STATEMENT OF WORK (RFI).pdf

PERFORMANCE WORK STATEMENT

USNAVSO/USOMFOURTHFLT

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

1.0 BACKGROUND

U.S. Naval Forces Southern Command (also known as USNAVSO) is the naval element of United States Southern Command (USSOUTHCOM). Its areas of operation include South America, Central America, the Caribbean and surrounding waters.

USNAVSO and U.S. Fourth Fleet supports USSOUTHCOM joint and combined full spectrum military operations by providing principally sea-based, forward presence to ensure freedom of maneuver in the maritime domain, to foster and sustain cooperative relationships with international partners and to fully exploit the sea as maneuver space in order to enhance regional security and promote peace, stability, and prosperity in the Caribbean, Central and South American regions.

2.0 SCOPE

The maintenance will consist of providing the technical, engineering, documentation, and logistic support necessary to implement a maintenance program for the Electronic Security System (ESS) installed at COMUSNAVSO Compound. The maintenance effort will consist of providing the Engineering and Technical Support Services required to keep the Closed-Circuit Television (CCTV), Access Control (ACS), and Intrusion Detection (IDS) Systems operating at their optimum level of functionality and effectiveness. Engineering and technical services will include, but will not be limited to, Software/Hardware Support, Preventive Maintenance, Corrective Maintenance (Urgent, Immediate, and Routine). Customer Telephone/Email Support and Documentation Updates.

3.0 PERIOD OF PERFORMANCE

The period of performance shall be for one (1), 9-Month, Base Period and four (4), 12-Month, Option Periods upon contract award.

Base: 1 October 2025 through 31 March 2026

Option One: 1 April 2026 through 31 March 2027

Option Two: 1 April 2027 through 31 March 2028

Option Three: 1 April 2028 through 31 March 2029

Option Four: 1 April 2029 through 31 March 2030

3.1 HOURS OF OPERATION

Work shall be performed during the core business hours of 0730AM through 1600PM Monday thru Friday EDT except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

3.2 FEDERAL GOVERNMENT HOLIDAYS (Outline any exceptions to the Government holidays.)

a. New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the

Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer (KO) or the Designated Government Representative (DGR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the DGR to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

3.3 INCLEMENT WEATHER OPERATION

The contractor shall perform services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by the DGR. Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather.

3.4 PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at US Naval Forces Southern Command, Mayport Naval Station, Bldg. 1878 (N8) NS Mayport, FL 32228-0107.

4.0 TYPE OF CONTRACT

The Government will award a Firm Fixed Price Contract.

5.0 QUALITY CONTROL

Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” and applicable sub-clauses pertaining to quality control.

6.0 DESIGNATED GOVERNMENT REPRESENTATIVE (DGR)

This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DGR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted. The Designated Government Representative for this contract is: Will be provided after award

The DGR monitors all technical aspects of the contract. The DGR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. The DGR is not authorized to change any of the terms and conditions of the resulting contract. The Contractor shall coordinate and obtain prior approval from the DGR for all delivery, truck loading and unloading, the positioning and use of any heavy equipment, commencing any work, and all other issues. The DGR is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.

7.0 CORRECTIVE ACTIONS

At any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results that conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) that identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

8.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April 2017 and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

9.0 CONTRACT SECURITY REQUIREMENT

https://www.cnic.navy.mil/om/dbids.html

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

The contractor shall comply with all security protocols, including, but not limited to, the need to be escorted onto base and into the US Naval Forces Southern Command, Mayport Naval Station, NS Mayport, FL 32228.

5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DOD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative.

Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR

PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

. SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) . Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) . Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

to the Navy Command's Security Manager at least 30 days prior to the individual's start date.

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

* The NACI, NACLC and SSBI have been incorporated into Tiered investigations. The command Security Manager will identify the appropriate Tiered Investigation.

SECURITY SCREENING PROCESS

Security screening is conducted to determine if the contractor already meets the T3 requirements or needs to be processed for a T3 investigation.

