yard POC or Ship Superintendent listed at the beginning of this document. This sponsor will need a list of individual employee names and DOBs with your quotation. Any RAPIDGate program questions should be directed to 1-877-727-4342

General: The Contractor will be required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), 16 CFR1303, 29 CFR 1910, 29 CFR 1915.1025, 29 CFR 1926.62, 15 U.S.C. 2601, while performing this work at the U.S. Coast Guard Yard.

Safety Equipment: The area where this work taking place requires hard hats, safety harnesses and safety glasses at all times. The Contractor will provide all required personnel safety equipment for their employees, including, but not limited to, safety helmet and safety glasses with side shields. All safety equipment shall meet OSHA standards. The Contractor shall follow all applicable OSHA guidelines and regulations. It is also required that all COVID safety practices are followed.

ISO Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard International Organization for Standardization (ISO) 9001 Quality Management and ISO 14001 Environmental Management Systems. The Contractor may be periodically audited to ensure conformity to these standards. If the contractor fails to perform as specified, the contracting officer may direct that employees be replaced or suspend work.

EMERGENCY SERVICES: The U.S. Coast Guard Yard has 24-hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. Injuries shall be reported immediately and followed up with a written report to the COR.

ENVIRONMENTAL PROTECTION REQUIREMENTS: All contractors working on CG Yard shall abide by all federal, state, and local environmental regulations as published by the Environmental Protection Agency, 40 CFR (series) and the following Yard Environmental plans/policies:

· CG Yard Environmental Management Systems (EMS)

· CG Yard Storm Water Pollution and Prevention Plan (SWPPP)

· CG Yard Spill Prevention Control and Counter Measure Plan (SPCC)

Transport and Disposal: All material removed from tanks shall be taken off CG Yard property immediately after cleaning operations are complete. Material shall be processed in accordance with Section 10.2.2 before leaving the Yard. Prior to removing material, the Government environmental dept. reserves the right to inspect the transport vehicle status of contents, to ensure accurate quantities being removed from the CG Yard.

The Contractor must properly remove and dispose of all materials in compliance with applicable Federal, state, and local environmental laws and regulations. Contractor assumes all responsibility and liability for the transport and proper disposal of materials and in particular the following requirements:

a. If a spill occurs, the CG Yard Environmental Branch shall be immediately notified and can be reached at (410) 636-3111. The Contractor must also report the spill to the USCG Yard Main Gate (410) 636-3993 or YARD extension 3000 IMMEDIATELY. A letter describing the incident shall be submitted within 24 hours after the spill. During a spill, the Contractor will receive direction from the Yard Incident Commander/ Firehouse / Environmental or YARD/Vessel OOD.

b. The Contractor MUST follow the USCG Yard Facilities Response Plan, when operating on USCG Yard property.

c. Written notification must be provided to the Environmental Protection Specialist Brandace Timbers 410-636-3775, brandace.t.timbers@uscg.mil of any activity that could potentially cause an environmental violation. Some examples of these activities are any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

d. The Contractor will be solely responsible for the transportation and proper disposal of waste material. Contractor must submit disposal sites to CG Yard Environmental Department for site approvals and copies of Bill of Lading or waste manifests. If Contractor elects to use dumpsters for holding or transportation of waste, dumpsters must be covered to prevent waste from becoming airborne.

e. Only the Yard Environmental Dept is authorized to sign hazardous waste manifest.

�New dates - Dec 25 to Jan 26?