For contractors with a valid T3 investigation reflected in JPAS, the security screening process is the review of the JPAS record by the appropriate security office as defined below. The review must ensure that there has not been a break in service that exceeds 24 months and that new derogatory information, if any, has been favorably adjudicated by the DoD Central Adjudication Facility (DoDCAF).

For contractors needing a T3 investigation, the following is required:

- Completion of e-QIP

- Fingerprint Card submission to FBI

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

- Verification of US Citizenship

Pre-employment Clearance Action: Employees requiring access to classified information, upon reporting to their position, will be read into access by the local command security representative.

A local classified material handling indoctrination will take place at that time.

The I-9 form lists acceptable forms of identification that can be provided to prove U.S.

citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. government. Citizenship can be renounced by turning in the foreign national passport to a government security officer for destruction or to the originating embassy of the passport. Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship a). For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification. Acceptable certificates must show that the birth record was filed shortly after birth and it must be certified with the registrar's signature. It must bear the raised, impressed, or multicolored seal of the registrar's office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy. Uncertified copies of birth certificates are not acceptable. A delayed birth certificate is one created when a record was filed more than one year after the date of birth. Such a certificate is acceptable if it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include: baptismal or circumcision certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of birth. Other documentary evidence can be early census, school, or family bible records, newspaper files, or insurance papers. All documents submitted as evidence of birth in the U.S. shall be original or certified documents.

b). If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c). A Passport, current or expired, is acceptable proof of citizenship.

d). A Record of Military Processing-Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

e). If Citizenship is from the Island of Puerto Rico; see Puerto Rico Birth Certificates Law 191of 2009, at web site http://www.prfaa.com/birthcertificates/.

f). If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by the Department of Homeland Security, U.S.

Citizenship and Immigration Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America

(3) A Certificate of Birth.

All contractors working within Department of Navy (DoN) and FLCSD spaces must be entered into the Joint Personnel Adjudication System (JPAS) either by the company's Facility Security Officer (FSO) or NAVSUP FLCSD Security department.

Companies with an official Facility Security Officer (FSO) The FSO will complete all security duties in accordance with National the Industrial Security Program Operating Manual (NISPOM) and DOD 5220.22 M. The FSO must establish an 'owning' relationship for each contractor performing work on this contract, this includes the completion of the security screening listed above. The FSO must submit a visit access request (VAR) to the FLCSD SMO code: 002445 via JPAS. The Contracting Officer's Representative (COR) must be listed as the point of contact on the VAR. The Contractor will include the IT Position Category per SECNAV M-5510.30 for each person designated on a VAR. The VAR will be renewed annually or for the duration of the contract if less than one year. The FLCSD Security Office will establish a "servicing" relationship with contractors listed on VAR.

In accordance with the SECNAVM-5510.30, Navy Personnel Security Program and the NISPOM, adverse information must be reported to security. When the FSO is notified of adverse information concerning a contractor they must immediately report the adverse information to FLCSD Security office.

Companies without an official FSO The Chief Executive Officer (CEO)/President must provide FLCSD Security Office with a listing, written on company letterhead, of contractor employees performing work on this contract. The CEO will provide the FLCSD Security Office with an updated listing every six months after initial listing is provided or as changes are made. The FLCSD Security Office will establish an owning relationship for those individuals in JPAS.

All contractors performing on this contract will coordinate with the NAVSUP FLCSD Security Office to complete vetting and investigation requirements in a timely manner.

INVESTIGATION DETERMINATIONS

The Department of Defense Central Adjudication Facility (DOD CAF) makes all final investigation adjudication determinations. Typically, the determination will be a favorable eligibility determination, an unfavorable determination, or no determination made (NDM).

A favorable eligibility determination means the contractor meets the security requirements to work in support of this contract.

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

An unfavorable investigation determination will result in the contractor being deemed ineligible to perform on the contract. If the contractor is already performing on the contract when an unfavorable determination is made, this will result in immediate removal from the FLCSD work spaces and the contractor will be deemed ineligible to perform on the contract.

An unfavorable determination may involve unfavorable fingerprint result or an unfavorable adjudication, which includes but is not limited to: "no determination made, loss of jurisdiction, statement of reasons (SOR), letter of intent (LOI) to deny or revoke eligibility, any stage of pending due process, denial, suspension or revocation".

CONTINUOUS EVALUATION PROCESS

Continuous evaluation is the process by which all individuals who have a favorable security determination are monitored to assure they continue to meet the loyalty, reliability and trustworthiness standards expected of individuals. The monitoring process relies on all personnel to report questionable or unfavorable security information that could question an individual's loyalty, reliability, or trustworthiness. Contractors are required to report to FLCSD Security any incidents or situation that could affect their eligibility for continued access to sensitive information and FLCSD work spaces.

The following security information must be reported:

a. Involvement in activities with persons which advocate the overthrow of the U.S

b. Foreign influence concerns/close personal association with foreign nationals or nations

c. Foreign citizenship (dual citizenship) or foreign monetary interests

d. Sexual behavior that is criminal or reflects a lack of judgment or discretion

e. Conduct involving questionable judgment, untrustworthiness, unreliability or unwillingness to comply with rules and regulations or unwillingness to cooperate with security clearance process

f. Unexplained affluence or excessive debt/delinquent debt

g. Alcohol abuse

h. Illegal or improper drug use

i. Apparent mental, emotional or personality disorder (s)

j. Criminal conduct

k. Noncompliance with security requirements

l. Engagement in outside activities that could cause conflict of interest

m. Misuse of Information Technology Systems

INFORMATION SECURITY REQUIREMENTS

Information Security is governed by the SECNAVM-5510.36, the Navy Information Security Program. The goal of the Information Security Program (ISP) is to efficiently and effectively protect information by delegating authority to the lowest levels possible; encouraging and advocating use of risk management principles; focusing on identifying and protecting information that requires protection; integrating security procedures so they become transparent;

and, ensuring everyone understands their security roles and responsibilities and takes them seriously. The ISP applies to all official information that has been determined to require

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

protection against unauthorized disclosure. Protecting information is critical to mission accomplishment.

This contract has no ISP requirements, including COMSEC.

MATERIAL SECURITY

Material Security applies to the storage and handling of classified, pilferable, and sensitive material. At FLCSD, this pertains to (aviation) parts and other inventoried items. It also pertains to the protection of property, including the prevention of internal pilferage of inventoried material or major thefts of Government property, supplies and equipment located in FLCSD facilities, storage areas and while they are in transit.

The security afforded materials should ensure specific measures for prevention of pilferage are based on careful analysis of the conditions at each FLCSD storage location. This applies to all FLCSD facilities, i.e., office buildings, warehouses, compounds and fuel farms.

The contractor must comply with all DoN and FLCSD security policies and procedures governing material.

PHYSICAL SECURITY and ANTITERRORISM Physical Security is concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to installations, equipment, material, and documents; and to safeguard against espionage, sabotage, damage, and theft. Physical Security involves the total spectrum of procedures, facilities, equipment, and personnel employed to provide a secure environment. The essence of Physical Security on Navy installations at locations where military personnel reside and during in-transit operations involves the integration of policy, doctrine, personnel, material, training, intelligence, and planning.

A Physical Security Program is part of the overall protection posture at an activity including policy and resources committed to safeguard personnel, protect property, and prevent losses.

Physical Security is further concerned with means and measures designed to achieve Force Protection (FP) and Antiterrorism (AT) readiness.

Defensive measures used to reduce the vulnerability of individuals and property to terrorist acts, to include limited response and containment by local military and civilian forces. AT measures are taken to detect, deter, defend, defeat and mitigate acts of terror.

Contractor must comply with the Department of Navy Physical Security and Law Enforcement Program, OPNAVINST 5530.14 series, Navy Tactics, Techniques and Procedures Antiterrorism/Force Protections, NTTP 3-07.2.1. This includes the requirement for Level I Antiterrorism Training and Active Shooter Response training.

10.0 PERSONNEL

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

10.1 AUTHORIZATION TO WORK

Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. If Contractor person is not a US Citizen they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

10.2 SPEAKING, READING, AND UNDERSTANDING ENGLISH

Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

10.3 IDENTIFICATION OF CONTRACTOR EMPLOYEES

a. The Government will issue ID badges to all Contractor personnel for the duration of the contract. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. A listing of personnel requiring identification cards shall be furnished to the DGR prior to the contract start date and updated as needed to reflect Contractor and subcontractor personnel changes. If badged Contractor personnel are terminated, the DGR shall be notified immediately.

b. All Contractor personnel, attending meetings and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

10.4 CONFLICT OF INTEREST

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

b. Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DoD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the DGR.

In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

10.5 NON-PERSONAL SERVICE STATEMENT

Contractor management will ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.6 PERSONNEL COMPLIANCE

The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

10.7 PERSONNEL CONDUCT

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

10.8 CONTRACTOR ADVERTISEMENT

The Contractor shall not place or display advertising of any kind on Government property.

10.9 SUPERVISION OF CONTRACTOR PERSONNEL

The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

10.10 PERSONNEL REMOVAL

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this performance work statement. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

a. Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C.

1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

b. Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

c. Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

d. Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

10.11 INTERACTION WITH OTHER ACTIVITIES

Government and contractor personnel will be working in common areas during working hours.

Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the Designated Government Representative immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or Designated Government Representative to stop work.

Failure by the contractor to notify the Designated Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

10.12 SAFETY

The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) NMCARS 5237.102(90)

The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

PART 2

ACRONYMS & ABBREVIATIONS

2.1 ACRONYMS AND ABBREVIATIONS

https://doncmra.nmci.navy.mil/

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

COMNAVIFORES Commander, Naval Information Force Reserve

COR Contracting Officer’s Representative

DOD Department of Defense

DON Department of the Navy

FLC Fleet Logistics Center

FSO Facility Security Officer

JRIC Joint Reserve Intelligence Center

NAVSUP Naval Supply

NIFR Naval Information Force Reserve

QC Quality Control

QCP Quality Control Plan

POV Privately Owned Vehicle

PWS Performance Work Statement

SAAR-N System Authorization Access Request Navy

SF Standard Form

VAR Visit Authorization Request

WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3.0. Government Furnished Items and Services.

3.1. Services. The Government will facilitate Contractor access to Naval Station Mayport facilities.

3.2. Facilities. The Government will provide access to facilities for the Contractor’s use in support of this contract. Any alterations to facilities shall be approved in writing and property shall be returned to its original condition prior to completion of this contract. Contractor shall be responsible for any damages or loss of use due to their negligence.

ELECTRIC SECURITY SYSTEM (ESS)

MAYPORT, FLORIDA

3.3. Utilities. The Government will provide all utilities in the facility and will be available for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0. Contractor Furnished Items and Responsibilities.

4.1. Contractor Furnished Items. Everything included in Part 4, its paragraphs and subparagraphs and Technical Exhibits is basic to the contract and should be included in the contract price.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. REQUIREMENTS.

4.2.1 SECURITY

Personnel performing work under this contract must possess a TOP SECRET /SCI Clearance due to the equipment being in a Sensitive Compartmentalized Information Facility (SCIF).

4.2.2 MAINTENANCE

4.2.2.1 Preventive Maintenance Support QUARTERLY Visit 96 Hrs Per Year:

MAINTENANCE WILL CONSIST OF: LENEL VIDEO VIEWER / LENEL SYSTEM

ADMIN / LENEL BADGING SYSTEM / LENEL ALARM MONITORING / ALL

DATA BASES (SQL, ONGUARD) ATTACHED TO…